Undergraduate Advising

2018-10-23 | CANR_PLSC_LARC233_Foundations-of-Landscape-Architecture

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"Talk of Townsend" blog for CANR students

Undergraduate Student Services
531 South College Ave.
104 Townsend Hall
Newark, DE 19716
302-831-2508

Students are expected to:

  • Accept ultimate responsibility for their academic decisions
  • Use the Undergraduate Catalog and Student Code of Conduct to become knowledgeable of, and adhere to, all academic policies and procedures
  • Know the academic calendar and important deadlines (e.g., last day to register or add courses)
  • Read their UD email daily and respond in a timely manner
  • Become knowledgeable about academic degree requirements and use the UDSIS system and Degree Audit to monitor their progress (e.g., Finish in Four)
  • Reach out for help when academic or personal challenges arise
  • Schedule an appointment with their academic advisor at least once a semester to discuss their progress towards their degree
  • Prepare for advising appointments and bring appropriate information and materials (e.g., review their four-year plan, Degree Audit, course offerings and prepare questions)
  • Work with their academic advisor to design their UD experience as they explore personal, academic and career values, interests and goals
  • Follow through on recommendations, referrals and tasks discussed during advising appointments

Academic advisors are expected to: 

  • Help advisees develop realistic educational and career goals
  • Support advisees in developing a four-year plan consistent with their interests and goals
  • Aid advisees with selecting course options and in monitoring their academic progress by utilizing academic tools (e.g., four-year plans and degree audits)
  • Be accessible for advising appointments (e.g., set availability in BHSC)
  • Respond to advisees’ inquiries in a timely manner
  • Appropriately document advising interactions (e.g., keep advising notes in BHSC)
  • Provide accurate information about academic policies, procedures, and requirements
  • Inform advisees of special academic opportunities (e.g., undergraduate research, service learning)
  • Refer advisees to other support services when appropriate and be knowledgeable of campus support services (e.g., BHSC referrals, campus resources)
  • Discuss career and internship opportunities
  • Work with advisees to achieve success

Who is my advisor? Advisors are assigned following New Student Orientation. You can determine your advisor by logging into UDSIS. Your advisor will provide guidance for course selection, progress toward graduation, experiential experiences, and post-graduation planning. If you would like to change your advisor, please contact our office at (302) 831-2508.

How often should I meet with my advisor? It is recommended that you meet with your advisor at least once a semester to discuss your academics, schedule courses, track your progress toward graduation, and to learn about opportunities in your field. Students, who meet with their advisor at least once a semester, tend to perform better academically.

What is a degree audit and why is it important? A degree audit is an individualized advising resource that assists you in monitoring your academic progress. This tool allows you to clearly see which degree requirements you have fulfilled and which you still need to complete. Degree audits can be found on UDSIS, and they are what we use to clear you for your degree. In other words, if something is listed as “not satisfied” on your audit, you will not be cleared for graduation. All requirements on your degree audit must be satisfied to receive your diploma. Please see your academic advisor with any questions you may have.

What should I do if my degree audit is wrong? If something does not look accurate on your degree audit, i.e., the course you took for your second writing requirement is not showing up, you should contact your advisor. Although course substitutions are rarely made, there are times when a substitution is warranted and your advisor will assist you with this process.

What is the “UCanDoIt” program? UCanDoIt is an advisement program for students placed on academic probation, students that have a cumulative GPA under 2.0, or students with a semester GPA under 2.0. Katie Daly, Academic Program Coordinator, provides academic support and guidance for CANR students. Support includes individual assessment of academic needs, referral to appropriate resources, and periodic appointments to discuss academic progress. To schedule an appointment, please contact her via phone at (302) 831-2508 or e-mail at katiej@udel.edu.

Have an advising question?  Email us at: anr-academics@udel.edu and we will respond within 24 hours on weekdays. 

One of the most important responsibilities you have as a student is to track your academic progress each semester. Your online degree audit, in UDSIS, is the primary tool to assist you in determining your academic progress toward graduation. This tool allows you to clearly see which degree requirements you have fulfilled and which you still need to complete. In other words, if something is listed as “not satisfied” on your audit, you will not be cleared for graduation. All requirements on your degree audit must be satisfied to receive your diploma. Please see your academic advisor with any questions you may have. 

  UD-SIS Login

AGcelerate Enrichment Program

The AGcelerate Enrichment Program offers tailored support necessary for success, including academic development and support, faculty and peer mentoring, career and internship exploration, and social and service learning activities. The AGcelerate Enrichment Program is targeted to underrepresented student populations, but all students are eligible to participate.

For more information contact Akilah S. Alleyne, MWUL James H. Gilliam Sr. Fellow, at akialley@udel.edu.

Campus-wide services

Center for Counseling and Student Development

261 Perkins Student Center (302) 831-2141 Personal, educational, and career counseling in a confidential setting.

Disability Support Services Center

240 Academy Street, Alison Hall Suite 119 (302) 831-4563 Staff provides an assessment of and accommodations for your individual needs.

Math Tutorial Lab

106 Ewing Hall (302) 831-2653 Provides tutorial assistance for Math 010, all 100 level courses, Math 221, and Math 241.

Student Financial Services

Student Services Building (302) 831-2126 A useful resource for scholarship and financial aid information.

University Writing Center

016 Memorial Hall (302) 831-1168 Individual writing assistance for punctuation, grammar, organization, style, and documentation

To ensure that you will graduate on time and as planned, please review this information carefully and check off each item as you complete it. Remember: The responsibility of completing necessary degree requirements lies with you!

  • Make an appointment to meet with your academic advisor during your junior year to discuss your progress towards graduation. Use this meeting to review your requirements and plan your final year of coursework. If you have a minor, meet with your minor advisor to review those requirements as well.
  • To record your academic progress, use the online version of your degree audit in UDSIS. Be sure to follow the graduation requirements for the year you entered the university. When senior year comes, your online audit will need to reflect that all requirements for your major(s) and minor(s) have been fulfilled.
  • Make sure you are fulfilling the requirements for your degree, including taking approved courses and completing the required number of credits. Check that you are taking courses approved for breadth and major requirements; see your catalog for verification. (Course substitutions are rarely made. However, if a substitution is warranted, your academic advisor can submit a web form on your behalf. If approved, the substitution will be reflected on your online UDSIS audit)
  • Verify that your local address and phone numbers are accurate in UDSIS or you will not receive future mailings including an invitation to graduation!
  • Verify your graduation term in UDSIS. If the date is incorrect, submit a Change Graduation Term.
  • Verify that your major(s), concentration(s) and minor(s) are listed in UDSIS correctly. Use the Change Program/Plan option to delete or add any academic program.
  • Confirm that all transfer work and AP credits are accurately posted to your record and are counted in your total credits. Contact UD’s Transfer Credit Office located in the University Visitor Center if anything is inaccurate. For more information, please visit http://www.udel.edu/registrar/transfer/.
  • Complete coursework for any courses with a Sustaining (S) or Incomplete (I) grade and make sure your professor submits a change of grade form.
  • Watch your mail at the beginning of your senior year for more important information about taking the necessary steps to graduate on time!
Graduation Check-out Process

Just like you were required to apply for admission into the College of Agriculture and Natural Resources (CANR) at UD, you must also apply to graduate. Checklist

  • If you are a CANR student planning to graduate, you must complete an Application for Graduation Clearance. As a senior, you will not be cleared to graduate, nor permitted to walk in graduation ceremonies, if the paperwork has not been turned into the Office of Undergraduate Student Services in 104 Townsend Hall. The deadline to apply is May 1 for Fall and Winter graduates and December 1 for spring and summer graduates.
  • Make an appointment to meet with your academic advisor and use this meeting to review your online Degree Audit for your major(s) and minor(s) and to verify your final semester.

1. During this appointment:

  • Verify that your graduation term is correct in UDSIS.
  • Confirm that you will satisfy ALL degree requirements with the completion of the courses you plan to take during your graduation term semester.
  • Make sure you fulfill your requirements by taking courses approved for breadth and major requirements based upon the catalog year you entered the university not the year you plan to graduate. For example, do not use the Fall 2015 catalog if you entered in 2012.
  • Confirm you have the minimum number of credits for graduation. Don’t forget to include currently enrolled courses.
  • Confirm that you will satisfy your FYE and DLE requirements.
  • Finalize the degree checkout process by having your advisor sign a copy of the "Application for Graduation" clearance form.
  • Any course substitutions/waivers must be submitted online by your advisor or department chairperson. Only the department chairperson can approve substitutions/waivers for major or minor requirements; only Dean Yackoski can approve substitutions/waivers for university/college requirements.
  • (Honors degree students only) Confirm your progress towards your honors degree requirements with the Honors Program as they will clear you for your honors degree, not the CANR.

2. Verify that your major(s), concentration(s) and minor(s) are listed correctly in UDSIS. Use the online Change of Program/Plan form to delete or add any academic program.

3. Make sure you complete course work for any Incomplete (I) or Sustaining (S) grades.

4. Review the following list of common errors that prevent students from graduating and don’t let it happen to you!

  • You cannot count ENGL 166 for ENGL 110. It is not permitted.
  • You cannot double count credits. If you took a course more than once, you can only count the credits one time, even if you got a better grade. Also, if you used a course to fulfill two requirements, you can only count the credits one time.
  • Courses must be approved to fulfill University and College Breadth requirements. Refer to your catalog for a list of approved courses. Remember that you must complete all University Breadth requirements with a grade of C- or higher, and four different subject areas must be represented.
  • Don’t forget that Math 010 or ENGL 011 are non-credit courses and counting them for credit is not permitted.
  • Don’t forget the C- and/or GPA rules in some departments’ major requirements. Be sure to check your catalog.
  • You must have at least a 2.0 or higher cumulative GPA to graduate.
  • Make sure you check the minimum number of credits required for your major as each major varies.

5. Watch your email for information on Commencement and Convocation ceremonies and cap & gown information. See the UD Commencement site for up-to-date information.

6. If you have additional questions, stop by the Undergraduate Student Services Office in 104 Townsend Hall; call (302) 831-2508 or email anr-academics@udel.edu.