UD Workforce

UD WorkForce–time and attendance system

The system is used to collect hours for hourly employees (AFSCME, Students and Misc wage), record Benefited Non-exempt employees’ overtime and track/maintain Sick and Vacation balances for all benefited employees.

For historical reference, we have provided a link to the

Old Time & Attendance System (UD Time–requires VPN)

Overtime for Non-Exempt Staff

Beginning on March 1, 2022, UD WorkForce System will be the required method to track time for benefited non-exempt employees (with the exception of the UD Police Department). Managers and timekeepers will be required to review and approve timesheets for this population every pay period. Payment of regular and supplemental earnings remain unchanged; only overtime will be extracted for payment from UD WorkForce. Payment via S-Contract form for overtime will be discontinued. For additional details refer to our series of Timesheet Training Job Aids by Role.

UD WorkForce recent updates and enhancements

  • NEW Updated - COVID Leave Policy extension to 6/30/2022
  • NEW Updated - State of Emergency and State of Emergency Overtime calculation
  • NEW Added – Trigger email to Manager when pending Time Off Request is more than 2 weeks
  • NEW Added – Casual Wage Bus Driver Grace Period
  • Added – new COVID Leave Bank
  • Added–link to review Time Off Requests to Submissions/Approval/Cancellations emails
  • Added–link to review timesheet to approval reminder emails
  • Updated–year end clear per COVID Policy for Eligible Staff and Faculty
  • Updated–accrual limit per Amended CBA for AFSCME Union Employees
  • Added–assignment description to approval screen
  • Added–new report to manager reports "Total Hours with Funding information"
  • Added–Time Off Request notifications are sent to individuals with delegated Manager & Timekeeper 1 assignment groups
  • Added–Allow Non-exempt, non union Staff to edit their schedule on the timesheet
  • Added–Allow Manager and Timekeepers to update funding on Holiday Time slices

WHO?


As a UD employee, no matter what your role, whether it be a business officer, HR manager, reporter, supervisor, timekeeper, faculty member, benefited employee, union employee, student or misc. wage employee, UD WorkForce will play an important part of your work day.

Explore your role and what you can expect in the new system.

  • Manage your Time Off Requests (TORs) within UD WorkForce. The Request for Leave Webform will no longer be available as of Aug. 20, 2020.
  • Gain visibility to your Leave Balances on the UD WorkForce Home Screen and within your Timesheet. The Time Off Balance View will no longer show balances, but will remain available to view historical leave requests.
  • Ability to enter time via your Timesheet or WebClock (whichever applies).
  • Hourly and AFSCME employees will now have the ability to enter comments on their timesheets.
  • Ability to enter time on a timesheet.
  • Ability to approve timesheets.
  • Ability to amend time on a timesheet.
  • Manager 1 Role (as defined within the HR Supervisor Table) has the ability to:
    • View a quick reference list of Time-Off Requests (TORs) pending their approval on the UD WorkForce Home Screen.
    • Enter Time Off Requests (TORs) on behalf of an employee.
    • Approve Time Off Requests (TORs) for employees. 
  • Quick reference to Exceptions on any of your employee's timesheets on the UD WorkForce Home Screen.
  • Ability to approve Time-Off Requests (TORs) via email.
  • Ability to send a mass email message to all users you have access to (users are not able to reply).
  • Enhanced reporting capabilities.
  • Ability to assign/delegate your authority to another user in your absence or for any other business purpose.
  • Ability to enter time on a timesheet.
  • Ability to approve timesheets.
  • Ability to amend time on a timesheet.
  • Timekeeper 1 Role (as defined within the HR Supervisor Table) has the ability to:
    • View a quick reference list of Time-Off Requests (TORs) pending their approval on the UD WorkForce Home Screen.
    • Enter Time Off Requests (TORs) on behalf of an employee.
    • Approve Time Off Requests (TORs) for employees. 
  • Quick reference to Exceptions on any of your employee's timesheets on the UD WorkForce Home Screen.
  • Ability to send a mass email message to all users you have access to (users are not able to reply).
  • Enhanced reporting capabilities.
  • Ability to assign/delegate your authority to another user in your absence or for any other business purpose.
  • NEW Role – You Asked, We Listened!
  • Ability to enter time on a timesheet on behalf of an employee.
  • Ability to approve timesheets.
  • Ability to amend time on a timesheet.
  • Reporting capabilities.
  • Ability to assign/delegate your authority to another user in your absence or for any other business purpose.
  • NEW Role – You Asked, We Listened!
  • Ability to enter time on a timesheet.
  • Ability to approve timesheets.
  • Ability to amend time on a timesheet.
  • Ability to enter a Time Off Request (TOR) on behalf of an employee.
  • Ability to approve a Time Off Request (TOR).
  • Reporting capabilities.
  • Ability to assign/delegate your authority to another user in your absence or for any other business purpose.
  • NEW Role – You Asked, We Listened!
  • Role and Access defined within the HR Supervisor Table.
  • Ability to view time on a timesheet. 
  • Reporting capabilities.
  • Ability to assign/delegate your authority to another user in your absence or for any other business purpose.

WHAT?

NEW!

  • Cloud-based platform
  • Convenient dashboard
  • Timesheet layout
  • Simplified process for time-off  requests (TORs)
  • TOR approval via email
  • Easy access to submitted TORs  
  • Easy access to leave balances  
  • Enhanced reporting capabilities
  • Ability to delegate

WHY?

  • Improves operational efficiency by reducing time spent on administrative tasks
  • Provides more accurate financial and time/attendance reporting
  • Offers a modern, seamless user experience across devices
  • Empowers managers with streamlined workflow and quick, easy access to attendance

HOW?

The Payroll Office has been working with a Focus Group representative of Colleges and Departments campus wide, see below for more details.  Since September 2019 we have solicited valuable input throughout the various phases of the project. We continue to work with the Focus Group to ensure a smooth transition from UD Time to UD WorkForce. 

Stakeholder Meeting Information

Focus Group Kick-off Meeting – June 2, 2021

Focus Group Meeting – July 20, 2021

Focus Group Meeting –  September 14, 2021

Focus Group Meeting –  February 1, 2022

Thank you for joining our FORCE!