Payroll
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Find us at the University of Delaware STAR Health Sciences Complex: 550 S. College Ave., Suite 201, Newark, DE 19713
Payroll Quick Links
Payroll is responsible for the timely and accurate payment of salaries, wages, and withholdings for all University of Delaware employees.
We currently operate on both a bi-weekly and semi-monthly schedule processing approximately 20,000 pay checks a month. We are also responsible for the creation and distribution of the W2, 1042S and 1095C year end forms.
What's New
Human Resources has created a New Supplemental Pay Webform. The New Supplemental Pay Webform has combined the S-Contract and Graduate Non-Contract Pay (GNCP) into one form. The overall goal is to create a better user experience, introduce smarts to reduce the number of errors and streamline routing.
Please review the following job aids to learn about the new form.
NOTE: Clicking on the below Job Aids links will download the job aid after you are prompted to login to CAS.
Supplemental Pay—Teaching Payments
This Job Aid provides step-by-step instruction for processing a Supplemental Pay Webform for payments related to teaching, such as, regular faculty members teaching overload, Adjunct faculty and supplemental professionals teaching credit, ELI or Continuing Education courses, staff teaching beyond their regular workload and grad students teaching credit courses.
Supplemental Pay—Non-Teaching Payments
This Job Aid provides step-by-step instructions for processing a Supplemental Pay Webform for payments related to non-teaching, such as, Awards, Honorariums, Research and other payments.
The University of Delaware will be mailing 2022 1095-C Forms by the IRS Deadline of March 2, 2023. Refer to Payroll Tax Form 1095 for more information.
The University of Delaware will be mailing 2022 W-2 Forms by January 31st 2023. If you have consented to receive your W-2 Form electronically, it can now be accessed via the W-2 Web View.
Employees may elect to receive their 2022 W-2 forms electronically. Employers must comply with specific IRS regulations to use electronic W-2's and employees must provide their consent to receive an electronic W-2 instead of a paper copy. If you have already submitted your consent for 2022, you do not need to take further action. You can view/submit your consent using the W-2 Electronic Consent Form
There are many benefits to having your W-2 statement sent electronically, including:
- Providing easy and early access to your W-2 through Web Views
- Eliminating the chance of the W-2 getting lost and protecting your information from theft
- Support the University of Delaware Green Sustainability Initiative.
- Reducing the University’s costs by cuting back on printing and mailing forms
If you have any questions regarding this notice or your W-2 Statement, contact the Payroll Department.
Effective January 1, 2023 the State of Delaware’s minimum wage will increase from $10.50 to $11.75. Our office will automatically update any employee whose hourly rate is currently below the new minimum wage. If an employee is already at or above the new minimum wage, no action will be taken. New assignments starting on or after 01/01/2023 should have the new rate. Assignment forms (JED and Additional Assignment Forms) submitted on or after 01/01/2023 should have the new rate. Any assignment forms currently pending will be monitored and updated accordingly to ensure the new minimum wage is adhered to.
If there are any questions or concerns, please contact the Payroll Department.
Employees working remotely outside of the State of Delaware should review their state tax withholdings and consult with their tax advisor to determine if they need to update their W4 Form. Delaware nonresidents working remotely may be over withholding their Delaware State taxes but owe more taxes to their home state, and might not be eligible for state income tax credit paid to Delaware on the salary paid during that period. In that case, they will need to increase their home state withholdings (this option is available for MD & PA residents) or pay the taxes directly to the home state. They can use Schedule W, with their Delaware Nonresident Tax Return, to claim an allowance equivalent to the ratio of days worked outside of the State versus the total number of Delaware sourced employment working days.
Employees can adjust their DE State withholdings by completing the Online W4 form . Employees residing and working in the State of Maryland or Pennsylvania can use the same form to adjust those State’s tax withholdings.
Note: The University cannot give tax advice to individuals. Every Employee’s income tax situation is different and unique. Please consult with your tax advisor before making any changes to your federal and/ or state income tax withholdings.
Resources
Email your questions to pr-staff@udel.edu or call 302-831-2171.