University of Delaware graduates

Steps to Graduation

Due to COVID-19, the submissions of theses and dissertations is done remotely. Please contact Mary Martin at marym@udel.edu for details on the submission process.

 

Step 1:

Start Preparing

Acquire and use the UD Thesis / Dissertation Styles to set up the format for your paper. Refer to the UD Thesis / Dissertation Manual for formatting requirements for your document, including examples of proper signature pages.

 

Step 2:

The Application

Graduate degrees are awarded at the end of fall, winter, spring and summer sessions. You must file your Application for Advanced Degree with the Graduate College to start the process.

 

Step 3:

Deadlines

There are deadlines that apply to doctoral candidacy admission, dissertation and thesis submission and advanced degree application submission. Check the submission deadlines at the bottom of this page.

 

Step 4:

Defend

Defend dissertation / education leadership portfolio (thesis if required). Doctoral students: Acquire signatures of the committee members on the Certification of Doctoral Defense form.

 

Step 5:

The Signatures

Acquire the signatures on the first approval page, except the vice provost for graduate and professional education and dean of the Graduate College (three originals required on 25% cotton bond paper), when submitting the first approval page to the dean’s office for signature.

NOTE: Students in Arts and Sciences are to send the dissertation or thesis as a pdf to grad-docs@art-sci.udel.edu and then take all signature pages to the dean’s office located at 4 Kent Way.

The Graduate College arranges for the vice provost for graduate and professional education and dean of the Graduate College to sign the approval page.

*NOTE: Use the following on the first page where the chair of the department and the Dean of the college are listed:
Louis F. Rossi, Ph.D.
Vice Provost for Graduate and Professional Education and Dean of the Graduate College

 

Step 6:

Thesis / Dissertation / Education Leadership Portfolio

Prepare a PDF version of your thesis/dissertation/education leadership portfolio. Inquire in your program whether or not a bound paper copy is required to be submitted to the department.

 

TO CONVERT TO PDF:

If written in Microsoft Word, click here.

If written in Tex or LaTex or on a Macintosh, assistance is available at the IT Help Center in Smith Hall or by calling 302-831-6000, ext. 6000.

Click here > for help with embedding fonts in a Microsoft Word PDF.

 

Step 7:

Finishing Up

Arrange an appointment with the Graduate College to submit the required documents. Refer to the “Submission Process” below for details on setting up the appointment and what to bring.

 

What to Bring

Contact the Graduate College on or before the published submission deadline to set an appointment to submit the required documents for your master’s thesis, dissertation or education leadership portfolio. Send email to Mary Martin to request an appointment for doctoral papers and to Eileen Burget for master’s papers.

At the appointment, bring three originals of the following documents printed on 25% cotton bond paper:

1) Title page (three originals);

2) For doctoral students, first approval page with original signatures of the chair and dean of the college (you do not need to obtain the signature of the vice provost who will sign the document at the request of the Graduate College upon the final approval of the document; (three originals)

3) For doctoral students, second approval page with original signatures of the professor(s) in charge of the dissertation and the other members of the committee (three originals);

4) For master’s students, approval page with original signatures of the professor(s) in charge of the thesis, chair of the department/program, dean of the college (you do not need to obtain the signature of the vice provost who will sign the document at the request of the Graduate College upon the final approval of the document (three originals);

5) For doctoral and master’s students abstract (three originals): This abstract (three originals on bond paper) is not limited in length and should correspond to the abstract included in your PDF document. However, at the UMI web site (see step No. 1 under “What will the student do?” below), an abstract is limited to 350 words;

6) Forms needed (only one original needed):

  • Certification of Doctoral Dissertation Defense (Ph.D. students only);
  • Reprint permission letters (if applicable);
    Note: Reprint permission letters should be included as part of appendix and submitted as part of the PDF file.
  • Third party software licenses (if applicable).

REQUIRED:
7) Complete the survey of earned doctorates (Ph.D. students only) online at https://sed-ncses.org.
(Complete “I need to register."  Once completed, an email will be sent to you with a PIN and password to access the survey.)

Graduate College Responsibilities

Upon acceptance/approval of the required documents, the Graduate College will:
1) Provide the student with the link to the UMI login page for submitting the dissertation/thesis/education leadership portfolio;

2) Determine the deadline for the student to submit the final document in a PDF format to the UMI link.

Student Responsibilities

1) After logging on to the UMI site, the student enters biographic and bibliographic data (including an abstract limited to 350 words) and completes an online agreement for publication of the document.

2) The degree candidate will upload the document as an Adobe PDF file.

3) The Graduate College reviews the document for compliance with graduate school policy and format and will either accept the document as complete or request revisions. If revisions are needed, they will be requested by email and the degree candidate will be able to resubmit the revised document electronically.

4) The degree candidate will receive an email notification when the Graduate College has released the document (expected release not to occur until official degree is conferred) and all relevant data to UMI and to the UD Library*.

*The Library catalogs dissertation/ thesis / education leadership portfolio in UDSpace provides electronic access through UMI to all University of Delaware dissertations from 1997 to the present. The electronic access is full text (every word and chart) and is available at no charge to any member of the University community.

Deadlines

Term Date Day

Fall 2021

November 15, 2021

Monday

Winter 2022

January 17, 2022

Monday

Spring 2022

April 18, 2022

Monday

Summer 2022

July 18, 2022

Monday

Term Date Day

Fall 2021

November 15, 2021

Monday

Winter 2022

January 17, 2022

Monday

Spring 2022

April 25, 2022

Monday

Summer 2022

July 18, 2022

Monday

Term Date Day

Fall 2021

September 30, 2021

Thursday

Winter 2022

October 15, 2022

Friday

Spring 2022

February 22, 2022

Tuesday

Summer 2022

May 10, 2022

Tuesday

Term Date Day

Fall 2021

September 15, 2021

Wednesday

Winter 2022

December 2, 2021

Thursday

Spring 2022

February 14, 2022

Monday

Summer 2022

May 2, 2022

Monday