Procurement Services provides strategic purchasing services to ensure the University of Delaware obtains the best value in procuring the goods and services needed to support the University’s mission.
Procurement Authority refers to the minimum documentation required for Procurement Services to approve your purchase in UD Exchange.
Procurement Authority must be established for each purchase of goods and services at UD.
Based on dollar thresholds, the Procurement Authority required for your purchase could range from obtaining a quote (or multiple quotes) to a Request for Proposal (RFP).
Procurement Services is dedicated to assisting UD business units with obtaining goods and services in the most cost-efficient and convenient manner within University policies.
Our Strategic Sourcing team is available to collaborate with business units to identify and select suppliers, facilitate the RFP (request for proposal) process, validate supplier bids, negotiate contracts, and manage UD's supplier relationships.
The Procurement Contracting team partners with the Strategic Sourcing Team, Senior Buyers, and campus stakeholders to manage contract review, negotiation, and execution. This includes ensuring compliance with UD's terms and conditions to maximize value and minimize risk.
Final signature authority for a certain transactions is determined by the dollar amount.Your purchase may require a signature from another UD employee.
A listing of required signatures based on the dollar amount of the purchase is included in the Table of Authority contained within the UD policy on Authority to Sign Financial Documents.
The University has a DocuSign account to facilitate electronic signatures on contracts and other documents. If you need to create DocuSign envelopes to circulate documents for electronic signature, please email email@example.com to request an account. The Docusign help guide can get you started.
A DocuSign account is not needed to sign documents, but you may receive documents requesting your signature. If you have a question about whether a document is legitimate and was sent by UD, please contact Procurement at firstname.lastname@example.org.
UD Exchange, powered by JAGGAER, is an end to end solution for eProcurement. UD employees can access UDX with their UD SSO credentials.
Employee purchasing on behalf of the University can use UDX to shop from the catalogs of contracted suppliers as well as create traditional purchase orders.
UDX allows University shoppers to adhere to procurement policy since it centralizes sourcing events such as RFPs, as well as Suppliers, Contracts, Purchasing, and Payments.
The UD Credit Card program has been established for faculty, staff, and graduate students under contract, as a payment vehicle for business travel expenses and to purchase low dollar goods (under $5k) for bona fide business purposes.
UD Credit Cards and Declining Balance Cards may be issued to personnel as determined by the business office within the respective department, unit, or college. Undergraduate student workers are not eligible for the program.
UD employees can use Concur to request a UD Credit Card for business expenses, manage their UD Credit Card, and reconcile their UD Credit Card transactions.
All eligible UD employees can access Concur with their UD SSO credentials.
The University of Delaware maintains purchasing and/or travel related tax exemption certificates in states which grant exemptions. Use of these certificates is limited to University business.
We recommend that you ask the supplier whether you need to electonically send or present them with a physical copy of the exemption certificate. Most will want to verify/retain the certificate for their records.
Some of the certificates will require you to fill in additional information prior to presenting it to the supplier.
Alabama (AL) - No Exemption
Alaska* (AK) - No Exemption
Arizona (AZ) - No Exemption
Arkansas (AR) - No Exemption
California (CA) - No Exemption
Colorado (CO) - Sales
Connecticut** (CT) - Sales, Meals & Lodging
Delaware (DE) - Lodging
District of Columbia (DC) - No Exemption
Florida (FL) - Sales & Lodging
Georgia (GA) - No Exemption
Hawaii (HI) - No Exemption
Idaho*** (ID) - Sales & Lodging
Illinois (IL) - Sales
Indiana (IN) - No Exemption
Iowa (IA) - No Exemption
Kansas (KS) - Sales & Lodging
Kentucky (KY) - No Exemption
Louisiana (LA) - No Exemption
Maine (ME) - Sales & Lodging
Maryland (MD) - No Exemption
Massachusetts (MA) - Sales
Michigan**** (MI) - Sales & Lodging
Minnesota (MN) - Sales
Mississippi (MS) - Application currently pending
Missouri (MO) - Sales
Montana (MT) - No Exemption
Nebraska (NE) - No Exemption
Nevada (NV) - No Exemption
New Hampshire (NH) - No Exemption
New Jersey***** (NJ) - Sales
New Mexico (NM) - No Exemption
New York (NY) - Sales & Lodging
North Carolina (NC) - No Exemption
North Dakota****** (ND) - Sales & Lodging
Ohio (OH) - Sales
Oklahoma (OK) - No Exemption
Oregon******* (OR) - No Sales Tax
Pennsylvania (PA) Sales, Act 45 of 1998
Rhode Island (RI) - Sales & Lodging
South Carolina (SC) - No Exemption
South Dakota (SD) - No Exemption
Tennessee******** (TN) - Sales
Texas (TX) - Sales
Utah (UT) - No Exemption
Vermont (VT) - Sales
Virginia (VA) - Sales
Washington (WA) - No Exemption
West Virginia (WV) - No Exemption
Wisconsin (WI) - Sales & Lodging
Wyoming (WY) - No Exemption
Alaska* (AK) - Alaska has no sales tax. Lodging tax is charged by individual cities. Local exemptions may be available by contacting the individual city.
Connecticut** (CT) - Lodging and meals are only exempt if paid directly by the University (via Purchase Order or UD Credit Card). Additionally, lodging and meals require preapproval from the State of Connecticut before they can be tax exempt. Prior to travel, the requestor must complete the Blanket Certificate for Exempt Qualifying Purchases of Meals or Lodging and obtain the signature of the University's Director of Tax Compliance who will then forward the Certificate on to the Connecticut Department of Revenue Services for final approval. Allow 3-4 weeks for the approved Certificate to be received back from the State of Connecticut.
Idaho*** (ID) - Lodging and meals are only exempt if paid directly by the University (via Purchase Order or UD Credit Card).
Michigan**** (MI) - Lodging and meals are only exempt if paid directly by the University (via Purchase Order or UD Credit Card). Additionally, the University is not exempt from Michigan State Convention Facility Tax.
*****New Jersey (NJ) - Hotels charge both sales and lodging tax. The University is exempt only from the sales tax portion.
North Dakota****** (ND) - Lodging and meals are only exempt if paid directly by the University (via Purchase Order or UD Credit Card).
Oregon******* (OR) - Oregon has no sales tax. Lodging tax is charged by individual cities. Local exemptions may be available by contacting the individual city.
Tennessee******** (TN) - Lodging and meals are only exempt if paid directly by the University (via Purchase Order or UD Credit Card).
Campus Liaisons partner with business units on campus to support their high-level purchasing initiatives and major projects.
Consult the chart below to identify which Procurement Buyer is your Campus Liaison.
General Procurement inquiries should still be sent to email@example.com.
Facilities & Real Estate
Emergency Management & Safety
College of Agriculture & Natural Resources
College of Earth, Ocean & Environment
College of Education & Human Development
College of Engineering
College of Arts & Sciences
College of Health Sciences
Lerner College of Business & Economics
Biden School of Public Policy & Administration
Strategic Budgeting & Finance
Controller, Treasury, Procurement, Risk Mgmt.
Facilities Finance & Auxiliary Services
Board of Trustees
Institutional Equity & Diversity
Communications & Marketing
Development & Alumni Relations
Athletics & Rec Services