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About Terra Dotta Software (TDS)

The Terra Dotta Software (TDS) Portal is built specifically for international student and scholar services. The system will greatly enhance both the individualized services ISSS can provide to our international community and make it easier for them to submit forms and maintain their records with our office.

Through Terra Dotta, students and scholars will be able to officially log on to their individualized profile in TDS. Here, each will be able to complete several tasks from one central location. In addition, through TDS, students and scholars will have the opportunity to participate in learning modules to build on their understanding of U.S. academic culture, immigration requirements and much more.

The software will allow ISSS to offer additional services to our international community, including email reminders to complete specific tasks and optional alert communications through text messaging to smartphones. In addition, UD Staff and Department representatives will be able to work within TDS to submit electronic approvals and recommendations on behalf of students and scholars.

Terra Dotta is a well-established and widely-used software that we hope will both create more effective advising services and facilitate a smooth and easy process for our international community to maintain their immigration status. In short, we are excited about the many possibilities TDS introduces!

Please be sure to check your UD email and this page for updates on workshops, training manuals and much more as they become available.

Those with questions are welcome to contact ISSS by phone at (302) 831-2115 or by email at oiss@udel.edu.

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International Student & Scholar Services Forms

Current students and scholars: If you have already opened an application or form, please log in to the Terra Dotta Software (TDS) Portal (What is TDS?) to review and submit any pending or previous forms:

This section provides a list of campus and community resources that can help international students address common issues faced during their stay at UD and in the United States.

New Student Forms

Update U.S. Mailing Address

To update your local address in the U.S., make sure your mailing address in UDSIS is correct. This address must remain a U.S. address. Updating any other address in UDSIS will not result in an update to CGPS and the government. It is your responsibility to update your mailing address within 10 days of the change.

Undergraduate/Graduate Students Initial Request for I-20/DS-2019

To complete this form, students must: 1. Accept your offer of admission on your application status page. 2. Complete the "Request for I-20/DS-2019" form online. Undergraduate students can access this form in their Blue Hen Portal and Graduate students can access this form from their Status Page. 3. Upload your proof of funding or financial documents, Affidavit of Support (if needed), passport, and any passports for dependents.

Affidavit of Support

Submit this form if your funding source is from someone other than yourself, your government, or the University of Delaware (for example, family funds). (Note: This form is fillable.)

SEVIS Transfer-In Instructions for Undergraduate & Graduate Students

Complete, print, and sign this form and provide it to the international student advisor at your current school processing your SEVIS transfer to UD. When complete, please upload this form in your I-20/DS-2019 Request. (Note: This form is fillable.)

Estimated Costs

Estimated costs of attendance for one academic year at UD.

Student Employment - F-1 Optional Practical Training (OPT) Forms

ISSS Employment

For more information about OPT.

Graduate OPT Application

This application is for graduate students ONLY.

Undergraduate OPT Application

This application is for undergraduate students ONLY.

OPT Employment Update

Use this form to notify our office if you have new employment or to report any employment updates. (This form can be used to update both employment and home address.)

OPT U.S. Home Address Update

Use this form to update your address with our records while you are on OPT.

STEM OPT Extension Application

This application is for those seeking to apply for the OPT STEM Extension.

Student Employment - F-1 Curricular Practical Training (CPT) Forms

ISSS Employment

For more information about CPT.

Graduate CPT Application

As a part of this online application, your academic advisor will need to fill out an electronic recommendation. As a graduate student, you will also need electronic approval from the Graduate College.

Undergraduate CPT Application

As a part of this online application, your academic advisor will need to fill out an electronic recommendation.

Student Employment - J-1 Academic Training Forms

ISSS Employment

For more information about Academic Training.

J-1 Student Academic Training Application

In order to submit this application, you will need an offer letter as well as a recommendation letter from your academic advisor. Academic Training must be authorized before you are eligible to start employment.

Student Employment - J-1 On-Campus Employment Forms

ISSS Employment

For more information about On-Campus Employment.

J-1 On-Campus Employment Application

This application is for J-1 Students ONLY. This form is to report your on-campus employment to CGPS. On-campus employment for J-1 student visa holders can be authorized for up to 12 months. You must renew your authorization for the on-campus employment every 12 months (or if you end/change employment) by completing this form.

Student Employment - Social Security Forms

Social Security Card Application

Use this application to apply for an original or replacement Social Security card and to change or correct information on your Social Security number record.

On Campus Employment Eligibility (for Social Security Number)

Use this link to complete the online application and download the On-Campus Employment Eligibility form. Approval from CGPS is needed on this form before going to SSA.

Student I-20/DS-2019 Updates/Extensions

I-20/DS-2019 Student Program Update

Use this application if you have any changes to your program, such as adding or changing a major.

I-20/DS-2019 Student Program Extension

Use this application if you need to extend your I-20/DS-2019.

I-20 Change of Level Request

If you are changing your education level from Undergraduate to Master’s or PhD, you must request through the status page in your graduate application.

Additional Student Forms

Address Updates

To update your local address in the U.S., update your mailing address in UDSIS. This address must remain a U.S. address. Updating any other address in UDSIS will not result in an update to CGPS and the government. It is your responsibility to update your information within 10 days of the change.

Student Request for Travel Signature

Submit this application with your I-20/DS-2019 each time you plan to travel outside the U.S. If you have left the U.S. without a travel signature, you can request a reprint of your document with a travel signature using this form (you will need to register for express shipping to have it shipped to you).

Request for Authorization for Reduced Course Load

Submit this application if you will be enrolled less than full time (only allowed one time per academic level in addition to the last semester of study if needed). Those requesting Medical Reduced Courseload should also complete their request via this application.

Request to Transfer Out

Use this application to submit a request to transfer your SEVIS record to another school.

Request Dependent I-20/DS-2019

Submit this application to request a new I-20/DS-2019 for dependent(s).

Dual Enrollment Form

Use this form if you are a student at any institution interested in taking part-time classes at UD to count toward your minimum requirement. Only use this form if you are taking part-time classes at UD and part-time classes at another institution. Do not use this form for reduced course load or if you have been dismissed from UD and do not have a valid I-20. Only students who have a valid I-20 in a matriculated program are eligible to use this form. This form must be completed before you engage in dual enrollment. Engaging in dual enrollment without authorization is considered a violation of your status.

Certification of Translation Form

This form must be completed by a UD staff or faculty member who is providing translation of documents into English.

Eligibility for Payment for Non-U.S. Citizens When Paid Through Procurement Services

(Note: This form is fillable.) This form must be completed for any request for Honorarium or Payment for Services of a Non-U.S. citizen before contacting Procurement to complete the W-8. Please submit this form with the appropriate documents shown on page 2. It is the responsibility of the engaging department to complete this form first. Procurement Services will assume that this has been completed if they receive a request for supplier registration and payment. This form is not required to reimburse for travel and living expenses. For more information, please contact Procurement Services.

Student I-20/DS-2019 Reprint Request

Complete this application if you need to request a new I-20/DS-2019 because your document was lost, damaged, or stolen.

LETTER REQUEST FORMS

Invitation letters

These letters are not required by the embassy to issue B-1/B-2 visas. The Student/Scholar should provide a copy of their I-20/DS-2019 to the relative applying for the tourist visa. You can also send an Enrollment Verification Certificate along with the copy of the I-20/DS-2019 (for students only).

Status letters

You can print an Enrollment Verification Certificate directly from your UDSIS student page. This letter along with a copy of your I-20 or DS-2019 should suffice in proving your status.

Other Letter Requests

Please email oiss@udel.edu regarding requests for any other letters.

Enrollment Verification Certificates can be printed online from your UDSIS page.

For funding letters, please contact your Department.

The following forms are used for ELI students who need to submit the appropriate requests below.
Please note: You must use your UDEL username and password. You will be required to type in your 2 Factor Authenticator code. You must click on the green "Submit Application" button in Terra Dotta to complete your request.

ELI STUDENTS

ELI Change of Level: Pre-AT to AT

If you have met your Pre-AT requirements and it has been approved by the ELI and you need a new Pathway I-20, use this application to submit your request.

Watch the video tutorial below for all of the steps to complete this form.

Watch the Video Tutorial

ELI I-20/DS-2019 Program Extension

You should use this application if you need to extend your I-20/DS-2019.

Watch the video tutorial below for all of the steps to complete this form.

Watch the Video Tutorial

ELI I-20/DS-2019 Reprint Request

Complete this application if you need to request a new I-20/DS-2019 because your document was lost, damaged, or stolen.

ELI Medical Leave of Absence

Submit this application if you are unable to attend classes full time due to a medical condition. A doctor’s letter is also required in the application.

ELI Student SEVIS Transfer-In Form

ELI Transfer Out Form

Use this application to submit a request to transfer your SEVIS record to another school.

Watch the video tutorial below for all of the steps to complete this form.

Watch the Video Tutorial

On Campus Employment Eligibility

On-Campus Employment (J)

This section provides a list of campus and community resources that can help international visitors address common issues faced during their stay at UD and in the United States.

J-1 Forms

DS-2019 Extension Request for J-1 Visiting Scholar

Use this application if you are a visiting scholar who needs to extend his or her DS-2019.

Scholar Request for Travel Signature

Use this application to request a travel signature on your DS-2019. Travel signatures are valid for one year. After completing this online application, bring your DS-2019 to CGPS for the signature.

Scholar DS-2019 Reprint Request

Use this application if you are a visiting scholar who needs to request a DS-2019 reprint due to a lost, damaged, or stolen DS-2019.

J-1 Declaration of Compliance for Health Insurance

Health Insurance is mandatory for all Visiting Scholars.

J-1 Scholar Transfer-Out Request Form

The purpose of this application is to formally request a transfer of your DS-2019 and SEVIS record from the University of Delaware to another institution.

Export Control Certification

(Note: This form is fillable.) For more information on Export Control Certification visit the CGPS Export Control webpage.

Department Fee Payment Form

(Note: This form is fillable.) Departments can cover the J-1 application fee for visiting scholars and employees by filling out this form.

J-1 Scholar Notice of Departure Form

(Note: This form is fillable.) Scholars finishing their J-1 program more than 15 days earlier than the end date listed on the DS-2019, use this form and complete SECTION 1 so that we may shorten the DS-2019 to reflect the last day of employment/sponsorship at UD.

J-2 Dependent Form

Scholars wishing to add dependent(s) on their DS-2019 record must complete this form and submit the requested documents. Scholars should be sure that they have required documentation as listed on the U.S. Embassy website.

J-1 Intern Forms

Application for J-1 Student Intern

J-1 Intern Notice of Departure Form

(Note: This form is fillable.) Student Interns finishing their J-1 program more than 15 days earlier than the end date listed on the DS-2019, use this form and complete SECTION 1 so that we may shorten the DS-2019 to reflect the last day of employment/sponsorship at UD.

J-1 Intern Evaluation

Hosting Professors or Supervisors of any UD J-1 Student Intern must provide an evaluation of the intern’s progress. Program evaluation must be submitted at the mid-point and at the conclusion of the program. Use this form to complete your evaluation.

J-1 Intern Eligibility Statement

This form must be completed by the student applicant and submitted to the UD host department before the J-1 Student Intern application process can begin. This form can also be found in the initial Terra Dotta application.

H-1B Forms

H-1B Visa Questionnaire

(Note: This form is fillable.) For general H-1B processing information, please visit the CGPS H-1B Employees webpage.

H-1B Visa Sample Letter

For general H-1B processing information, please read the CGPS H-1B Employees webpage.

Export Control Certification

(Note: This form is fillable.) For more information on Export Control Certification read the CGPS Export Control webpage.

Department Fee Payment Form

(Note: This form is fillable.) Departments can cover the H-1B application fee for visiting scholars and employees by filling out this form.

End of Employment Notification Form

(Note: This form is fillable.) End of employment notification for employees in E-3, H-1B, O-1 or TN status.

Letter Request Forms

Invitation letters

These letters are not required by the embassy to issue a B1/B2 visa. The Student/Scholar should submit a copy of their I-20/or DS2019 to the relative applying for the tourist visa. You can also send an Enrollment Verification Certificate along with the copy of the I-20/DS-2019.

Status letters

You can print an Enrollment Verification Certificate directly from your UDSIS student page. This letter along with a copy of your I-20 or DS-2019 should suffice in proving your status.

Other Letter Requests

Please email oiss@udel.edu regarding requests for any other letters. * Enrollment Verification Certificates can be printed online from your UDSIS page. * ** For funding letters, please contact your Department.**

For UD Faculty & Staff Only

J-1 Scholar Forms

Guidance for UD Departments Hosting J-1 Exchange Visitors

For more information, please contact CGPS Scholar Services at oiss-scholars@udel.edu.

Export Control Certification

(Note: This form is fillable.) For more information on Export Control Certification, visit the ISSS/Departments section of this page.

Department Fee Payment Form

(Note: This form is fillable.)

DS-2019 Request for J-1 Visiting Scholars

All sections of this application must be completed by the department, NOT Visiting Scholars. View the new Visiting Scholar Procedures on the CGPS Hosting Scholars webpage.

J-1 Scholar English Proficiency Evaluation

(Note: This form is fillable.) Suggested English Proficiency Evaluation form for J-1 Scholars Sponsorships.

H-1B Forms

End of Employment Notification Form

(Note: This form is fillable.) End of employment notification for employees in E-3, H-1B, O-1 or TN status.

H-1B Visa Questionnaire

(Note: This form is fillable.) For general H-1B processing information, please visit the CGPS H-1B Employees webpage.

H-1B Visa Sample Letter

For general H-1B processing information, please read the CGPS H-1B Employees webpage.

Department Fee Payment Form

Export Control Certification

(Note: This form is fillable.) For more information on Export Control Certification, visit the ISSS/Departments section of this page.

LPR Forms

UD Permanent Residency (PR) Initial Review Form

(Note: This form is fillable.)

Immigration Policy Waiver Application

(Note: This form is fillable.)

Special International Group Forms

Application for New Special International Program

Please read through the information on the ISSS/Departments page and then contact CGPS to be connected with the appropriate ISSS advisor. After an initial consultation you will be provided with the application form to collect information that will allow us to help you build an outline for a sustainable international program.

J-1 Intern Forms

Application for J-1 Student Intern

J-1 Intern Notice of Departure Form

J-1 Intern Evaluation

J-1 Intern Eligibility Statement

Other Forms

O-1 Extraordinary Ability Initial Review Form

(Note: This form is fillable.)

Eligibility for Payment for Non-U.S. Citizens When Paid Through Procurement Services

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ISSS Disclaimer: The information contained on this web site is provided as a service to international students, faculty, staff, employees, and administrators at the University of Delaware, and does not constitute legal advice on any immigration, tax, or other matter. As legal advice must be tailored to the specific circumstances of each case, and laws are constantly changing, nothing provided herein should be used as a substitute for the advice of official counsel. For assistance on your immigration status, we encourage you to contact an ISS advisor for specific guidance at oiss@udel.edu.

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Elliott Hall: 26 E. Main St., Newark, DE 19716 Study Abroad House: 121 E. Delaware Ave., Newark, DE 19716 After-Hours Emergency Phone: (302) 831-2222 | Fax: (302) 831-2123