Payroll is responsible for the timely and accurate payment of salaries, wages and withholdings for all University of Delaware employees.
We currently operate on both a bi-weekly and semi-monthly schedule paying approximately 8,500 employees a month. We are also responsible for the creation and distribution the W2, 1042S and 1095 year end forms.
Notice to Non-Delaware Resident Employees New
Employees working remotely outside of the State of Delaware should review their state tax withholdings and consult with their tax advisor to determine if they need to update their W4 Form. Delaware nonresidents working remotely may be over withholding their Delaware State taxes but owe more taxes to their home state, and might not be eligible for state income tax credit paid to Delaware on the salary paid during that period. In that case, they will need to increase their home state withholdings (this option is available for MD & PA residents) or pay the taxes directly to the home state. They can use Schedule W, with their Delaware Nonresident Tax Return, to claim an allowance equivalent to the ratio of days worked outside of the State versus the total number of Delaware sourced employment working days.
Employees can adjust their DE State withholdings by completing the Online W4 form. Employees residing and working in the State of Maryland or Pennsylvania can use the same form to adjust those State’s tax withholdings.
Note: The University cannot give tax advice to individuals. Every Employee’s income tax situation is different and unique. Please consult with your tax advisor before making any changes to your federal and/ or state income tax withholdings.
UD WorkForce is Live! New
Starting September 6, 2020, employees should use UD Workforce for Time and Attendance (clock in & out) and Leave Management (Time Off Requests -TORs).
Note: For the pay period 08/23/20 - 09/05/20, Managers and Timekeepers should use UDTime to review and approve hours.
Payroll Social Security Tax Withholding Deferral
At this time, the University of Delaware will not be participating in the employee social security tax withholding deferral as outline in the President’s August 8 executive order. Taxes will be withheld and deposited to the IRS as usual. This decision was made taking into accounts the limited guidance provided, the requirement to repay the deferred taxes (and the small likelihood of forgiveness), and the limited time provided to make the necessary system changes to provide this option. Please note that we are still monitoring the situation and will provide our employees with additional information as it becomes available.
Payroll & HR Systems Forum
Temporary TOR Template
Timekeepers can use this TOR Template to track employees' time off requests during the transition period to the system.
Overviews and Training by roles are now available on the UD Workforce website. Learn more.
COVID19 Pandemic Pay Protocol
Information on how some payments should be processed during the COVID19 Pandemic Pay Protocol period. Learn more.
Blank Timesheets For Non-Exempt Employees
Blank Timesheets For Non-Exempt Employees is now available on the payroll forms page. Learn more.
Sneak peek at the new Time Off Request (TOR) System. Learn more.
The University’s Payroll Office is currently working remotely and limiting the processing of physical checks to extenuating circumstances. If approved, these checks will be printed once a month during this period. We are urging all Grandfathered employees receiving paper checks to sign up for direct deposit.
In October 2019, the University of Delaware contracted with WorkForce Software to upgrade the current Time & Attendance System. Learn more.
UDTime – Amending Timesheets
Effective 02/10/2020 - 1 p.m., Time Sheet approvers (supervisors and timekeepers) will be able to directly make adjustments to non-union hourly employee time sheets without having to submit the Amended Timesheet Request Form. We recommend that you review the training videos and job aid available here before amending time sheets.
The University of Delaware has mail the 2019 W-2s before 01/24/2020. 2019 W2 forms are also be available online via Web Views. See the W-2 Reprint Request Form page for more information.
The University of Delaware will mail the 2019 1095-C forms before 03/02/2020. For more information about the 1095-C forms, please visit the 1095 FAQ page.