Instructors and Workload
Tools & Resources
instructors and workload
1. Open or add a section
2. Navigate to the Instructor section
3. Click on the pencil icon
4. From dropdown menu choose the Instructor or TA name
a. If Instructor or TA name is not in the dropdown, please submit the Amend Instructor/Advisor Table Form.
b. Instructor names will be available in CLSS the day after the Scheduling Office confirms they have been entered in UDSIS.
5. Choose their Role, Workload (Responsibility), Roster access, and whether their name should Print in Courses Search
6. If an instructor row needs to be deleted, click the trash can to the right of that row
7. Click Accept when done
Instructor Roles
Effective Fall 2018
Two new instructor roles have been created effective Fall 2018. Please see below for more information on these new roles and the roles currently used.
Instructor Role |
Description |
Class Roster Access |
|
|---|---|---|---|
*Administrator |
Individual requires access to class rosters and/or need to enter attendance and grades etc., but is not the actual instructor of record for the course |
Yes |
No |
*Faculty Supervisor |
Faculty who supervise the course (e.g., groups of laboratories or discussion sections) but do not regularly meet with the class at the scheduled hours |
Yes |
No |
Primary |
Instructor that teaches all or the majority of the course in the classroom/online |
Yes |
Yes |
Secondary |
Instructor that teaches a portion of the course in the classroom/online in conjunction with the primary |
Yes |
Yes |
Teaching Assistant (TA) |
TA/TA’s assist primary/secondary instructors; need to be listed if he or she regularly meets with students for laboratory or discussion sections of courses |
Yes |
Yes/No |
Grade Roster Access
Select approve or grade (do not select Post); there must be at least one approver selected for each section. Department determines which instructor roles approves the grade roster.
Access Type |
Description |
|---|---|
Approve |
Instructor can enter grades and approve the grade roster |
Grade |
Instructor can only enter grades for the class |
Faculty Workload
- Through the use of workload error identification reports developed in Cognos, workload verification is maintained by the SOC department contacts, with the assistance of the Scheduling Office, before, during, and after each term. You are asked to review the entire prior fiscal year for accuracy in the summer to assure that workload reports that are used for CBA compliance and for budget planning are accurate.
- The “load factor” needs to be entered such that the contact credit hours will we weighted appropriately to accurately reflect the actual workload agreement between the Department Chair and the Faculty Member.
- The College Bargain Agreement specifies “Except by mutual agreement, teaching and advisement of each individual's workload will not average in excess of 12 credit-contact hours per week per semester for the academic year, nor shall the average teaching load of the unit exceed the approved workload policy of the unit.”
- The credit contact hour conversions are defined in Appendix B of the CBA. For specific questions about faculty workload, please contact the Provost Office faculty HR Manager.
Load Factor Examples
- For one instructor teaching the course, enter 100.000 to reflect 100%
- For two instructors co-teaching, enter 50.000 for each to reflect 50%
- For two instructors, where one is primary and one is secondary, enter 75.000 for primary and 25.000 for secondary
- For multiple faculty teaching ONE section, the percentage should not exceed 100%
- For independent study, graduate research, etc., if faculty co-taught a student(s), each should get 50% workload. If faculty taught a student(s) individually, each should get a 100% workload
- TA’s can receive a workload percentage which is determined by the department
Load Factor Notes
- The system will take any number. Be sure the percentages you enter are accurate and add to 100%
- There can be one primary instructor with a 100% workload and another instructor or TA with 0% workload
- Workload percentages will roll from term to term and will need revision if there are changes to faculty when building a new term