UD Workforce

The Payroll Office has launched UD WorkForce, the University of Delaware’s new time and attendance system. The system will significantly improve the user experience and will play an important part of the workday for all employees.

For historical reference, we have provided a link to the

Old Time & Attendance System  (UD Time –requires VPN if not on campus)

Note: For the pay period 08/23/20-09/05/20, Managers and Timekeepers should use UDTime to review and approve hours.

 

Contact us via email at UDWorkForce@udel.edu

 

Zoom Video Open Forums

Several open forum meetings have been scheduled to provide assistance for any questions individuals may have following the system launch.  You may join at any time during the Zoom session and a member from the UD WorkForce team will be available to answer questions. Please enter your full email address and associated password when logging into the secure zoom link.

  • Friday, Sept. 18 — 1-3 p.m.
  • Monday, Sept. 21 — 10 a.m.-Noon

secure link for zoom sessions

WHO?


As a UD employee, no matter what your role, whether it be a business officer, HR manager, reporter, supervisor, timekeeper, faculty member, benefited employee, union employee, student or misc. wage employee, UD WorkForce will play an important part of your work day.

Explore your role and what you can expect in the new system.

  • Manage your Time Off Requests (TORs) within UD WorkForce. The Request for Leave Webform will no longer be available as of Aug. 20, 2020.
  • Gain visibility to your Leave Balances on the UD WorkForce Home Screen and within your Timesheet. The Time Off Balance View will no longer show balances, but will remain available to view historical leave requests.
  • Ability to enter time via your Timesheet or WebClock (whichever applies).
  • Hourly and AFSCME employees will now have the ability to enter comments on their timesheets.
  • Ability to enter time on a timesheet.
  • Ability to approve timesheets.
  • Ability to amend time on a timesheet.
  • Manager 1 Role (as defined within the HR Supervisor Table) has the ability to:
    • View a quick reference list of Time-Off Requests (TORs) pending their approval on the UD WorkForce Home Screen.
    • Enter Time Off Requests (TORs) on behalf of an employee.
    • Approve Time Off Requests (TORs) for employees. 
  • Quick reference to Exceptions on any of your employee's timesheets on the UD WorkForce Home Screen.
  • Ability to approve Time-Off Requests (TORs) via email.
  • Ability to send a mass email message to all users you have access to (users are not able to reply).
  • Enhanced reporting capabilities.
  • Ability to assign/delegate your authority to another user in your absence or for any other business purpose.
  • Ability to enter time on a timesheet.
  • Ability to approve timesheets.
  • Ability to amend time on a timesheet.
  • Timekeeper 1 Role (as defined within the HR Supervisor Table) has the ability to:
    • View a quick reference list of Time-Off Requests (TORs) pending their approval on the UD WorkForce Home Screen.
    • Enter Time Off Requests (TORs) on behalf of an employee.
    • Approve Time Off Requests (TORs) for employees. 
  • Quick reference to Exceptions on any of your employee's timesheets on the UD WorkForce Home Screen.
  • Ability to send a mass email message to all users you have access to (users are not able to reply).
  • Enhanced reporting capabilities.
  • Ability to assign/delegate your authority to another user in your absence or for any other business purpose.
  • NEW Role – You Asked, We Listened!
  • Ability to enter time on a timesheet on behalf of an employee.
  • Ability to approve timesheets.
  • Ability to amend time on a timesheet.
  • Reporting capabilities.
  • Ability to assign/delegate your authority to another user in your absence or for any other business purpose.
  • NEW Role – You Asked, We Listened!
  • Ability to enter time on a timesheet.
  • Ability to approve timesheets.
  • Ability to amend time on a timesheet.
  • Ability to enter a Time Off Request (TOR) on behalf of an employee.
  • Ability to approve a Time Off Request (TOR).
  • Reporting capabilities.
  • Ability to assign/delegate your authority to another user in your absence or for any other business purpose.
  • NEW Role – You Asked, We Listened!
  • Role and Access defined within the HR Supervisor Table.
  • Ability to view time on a timesheet. 
  • Reporting capabilities.
  • Ability to assign/delegate your authority to another user in your absence or for any other business purpose.

WHAT?

NEW!

  • Cloud-based platform
  • Convenient dashboard
  • Timesheet layout
  • Simplified process for time-off  requests (TORs)
  • TOR approval via email
  • Easy access to submitted TORs  
  • Easy access to leave balances  
  • Enhanced reporting capabilities
  • Ability to delegate
WorkForce Home Page

WHY?

  • Improves operational efficiency by reducing time spent on administrative tasks
  • Provides more accurate financial and time/attendance reporting
  • Offers a modern, seamless user experience across devices
  • Empowers managers with streamlined workflow and quick, easy access to attendance

HOW?

The Payroll Office has been working with a Focus Group representative of Colleges and Departments campus wide, see below for more details.  Since September 2019 we have solicited valuable input throughout the various phases of the project. We continue to work with the Focus Group to ensure a smooth transition from UD Time to UD WorkForce. 

WorkForce Timeline

Upcoming Meetings

To be announced

Thank you for joining our FORCE!