
Enrollment & Life Events

Secure Document Submission
Please use the Secure Document Submission Form to provide HR with important documents. Log-in with your Employee ID and password and follow the directions on the form.
Flexible Benefits: Annually in May; plan year July 1–June 30
Flexible Spending Accounts (FSA): Annually in November; plan year January 1–December 31
Changes that can be made during annual Flexible Benefits enrollment:
- Change to a different health plan option;
- Enroll in a health, dental or vision plan if you declined coverage previously;
- Add or remove dependents (i.e. change your coverage level);
- Drop coverage for health, dental or vision insurance;
- Change to a different level of disability and/or life insurance.
Please refer to the Benefits At-a-Glance section of this site for a summary of options for which you may be eligible. |
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Benefits Effective Date |
Employees with a hire date on the first day of the month, will have benefits effective the first day of the month. Those with a hire date after the first day of the month, will have benefits effective the first day of the following month. |
Application Process |
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Enrollment |
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Retirement/Pension Plan |
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Online Vendor Access |
See our website for a full listing of vendor contact information |
UD system views and transactions |
Please log into webviews to see your information as it is recorded in the UD system. Webforms are the online tool for you conduct transactions through the University. |
Plan Year |
Flexible Spending Accounts: January 1 - December 31 Flexible Benefits (health, dental, vision, life and disability insurance): July 1-June 30 |
Qualifying Life Events |
Employees are permitted to change coverage elections outside of annual open enrollment if they experience a change in family status, as defined by federal law. A change of status happens when:
Note: Health insurance carrier changes in your spouse's plan from another employer are not considered family status changes. |
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Limitations |
You have up to 30 days from the date of the event to add/remove a spouse and/or dependent. Benefits will be retroactive to the date of birth, adoption, marriage, or date of loss of other coverage. |
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Contributions |
You will be required to pay the employee portion of the premium for the entire month that includes the event date. |
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COBRA |
Coverage under the health, dental, and vision plans terminates at midnight on the last day of the month of separation from employment. Should an employee separate from the University, he or she may continue membership by paying premiums directly to the Insurance Carrier (under COBRA regulations) or by transferring coverage to another employer. |
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Adding a spouse |
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Adding a dependent child |
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Removing a spouse or dependent child |
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Name change |
Submit a copy of your social security card (showing your new name) to the Human Resources. Please write your previous/maiden name, along with your employee ID number, on the copy of the card. Human Resources is located at 413 Academy Street, 1st floor, suite 150 (Fax 831-1482). Please contact hrhelp@udel.edu for other ways to submit your documents. |
Address change |
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Change tax withholdings |
If you wish to change the amount that is withheld from your pay, please log in to Web Forms through the Central Authentication Service (CAS) to complete a PAY W4 Form. |
Update beneficiaries |
Different beneficiary designation forms are required for your UD life insurance, University of Delaware 403(b) Retirement Savings Plan, Voluntary 457(b) and Delaware Employees' Pension Plan. Please review the following information to update your beneficiaries.
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Life insurance |
You may want to consider purchasing Group Life Insurance or Dependent Group Life Insurance for your spouse and child or changing the amount of life insurance you currently purchase for yourself. |