Purchase orders (POs) are the standard form of contract used to procure goods and/or services for UD.

A PO has established terms and conditions that protect the University’s interests.  It provides the detailed description of the goods or services, deliverables, price, and the length of term, among other items. 

Upon acceptance by a supplier, a PO becomes a contract binding both parties.

When the Multi-Invoice/Payment box on a requisition is left unchecked, the PO type will be standard. 

The PO number will begin with "UDS" for "standard".

A standard PO is quantity based, meaning that invoices will match the quantity of items ordered.

A standard PO is considered fulfilled when the quantity of invoiced equals the quantity of items ordered, regardless of the dollar amount of the invoices.

A standard PO is best used for the purchase of goods.

UDX Catalog orders should always be standard POs, so the Multi-Invoice/Payment box should always be left unchecked.

When the Multi-Invoice/Payment box on a requisition is checked, the PO type will be blanket. 

The PO number will begin with "UDB" for "blanket".

A blanket PO is amount based, meaning that the quantity of items ordered is irrelevant.

A blanket PO is considered fulfilled when the dollar amount has been fully invoiced and there is no funding left on the PO.

A blanket PO is best used for the purchase of services, when the supplier will send multiple invoices against one line item with a quantity of 1.

The UD Credit Card may be used to purchase goods if the total charge amount does not exceed $5,000.00. UD Credit cards should not be used to engage services including IT-related subcriptions/software. 

For purchases exceeding $5,000, a requisition must be submitted. Splitting transactions to remain under $5,000.00 is prohibited.

Departments may also establish lower single purchase limits on a per card basis. 

Once a requisition receives all approvals in UDX, a purchase order is automatically created and dispatched to the supplier via e-mail from support@sciquest.com.

After confirming that no payments have been made, add a Comment on the PO addressed to Procurement Help requesting cancellation. Provide a reason for the cancellation and attach any necessary documentation of the cancellation.

To update an existing PO, you can request or create a Change Request in UDX.

After confirming that the last payment has been made, add a Comment on the PO addressed to Procurement Help requesting closure. Provide a reason for the closure and attach any necessary documentation.