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About Terra Dotta Software (TDS)

The Terra Dotta Software (TDS) Portal is built specifically for international student and scholar services. The system will greatly enhance both the individualized services ISSS can provide to our international community and make it easier for them to submit forms and maintain their records with our office.

Through Terra Dotta, students and scholars will be able to officially log on to their individualized profile in TDS. Here, each will be able to complete several tasks from one central location. In addition, through TDS, students and scholars will have the opportunity to participate in learning modules to build on their understanding of U.S. academic culture, immigration requirements and much more.

The software will allow ISSS to offer additional services to our international community, including email reminders to complete specific tasks and optional alert communications through text messaging to smartphones. In addition, UD Staff and Department representatives will be able to work within TDS to submit electronic approvals and recommendations on behalf of students and scholars.

Terra Dotta is a well-established and widely-used software that we hope will both create more effective advising services and facilitate a smooth and easy process for our international community to maintain their immigration status. In short, we are excited about the many possibilities TDS introduces!

Please be sure to check your UD email and this page for updates on workshops, training manuals and much more as they become available.

Those with questions are welcome to contact ISSS by phone at (302) 831-2115 or by email at oiss@udel.edu.

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International Student & Scholar Services Forms

Current students and scholars: If you have already opened an application or form, please log in to the Terra Dotta Software (TDS) Portal (What is TDS?) to review and submit any pending or previous forms:

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This section provides a list of campus and community resources that can help international students address common issues faced during their stay at UD and in the United States.

New Student Forms

Update U.S. Mailing Address
To update your local address in the U.S., make sure your mailing address in UDSIS is correct. This address must remain a U.S. address. Updating any other address in UDSIS will not result in an update to CGPS and the government. It is your responsibility to update your mailing address within 10 days of the change.
Undergraduate/Graduate Students Initial Request for I-20/DS-2019
To complete this form, students must: 1. Accept your offer of admission on your application status page. 2. Complete the "Request for I-20/DS-2019" form online. Undergraduate students can access this form in their Blue Hen Portal and Graduate students can access this form from their Status Page. 3. Upload your proof of funding or financial documents, Affidavit of Support (if needed), passport, and any passports for dependents.
Affidavit of Support
Submit this form if your funding source is from someone other than yourself, your government, or the University of Delaware (for example, family funds).
International Student Transfer-In Form
Print this form and complete Section One. The international student advisor at your current school will need to complete Section Two. Please upload this form in your I-20/DS-2019 Request.
Estimated Costs
Estimated costs of attendance for one academic year at UD.

Student Employment - F-1 Optional Practical Training (OPT) Forms

ISSS Employment
For more information about OPT.
Graduate OPT Application
This application is for graduate students ONLY.
Undergraduate OPT Application
This application is for undergraduate students ONLY.
OPT Employment Update
Use this form to notify our office if you have new employment or to report any employment updates. (This form can be used to update both employment and home address.)
OPT U.S. Home Address Update
Use this form to update your address with our records while you are on OPT.
STEM OPT Extension Application
This application is for those seeking to apply for the OPT STEM Extension.

Student Employment - F-1 Curricular Practical Training (CPT) Forms

ISSS Employment
For more information about CPT.
Graduate CPT Application
As a part of this online application, your academic advisor will need to fill out an electronic recommendation. As a graduate student, you will also need electronic approval from the Graduate College.
Undergraduate CPT Application
As a part of this online application, your academic advisor will need to fill out an electronic recommendation.

Student Employment - J-1 Academic Training Forms

ISSS Employment
For more information about Academic Training.
J-1 Student Academic Training Application
In order to submit this application, you will need an offer letter as well as a recommendation letter from your academic advisor. Academic Training must be authorized before you are eligible to start employment.

Student Employment - J-1 On-Campus Employment Forms

ISSS Employment
For more information about On-Campus Employment.
J-1 On-Campus Employment Application
This application is for J-1 Students ONLY. This form is to report your on-campus employment to CGPS. On-campus employment for J-1 student visa holders can be authorized for up to 12 months. You must renew your authorization for the on-campus employment every 12 months (or if you end/change employment) by completing this form.

Student Employment - Social Security Forms

Social Security Card Application
Use this application to apply for an original or replacement Social Security card and to change or correct information on your Social Security number record.
On Campus Employment Eligibility (for Social Security Number)
Use this link to complete the online application and download the On-Campus Employment Eligibility form. Approval from CGPS is needed on this form before going to SSA.

Student I-20/DS-2019 Updates/Extensions

I-20/DS-2019 Student Program Update
Use this application if you have any changes to your program, such as adding or changing a major.
I-20/DS-2019 Student Program Extension
Use this application if you need to extend your I-20/DS-2019.
I-20 Change of Level Request
Use this form if you are changing your degree level (e.g. Bachelor’s to Master’s to Ph.D.).

Additional Student Forms

Address Updates
To update your local address in the U.S., update your mailing address in UDSIS. This address must remain a U.S. address. Updating any other address in UDSIS will not result in an update to CGPS and the government. It is your responsibility to update your information within 10 days of the change.
Student Request for Travel Signature
Submit this application with your I-20/DS-2019 each time you plan to travel outside the U.S. If you have left the U.S. without a travel signature, you can request a reprint of your document with a travel signature using this form (you will need to register for express shipping to have it shipped to you).
Request for Authorization for Reduced Course Load
Submit this application if you will be enrolled less than full time (only allowed one time per academic level in addition to the last semester of study if needed). Those requesting Medical Reduced Courseload should also complete their request via this application.
Request to Transfer Out
Use this application to submit a request to transfer your SEVIS record to another school.
Request Dependent I-20/DS-2019
Submit this application to request a new I-20/DS-2019 for dependent(s).
Dual Enrollment Form
Use this form if you are a student at any institution interested in taking part-time classes at UD to count toward your minimum requirement. Only use this form if you are taking part-time classes at UD and part-time classes at another institution. Do not use this form for reduced course load or if you have been dismissed from UD and do not have a valid I-20. Only students who have a valid I-20 in a matriculated program are eligible to use this form. This form must be completed before you engage in dual enrollment. Engaging in dual enrollment without authorization is considered a violation of your status.
Certification of Translation Form
This form must be completed by a UD staff or faculty member who is providing translation of documents into English.
UD W-8 Form
Please submit this form with the appropriate documents shown on page 2 of the form. This form is no longer used to reimburse for travel and living expenses.
Student I-20/DS-2019 Reprint Request
Complete this application if you need to request a new I-20/DS-2019 because your document was lost, damaged, or stolen.

Letter Request Forms

Invitation letters
These letters are not required by the embassy to issue B-1/B-2 visas. The Student/Scholar should provide a copy of their I-20/DS-2019 to the relative applying for the tourist visa. You can also send an Enrollment Verification Certificate along with the copy of the I-20/DS-2019 (for students only).
Status letters
You can print an Enrollment Verification Certificate directly from your UDSIS student page. This letter along with a copy of your I-20 or DS-2019 should suffice in proving your status.
Other Letter Requests
Please email oiss@udel.edu regarding requests for any other letters * Enrollment Verification Certificates can be printed online from your UDSIS page * ** For funding letters, please contact your Department **

The following forms are used for ELI students who need to submit the appropriate requests below.
Please note: You must use your UDEL username and password. You will be required to type in your 2 Factor Authenticator code. You must click on the green "Submit Application" button in Terra Dotta to complete your request.

ELI Students

ELI Change of Level: Pre-AT to AT
If you have met your Pre-AT requirements and it has been approved by the ELI and you need a new Pathway I-20, use this application to submit your request.
---Video Tutorial: ELI Change of Level: Pre-AT to AT
---Watch a video tutorial that shows all of the steps to complete this form.
ELI I-20/DS-2019 Program Extension
You should use this application if you need to extend your I-20/DS-2019.
---Video Tutorial: ELI I-20/DS-2019 Program Extension
---Watch a video tutorial that shows all of the steps to complete this form.
ELI I-20/DS-2019 Reprint Request
Complete this application if you need to request a new I-20/DS-2019 because your document was lost, damaged, or stolen.
ELI Medical Leave of Absence
Submit this application if you are unable to attend classes full time due to a medical condition. A doctor’s letter is also required in the application.
ELI Transfer Out Form
Use this application to submit a request to transfer your SEVIS record to another school.
---Video Tutorial: ELI Transfer Out Form
---Watch a video tutorial that shows all of the steps to complete this form.
On-Campus Employment (J)
This application is for J-1 Students ONLY. This form is to report your on-campus employment to CGPS. On-campus employment for J-1 student visa holders can be authorized for up to 12 months. You must renew your authorization for the on-campus employment every 12 months (or if you end/change employment) by completing this form.

This section provides a list of campus and community resources that can help international visitors address common issues faced during their stay at UD and in the United States.

J-1 Forms

DS-2019 Extension Request for J-1 Visiting Scholar
Use this application if you are a visiting scholar who needs to extend his or her DS-2019.
Scholar Request for Travel Signature
Use this application to request a travel signature on your DS-2019. Travel signatures are valid for one year. After completing this online application, bring your DS-2019 to CGPS for the signature.
Scholar DS-2019 Reprint Request
Use this application if you are a visiting scholar who needs to request a DS-2019 reprint due to a lost, damaged, or stolen DS-2019.
J-1 Declaration of Compliance for Health Insurance
Health Insurance is mandatory for all Visiting Scholars.
J-1 Scholar Transfer-Out Request Form
The purpose of this application is to formally request a transfer of your DS-2019 and SEVIS record from the University of Delaware to another institution.
Export Control Certification
For more information on Export Control Certification visit the CGPS Export Control webpage.
Department Fee Payment Form
Departments can cover the J-1 application fee for visiting scholars and employees by filling out this form.
J-1 Scholar Notice of Departure Form
Scholars finishing their J-1 program more than 15 days earlier than the end date listed on the DS-2019, use this form and complete SECTION 1 so that we may shorten the DS-2019 to reflect the last day of employment/sponsorship at UD.
J-2 Dependent Form
Scholars wishing to add dependent(s) on their DS-2019 record must complete this form and submit the requested documents. Scholars should be sure that they have required documentation as listed on the U.S. Embassy website.

J-1 Intern Forms

Application for J-1 Student Intern
J-1 Intern Notice of Departure Form
Student Interns finishing their J-1 program more than 15 days earlier than the end date listed on the DS-2019, use this form and complete SECTION 1 so that we may shorten the DS-2019 to reflect the last day of employment/sponsorship at UD.
J-1 Intern Evaluation
Hosting Professors or Supervisors of any UD J-1 Student Intern must provide an evaluation of the intern’s progress. Program evaluation must be submitted at the mid-point and at the conclusion of the program. Use this form to complete your evaluation.
J-1 Intern Eligibility Statement
This form must be completed by the student applicant and submitted to the UD host department before the J-1 Student Intern application process can begin. This form can also be found in the initial Terra Dotta application.

H-1B Forms

H-1B Visa Questionnaire
For general H-1B processing information, please visit the CGPS H-1B Employees webpage. ***ATTENTION: DHS Public Charge Rules: Recently the U.S. Supreme Court ruled that the U.S. Department of Homeland Security (DHS) may proceed with the implementation of the new public charge regulation, which will start on February 24, 2020 in all states except Illinois. Foreign National employees, whose H-1B petitions will be filed after 02/23/2020, will be contacted by CGPS and asked to disclose whether they received or are expected to receive certain public benefits.
H-1B Visa Sample Letter
For general H-1B processing information, please read the CGPS H-1B Employees webpage.
Export Control Certification
For more information on Export Control Certification read the CGPS Export Control webpage.
Department Fee Payment Form
Departments can cover the H-1B application fee for visiting scholars and employees by filling out this form.
End of Employment Notification Form
End of employment notification for employees in E-3, H-1B, O-1 or TN status.

Letter Request Forms

Invitation letters
These letters are not required by the embassy to issue a B1/B2 visa. The Student/Scholar should submit a copy of their I-20/or DS2019 to the relative applying for the tourist visa. You can also send an Enrollment Verification Certificate along with the copy of the I-20/DS-2019.
Status letters
You can print an Enrollment Verification Certificate directly from your UDSIS student page. This letter along with a copy of your I-20 or DS-2019 should suffice in proving your status.
Other Letter Requests
Please email oiss@udel.edu regarding requests for any other letters. * Enrollment Verification Certificates can be printed online from your UDSIS page. * ** For funding letters, please contact your Department.**

For UD Faculty & Staff Only

J-1 Scholar Forms

Guidance for UD Departments Hosting J-1 Exchange Visitors
Contact Assistant Director for Scholar Services Elisa Facetti for more details or with questions and concerns.
Export Control Certification
For more information on Export Control Certification, visit the ISSS/Departments section of this page.
Department Fee Payment Form
DS-2019 Request for J-1 Visiting Scholars
All sections of this application must be completed by the department, NOT Visiting Scholars. View the new Visiting Scholar Procedures on the CGPS Hosting Scholars webpage.
English Proficiency Evaluation
Suggested English Proficiency Evaluation form for J-1 Scholars Sponsorships.

H-1B Forms

H-1B Visa Questionnaire
For general H-1B processing information, please visit the CGPS H-1B Employees webpage.
H-1B Visa Sample Letter
For general H-1B processing information, please read the CGPS H-1B Employees webpage.
Department Fee Payment Form

LPR Forms

UD Permanent Residency (PR) Initial Review Form
Immigration Policy Waiver Application

Special International Group Forms

Application for New Special International Program
Please read through the information on the ISSS/Departments page and then contact CGPS to be connected with the appropriate ISSS advisor. After an initial consultation you will be provided with the application form to collect information that will allow us to help you build an outline for a sustainable international program.

Other Forms

O-1 Extraordinary Ability Initial Review Form
UD W-8 Form
Please submit this form with the appropriate documents shown on page 2 of the form. This form is not used to reimburse for travel and living expenses.

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ISSS Disclaimer: The information contained on this web site is provided as a service to international students, faculty, staff, employees, and administrators at the University of Delaware, and does not constitute legal advice on any immigration, tax, or other matter. As legal advice must be tailored to the specific circumstances of each case, and laws are constantly changing, nothing provided herein should be used as a substitute for the advice of official counsel. For assistance on your immigration status, we encourage you to contact an ISS advisor for specific guidance at oiss@udel.edu.

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Elliott Hall | 26 E. Main Street | Newark, DE 19716   go-global@udel.edu Office Hours: Monday - Friday | 8 a.m. to 5 p.m. Phone: (302) 831-2115 | After-Hours Emergency Phone: (302) 831-2222