Winter & Summer Pre-Departure Checklist

UD students stand around a fellow classmate holding a sea urchin in Martinique.
A photo of the front side of Clayton Hall
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Study Abroad Pre-Departure Checklist 

For Winter & Summer Sessions

Congratulations on your admittance to a UD Study Abroad short-term program! Here are the next steps toward your journey: 

 

Winter Session Study Abroad 

1. Read up on what the U.S. Department of State and the Center for Disease Control have to say about your host destination.

2. Apply for a Passport or, if you already have one, make sure it is valid for at least 6 months after your return to the United States. The application and renewal process typically takes 6 to 8 weeks, but can be expedited at an additional cost. In order to apply for a passport, you will need: 

  • A Birth or Naturalization certificate with a raised seal;

  • Driver’s license or state ID; 

  • Two official passport photos (pick these up at your local convenience store, post office or printing and shipping company);

  • Cash or check for $110 passport fee;

  • Cash or check for $35 processing fee (for new passports only) 

The Institute for Global Studies will host a semi-annual UD Passport Day. Monitor the IGS events calendar for details on Fall and Spring dates.

3. Within 10 days of your acceptance, pay the first installment of your program fee by logging in to My Finances.  

4. Purchase your flights by visiting the UD Student Universe site. Select your program to see whether there is a recommended group flight. If there is a group flight, make sure to note the purchasing deadline. After that date, tickets and prices on the group flight will no longer be guaranteed. If there is no group flight, or if you choose to fly on your own, please complete the "Submit Travel Itinerary" in your Study Abroad portal.  

5. Complete the mandatory online student orientation via your Study Abroad portal

6. Complete visa paperwork. If you are on a program which requires visas for U.S. citizens, watch for email instructions from your faculty director(s) or program coordinator.

For non-US citizens: it is your responsibility to research and complete all necessary paperwork. Your program coordinator is available to provide guidance on the process and, if needed, and official letter detailing your "proof of participation." Non U.S. citizens who are studying at UD on a visa should consult with the Office for International Students and Scholars about their U.S. visa status before committing to their study abroad program.

7. Review your Health Insurance & Travel Assistance.

1. Attend orientation meetings for your program. Confirm dates, times & locations. Your orientation meetings require a total commitment of 4 to 5 hours. The meetings are required, as they prepare you for your program and include details related to expectations, conduct, housing, food, weather and travel. 

2. The Institute for Global Studies will register you for courses, which, when taken abroad, must be for full credit and a grade. Courses may not be taken as an auditor/listener or on a pass/fail basis. 

3. Make arrangements for Financial Aid. Start by visiting our Financing Your Study Abroad page and scheduling a study abroad financial advising appointment with Student Financial Services

4.  Attend any Student Health Orientation Meeting required for your destination country. Students who do not attend one of these meetings are ineligible to receive travel immunizations at Student Health Services.

1. Attend orientation meetings for your program. Confirm dates, times & locations. Your orientation meetings require a total commitment of 4 to 5 hours. The meetings are required, as they prepare you for your program and include details related to expectations, conduct, housing, food, weather and travel. 

2. Login to My Finances and pay tuition/fees and the balance of the Program Fee by the date on your bill. 

3. Review these pre-departure trainings for all students.

4. Prepare now to be healthy later. Read your GeoBlue Member Guide and Pre-Travel Checklist. Then, download and print your GeoBlue card and install the GeoBlue app on your phone. 

5. See your doctor and dentist to get any vaccinations you need and copies of all prescriptions (including chemical composition).

1. Read your Travel Study Handbook. This resource includes everything from packing recommendations to health and safety guidance. Print a copy to bring with you when you travel. 

2. Register with the U.S. Department of State’s Smart Traveler Enrollment Program (STEP). 

2. Update your contact information in the Study Abroad portal

3. Buy your textbooks

4. Arrange for transportation to the airport for departure.

Summer Session Study Abroad

1. Read up on what the U.S. Department of State and the Center for Disease Control have to say about your host destination.

2. Apply for a Passport or, if you already have one, make sure it is valid for at least 6 months after your return to the United States. The application and renewal process typically takes 6 to 8 weeks, but can be expedited at an additional cost. In order to apply for a passport, you will need: 

  • A Birth or Naturalization certificate with a raised seal;

  • Driver’s license or state ID; 

  • Two official passport photos (pick these up at your local convenience store, post office or printing and shipping company);

  • Cash or check for $110 passport fee;

  • Cash or check for $35 processing fee (for new passports only). 

The Institute for Global Studies will host a semi-annual UD Passport Day. Monitor the IGS events calendar [link later] for details on Fall and Spring dates.

3. Within 10 days of your acceptance, pay the first installment of your program fee by logging in to My Finances.  

4. Purchase your flights by visiting the UD Student Universe site. Select your program to see whether there is a recommended group flight. If there is a group flight, make sure to note the purchasing deadline. After that date, tickets and prices on the group flight will no longer be guaranteed. If there is no group flight, or if you choose to fly on your own, please complete the "Submit Travel Itinerary" in your Study Abroad portal.  

5. Complete the mandatory online student orientation via your Study Abroad portal

6. Complete visa paperwork. If you are on a program which requires visas for U.S. citizens, watch for email instructions from your faculty director(s) or program coordinator.

For non-US citizens: it is your responsibility to research and complete all necessary paperwork. Your program coordinator is available to provide guidance on the process and, if needed, and official letter detailing your "proof of participation." Non U.S. citizens who are studying at UD on a visa should consult with the Office for International Students and Scholars about their U.S. visa status before committing to their study abroad program.

7. Review your Health & Accident insurance.

1. Attend orientation meetings for your program. Confirm dates, times & locations online. Your orientation meetings require a total commitment of 4 to 5 hours. The meetings are required, as they prepare you for your program and include details related to expectations, conduct, housing, food, weather and travel. 

2. The Institute for Global Studies will register you for courses, which, when taken abroad, must be for full credit and a grade. Courses may not be taken as an auditor/listener or on a pass/fail basis. 

3. Make arrangements for Financial Aid. Start by visiting our Financing Your Study Abroad page and scheduling a study abroad financial advising appointment with Student Financial Services

4.  Attend any Student Health Orientation Meeting required for your destination country. Students who do not attend one of these meetings are ineligible to receive travel immunizations at Student Health Services.

5. See your doctor and dentist to get any vaccinations you need and copies of all prescriptions (including chemical composition).

1. Attend orientation meetings for your program. Confirm dates, times & locations online. Your orientation meetings require a total commitment of 4 to 5 hours. The meetings are required, as they prepare you for your program and include details related to expectations, conduct, housing, food, weather and travel. 

2. Login to My Finances and pay tuition/fees and the balance of the Program Fee by the date on your bill. 

3. Review these pre-departure trainings for all students.

4. Prepare now to be healthy later. Read your GeoBlue Member Guide and Pre-Travel Checklist. Then, download and print your GeoBlue card and install the GeoBlue app on your phone. 

5. Read your Travel Study Handbook. This resource includes everything from packing recommendations to health and safety guidance. Print a copy to bring with you when you travel. 

6. Register with the U.S. Department of State’s Smart Traveler Enrollment Program (STEP). 

7. Update your contact information in the Study Abroad portal

8. Buy your textbooks

9. Arrange for transportation to the airport for departure. 

Follow along 

 

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@UDGlobal
#UDAbroad
#UDWorldScholar

Photo taken by Amara Galileo on the 16W Martinique LLCU program.