Payroll

Payroll is responsible for the timely and accurate payment of salaries, wages, and withholdings for all University of Delaware employees.

We currently operate on both a bi-weekly and semi-monthly schedule processing approximately 20,000 pay checks a month. We are also responsible for the creation and distribution of the W2, 1042S and 1095C year end forms.

What's New

The University of Delaware has mailed the 2021 W-2 Forms. W-2 forms are now available online and can be accessed via the W-2 Web View.

Each January, University of Delaware employees enrolled in the state pension retirement plan (excluding FOP–effective Jan. 1, 2022) have an initial exclusion for the first $6,000.00 of pensionable earnings. This means that for the first $6,000.00 of earnings, employee contributions will not occur, and only University contributions will be taken from those earnings. Employee contributions will typically begin in the March/April timeframe. During this timeframe you will notice a decrease in your net pay, which will continue until the end of the calendar year.
For more information, please see the State of Delaware website

Employees may elect to receive their 2021 W-2 forms electronically. Employers must comply with specific IRS regulations to use electronic W-2's and employees must provide their consent to receive an electronic W-2 instead of a paper copy. If you have already submitted your consent for 2020, you do not need to take further action. You can view/submit your consent using the W-2 Electronic Consent Form
There are many benefits to having your W-2 statement sent electronically, including:

  • Providing easy and early access to your W-2 through Web Views
  • Eliminating the chance of the W-2 getting lost and protecting your information from theft
  • Support the University of Delaware Green Sustainability Initiative.
  • Reducing the University’s costs by cuting back on printing and mailing forms

If you have any questions regarding this notice or your W-2 Statement, contact the Payroll Department.

 

The Payroll and HR Systems Forum is now available online in the following formats.

Employees working remotely outside of the State of Delaware should review their state tax withholdings and consult with their tax advisor to determine if they need to update their W4 Form. Delaware nonresidents working remotely may be over withholding their Delaware State taxes but owe more taxes to their home state, and might not be eligible for state income tax credit paid to Delaware on the salary paid during that period. In that case, they will need to increase their home state withholdings (this option is available for MD & PA residents) or pay the taxes directly to the home state. They can use Schedule W, with their Delaware Nonresident Tax Return, to claim an allowance equivalent to the ratio of days worked outside of the State versus the total number of Delaware sourced employment working days.

Employees can adjust their DE State withholdings by completing the Online W4 form . Employees residing and working in the State of Maryland or Pennsylvania can use the same form to adjust those State’s tax withholdings.

Note: The University cannot give tax advice to individuals. Every Employee’s income tax situation is different and unique. Please consult with your tax advisor before making any changes to your federal and/ or state income tax withholdings.

Information on how some payments should be processed during the COVID19 Pandemic Pay Protocol period. Learn more.

Resources

Email your questions to pr-staff@udel.edu or call 302 831-8677.