How to Transfer Courses to UD

Courses must:

• Be from an accredited institution that issues college-level degrees:

  • U.S. institutions should be regionally accredited.

  • U.S. degree-granting colleges/universities with other accreditation may be eligible for transfer credit. Contact transfercredit@udel.edu for additional information.

  • International institutions must be approved by their country’s Ministry of Education to issue college-level degrees.

• Cover material & subjects that align with UD’s academic curriculum

  • UD does not transfer remedial classes nor courses in English language instruction, basic/introductory computing, religious study, nor with political content mandated by an international government.

• Be taken for a standard letter grade and earn the equivalent of C- or better.

• Be eligible to count directly toward a college-level degree at the other school.

• Not be listed as “transfer credit,” “credit by exam,” nor “test credit” on the school’s official transcript. 

• Will be converted to semester credits if originally earned as quarter credits (1 quarter cr. = .67 UD semester cr.).

Grades for courses transferred from other schools are not included in the UD GPA and will not appear on a UD official transcript.

If a department approves a -66DE Department Elective as eligible for a University breadth requirement:

• The department determined that the content does not align with a specific UD course, but that it meets the spirit of the learning objectives for a given University breadth requirement. 

• Whether a student may count a specific UD or transfer course toward University breadth is tied to their major.

• Discuss your individual eligibility with your academic advisor or Assistant Dean. 

Step One: Send one or more of the following to UD Undergraduate Admissions. 

• Official college transcript: an official document issued by the Registrar’s office at the other institutions(s), sent directly from the college or university (NOT a high school).

  • Electronically to admissions@udel.edu 

  • Mailed to Undergraduate Admissions, University Visitors Center, 210 S. College Avenue, Newark, DE 19716. 

  • Or hand delivered by the student to Undergraduate Admissions. Must be in the original sealed and unopened envelope provided by the school. 

• International Institutions - IERF Standard Application Detail Report: Follow the steps outlined on IERF’s website. IERF is UD’s partner for credential evaluations. All international transfer credit for incoming students requires the Detail Report report from IERF.

• Note regarding “extension,” “continuing education” and “non-degree” programs/courses: Not all “continuing education” units are the same. Some, like UD’s, teach UD courses which directly count toward a UD degree. But some schools do not, offering versions of their “main campus” courses which only earn credit from their unit, not the accredited school.. Only courses which directly count toward a college degree at the accredited school - appearing on their official transcript - are eligible to transfer to UD.

Step Two: Review your transferable courses. 

• Roughly 2-4 weeks after your official transcript arrives at UD Admissions, you should see your credits in your My Blue Hen Home student portal. Go to the “Preliminary Transfer Credit Evaluation” report. Closer to course registration, your credits will also be visible in UD’s Student Information System (UDSIS) > Grades & Transcripts > Transfer Credit Report.

• In the meantime, check the Transfer Credit Matrix to see the UD courses you may earn. 

  • If your school(s) or course(s) are not in the Matrix, no need to worry! UD just needs to review them to confirm if credits will transfer. 

  • New school: email the name/address/website to transfercredit@udel.edu. We’ll research if the school meets UD’s requirements, then email you to confirm.

  • New course: see below for instructions to have a syllabus reviewed.

Step Three: Have a course evaluated (if it’s not in the Matrix). 

If the Transfer Credit Matrix does not show your course, or if you see X166Ts (each department has its own 3 to 4 letter code) on your report, a UD academic department needs to review it. Send them a syllabus using the steps below. They’ll confirm if the content covers at least 70% of what is taught in a specific UD course, or if it would earn elective credit. 

• Gather the following materials:

  • Course Description: A quick blurb, usually a paragraph or two, found in the college catalog/bulletin (usually available online). If the course was taken more than 7 years ago, contact the Registrar’s Office at the other school to see if an archived catalog is available. 

  • Official Syllabus: A document that outlines and details the course requirements, assignments, grading scale, test information, textbook, etc. 

• Use the Course Evaluation webapp to send courses to UD departments: 

  • Applicants to UD use this link: https://www.udel.edu/bhhtce

  • Students with a UD email use this link: https://www.udel.edu/transfercourseevaluation

  • Refer to this Helpful How to for students in using the Course Evaluation Webapp

Step One: Send one or more of the following to UD Undergraduate Admissions. 

• Official college transcript: an official document issued by the Registrar’s office at the other institutions(s), sent directly from the college or university (NOT a high school).

  • Electronically to admissions@udel.edu 

  • Mailed to Undergraduate Admissions, University Visitors Center, 210 S. College Avenue, Newark, DE 19716. 

  • Or hand delivered by the student to Undergraduate Admissions. Must be in the original sealed and unopened envelope provided by the school. 

• Joint Services Transcript: also known as a JST, an official record issued by the school or unit, sent electronically to to admissions@udel.edu.

• International Institutions - IERF Standard Application Detail Report: Follow the steps outlined on IERF’s website. IERF is UD’s partner for credential evaluations. All international transfer credit for incoming students requires a report from IERF.

• Note regarding “extension,” “continuing education” and “non-degree” programs/courses: Not all “continuing education” units are the same. Some, like UD’s, teach UD courses which directly count toward a UD degree. But some schools do not, offering versions of their “main campus” courses which only earn credit from their unit, not the accredited school.. Only courses which directly count toward a college degree at the accredited school - appearing on their official transcript - are eligible to transfer to UD.

Step Two: Review your transferable courses. 

• Roughly 2-4 weeks after your official transcript arrives at UD Admissions, you should see your credits in your My Blue Hen Home student portal. Go to the “Preliminary Transfer Credit Evaluation” report. Closer to course registration, your credits will also be visible in UD’s Student Information System (UDSIS) > Grades & Transcripts > Transfer Credit Report.

• In the meantime, check the Transfer Credit Matrix to see the UD courses you may earn. 

  • If your school(s) or course(s) are not in the Matrix, no need to worry! UD just needs to review them to confirm if credits will transfer. 

  • New school: email the name/address/website to transfercredit@udel.edu. We’ll research if the school meets UD’s requirements, then email you to confirm.

  • New course: see below for instructions to have a syllabus reviewed.

Step Three: Have a course evaluated (if it’s not in the Matrix). 

If the Transfer Credit Matrix does not show your course, or if you see X166Ts (each department has its own 3 to 4 letter code) on your report, a UD academic department needs to review it. Send them a syllabus using the steps below. They’ll confirm if the content covers at least 70% of what is taught in a specific UD course, or if it would earn elective credit. 

• Gather the following materials:

  • Course Description: A quick blurb, usually a paragraph or two, found in the college catalog/bulletin (usually available online). If the course was taken more than 7 years ago, contact the Registrar’s Office at the other school to see if an archived catalog is available. 

  • Official Syllabus: A document that outlines and details the course requirements, assignments, grading scale, test information, textbook, etc. 

• Use the Course Evaluation webapp to send courses to UD departments: 

  • Applicants to UD use this link: https://www.udel.edu/bhhtce

  • Students with a UD email use this link: https://www.udel.edu/transfercourseevaluation

  • Refer to this Helpful How to for students in using the Course Evaluation Webapp

  • English Composition Courses - For transfer students who have taken a first-year writing/composition course(s) as a college student that is not in the UD Transfer Credit Matrix, fill out this form to request re-evaluation of the credit for possible exemption.

The only way to guarantee that you will be able to transfer the course from another school is to do the steps before you take it.

If you expect to graduate this term, do these steps at least 6 weeks prior. 

Step One: Talk with your advisors.

• Ask: How would the transfer courses count toward your degree, and might they conflict with UD’s Residency Requirement? If you are studying away from UD for a full semester or year, discuss how to complete a Leave of Absence request.

Step Two: Review how transfer credit can impact UD financial aid, and what to do for non-UD study abroad programs.

• Students who will be away from UD for a full semester or year are not eligible for US institutional financial aid (scholarships & grants) during this leave. 

  • Students can apply for Federal Aid through a consortium agreement (PDF).

  • To be eligible for reinstated UD scholarships & grants after returning, you must transfer back at least 12 UD credits per semester. 

  • Before your leave, make an appointment with Student Financial Services to discuss your plans and how a Leave of Absence may impact your UD financial aid package. (sfs-advisor@udel.edu or 302-831-2126).

• If you’ll be participating in a non-UD study abroad program:

  • Confirm what school will issue your official transcript. Check this list to see if UD has reviewed the school recently, whether credits will transfer, and the minimum grade required.

  • If the school is on the list, continue with the process below.

  • If the school is not on the list, submit an online Transfer Institution (TIPA) form. Within 5-10 business days, our team will review the school/program and email you to confirm whether it meets UD’s transfer credit requirements. Once you hear back, continue with the process.

     

Step Three: Check the Transfer Credit Matrix to see if the course has been recently reviewed. 

• If your school(s) or course(s) are not in the Matrix, no need to worry! UD just needs to review them to confirm if credits will transfer. 

• New school: email the name/address/website to transfercredit@udel.edu. We’ll research if the school meets UD’s requirements, then email you to confirm.

• New course: see below for instructions to have a syllabus reviewed.

Step Four: Have a course evaluated (if it’s not in the Matrix). 

• If the Transfer Credit Matrix does not show your course, a UD academic department needs to review it. Send them a syllabus using the steps below. They’ll confirm if the content covers at least 70% of what is taught in a specific UD course, or if it would earn elective credit. 

• Gather the following materials:

  • Course Description: A quick blurb, usually a paragraph or two, found in the college catalog/bulletin (usually available online).

  • Official Syllabus: A document that outlines and details the course requirements, assignments, grading scale, test information, textbook, etc. 

• Use the Course Evaluation webapp to send courses to UD departments: 

  • Login via CAS: https://www.udel.edu/transfercourseevaluation

  • Refer to this Helpful How to for students in using the Course Evaluation Webapp

• Note regarding “extension,” “continuing education” and “non-degree” programs/courses: Not all “continuing education” units are the same. Some, like UD’s, teach UD courses which directly count toward a UD degree. But some schools do not, offering versions of their “main campus” courses which only earn credit from their unit, not the accredited school.. Only courses which directly count toward a college degree at the accredited school - appearing on their official transcript - are eligible to transfer to UD.

   

Step Five: Submit a TCE (Transfer Credit Evaluation) form to your Asst. Dean for final approval.

All current undergraduates who would like to transfer a course they take at another school MUST submit a TCE form to their Asst. Dean for review and approval. 

Depending on the courses, either submit a TCE webform or PDF:

• If all of the courses you plan to take are in the Matrix today, login through CAS authentication to submit a TCE webform. If you are a recently deferred student, not yet currently matriculated to UD, follow the paper process below.

• If only some (or none) of your courses are currently in the Matrix, submit a PDF version of the TCE form – see instructions below.

• PDF process instructions: Complete and save the fillable PDF TCE form. For any course(s) not in the Matrix, save a PDF of the approval email(s) you received from the department. Send an email to your Asst. Dean's Office, attaching both the completed TCE form & dept. approvals. Note that PDFs are strongly preferred to screenshots. If saving as a screenshot is your only option, use a higher level of resolution, and confirm that the information is clearly legible before sending the files to your Asst. Dean.

• Your Asst. Dean will review the form, route it to our office if they approve, or return to it to you if they have questions/concerns.

• If you’ll be using Veterans Benefits: When submitting your TCE form (outlined further below), add smaloney@udel.edu as a “copy” OR if submitting a PDF, email your approved final TCE form to vabenefits@udel.edu. Consult with vabenefits@udel.edu for guidance.

   

Step Six: After you take the courses, request an official college transcript sent to UD Registrar’s.

The Registrar’s Office needs to receive both the approved TCE form and an official transcript to transfer your credits. 

• Order an official college transcript, issued by the Registrar’s office at the other institutions(s), sent directly from the college or university to UD.

  • Electronically to transfercredit@udel.edu. 

  • Mailed to Office of the Registrar, University Visitors Center, 210 S. College Avenue, Newark, DE 19716. 

  • Or hand delivered by the student to the address above. Must be in the original sealed and unopened envelope provided by the school. 

• Credits post within 2-4 weeks. 

• Due to high volume, the Registar’s Office cannot confirm when your transcript arrives, nor when your credits have posted. Please check UDSIS > Grades & Transcripts > Transfer Credit report. If your credits have not posted within 4 weeks of when your TCE form was approved and your official transcript sent by the other school, email transfercredit@udel.edu. 

Need Help? Contact Us

• Traditional first-time first-year student (dual enrollment, AP/IB questions) - transfercredit@udel.edu

• Current student taking a course elsewhere (using the TCE form) - transfercredit@udel.edu

• Transfer Students - Lori Moss, Assistant Registrar for Transfer Services  lamoss@udel.edu; or Theresa Coulter-Thurley, Associate Registrar for Transfer and Student Services coultert@udel.edu