DAR Resource Guide

The Alumni Relations team assists with the creation and management of online registration pages using the AlumnlQ platform. Requests can be submitted here. For those looking to submit an event as a part of Homecoming or Alumni weekend, you can do so here. Please allow five business days to create the page.

Event Support Disclaimer: If your event request involves inviting UD VIPs—such as the President, members of the Board of Trustees or elected officials—to host, speak or attend your event, please submit an Event Request and Interaction Form. Strategic Special Events (which is no longer a part of DAR) will provide guidance and specific handling instructions for these distinguished guests.

Support includes:

• customer service/online registration assistance

• integration of registrants’ contact information and attendance status with corresponding Advance records

• collecting and allocating registration fees and gifts obtained through AIQ registration (if applicable)

Colleges, departments and units are responsible for managing and marketing the event. The Alumni Relations team is happy to consider promoting events to a broader audience of alumni and donors when appropriate. The team will obtain signed DAR Data Standards and Confidentiality Agreement and schedule reports of registrants. To submit an event for promotion, fill out this form.

Note: If your event request includes inviting UD VIPs (e.g. UD President or members of the Board of Trustees) to host, speak or attend your event, please alert Strategic Special Events at special-events@udel.edu for guidance and special handling instructions for these specific contact groups.

For questions or more information, contact Alison McCluskey at amcclusk@udel.edu or 302-831-6561.

Click here to view DAR’s Personally Identifiable Data Access and Usage Standards and Confidentiality Agreement.

This link is available to UD Employees. You will be prompted to sign in and verify your credentials through CAS. This document is to be signed annually by those who access a DAR System or receive DAR Data, unless the document is updated sooner, in which case you will be notified. You can refer to the content of the agreement at any time. 

If you are in good standing with signing, you will see a message at the top of the page that says, “Our records indicate that you have already signed the latest agreement.”

If you are not a UD Employee and do not have a CAS login, please contact your DAR Development Relations Liaison for a PDF version. 

View DAR DATA STANDARDS FAQ

If you need an up-to-date list of data, you may request it through this form. If someone besides the requester needs access to the data, list these individuals in your request or reply to the email that includes the link to the data requested. Contact information and constituents' contact preferences are ever-evolving, so please request a new list each time you need one. 

DAR may not be able to provide student and faculty/staff data; check the Student Information System or with Human Resources.

You will receive your data via a secure link. Please do not forward or attach files to emails as this is not secure. You’ll need to review and sign the DAR Data Standards and Confidentiality Agreement to receive any data. 

DAR provides additional guidance when sharing fulfilled data requests. For campus partners not requesting data, please follow the advice below. 

If you’d like to use your UD email address to contact DAR constituents for I Heart UD Giving Day, GivingTuesday, or any other reason, you must include the following language: 

• You received this email because of your relationship with the University of Delaware Office of Development and Alumni Relations. If you no longer wish to receive this type of email, click here to update our records.

If you want to use your UD email address to email prospects for a visit or to invite identified prospects to a free, small event, you do not need to include an unsubscribe link. 

UD donors can make gifts in a variety of ways, which are outlined here. For donors who are interested in making large gifts, contact your DAR Development Relations liaison to discuss your unit’s giving strategy and how to promote key initiatives.

Complete the individual or organization gift transmittal form and mail it and the gift to Gift and Record Management, 83 E. Main Street, 3rd Floor, Newark, DE  19716. This assures proper accounting and that gifts will be redistributed back to the department’s designated gift code.

Per University policy, DAR authorizes all solicitations. To request this, you must submit a written request to the DAR Vice President detailing the purpose of the solicitation, who will be solicited, the timetable, who is responsible for creating and producing the solicitation and how and by whom the solicitation will be made.

UD has two giving days, one in the fall and one in the spring.

GivingTuesday

• Always held the Tuesday after Thanksgiving

• A global day of giving (UD is one of many organizations/entities soliciting donors)

• Giving challenges are possible but not prevalent

• Application opens in early September and closes in mid-October

• Project leaders/champions drive the success of their projects through direct marketing and personal outreach.

   

I Heart UD Giving Day

• UD’s annual giving day held in late April or early May

• Giving challenges are prevalent and drive donor participation

• Application opens in late January and closes in early March

• Project leaders/champions drive the success of their projects through direct marketing and personal outreach

Yes, examples include Dine & Donate events, outright business solicitations, on-campus donations events and gifts-in-kind. You can request guidance on sponsorships by filling out this form.

HenFunder is UD’s crowdfunding platform that offers year-round fundraising support, especially outside of fall/spring giving days. It works best for short-term giving campaigns (30 to 60 days) with a specific dollar goal. Project leaders/champions drive the success of their projects through direct marketing and personal outreach.

A giving form provides a direct link to one or more funds (example: Blue Hen Strong Fund). It can be used on a UD webpage, on social media, in print pieces or shared over email. These forms can be used in perpetuity or for a limited campaign. The fund(s) must have an approved purpose code before the form is created.

You can request guidance on sponsorships by filling out this form.

Yes, donors may indicate their gift is in memory or honor of another person. If you need to set up a new giving page or share obituary language, contact your DAR Development Relations liaison.

Below are branded giving buttons, matching gift images and more to help showcase giving on your site.

For all gifts, donors receive a legal tax receipt within 48 hours and an acknowledgement communication within 1-2 weeks. The type of communication depends on the gift amount, the donor's behavior and their relationship with UD. For commemorative gifts that memorialize or honor a member of the Blue Hen community, notifications are sent to appropriate loved ones or honorees monthly.

For additional information, contact the Donor Relations team. 

Every gift is centrally acknowledged by DAR, but additional acknowledgements may be sent at the college or department level for a one-time purpose or on a monthly basis. You can request ad-hoc acknowledgement data or sign up to receive monthly unit acknowledgement reports via this form.

For additional information or guidance, contact the Donor Relations team. 

Public recognition of a list of donors for a timeframe to specific funds that support your area is often referred to as an honor roll. Honor rolls can be published in a newsletter, website, annual report, donor plaque or event program within certain guidelines. You can request fresh honor roll data that ensures donors are consistently and accurately recognized across the University via this form.

For additional information or guidance, contact the Donor Relations team.

DAR helps facilitate donor/student engagement through donor events, donor/student meetings and student thank you notes or videos. We can offer guidance on donor and student privacy restrictions, share best practices for outreach and help coordinate efforts across campus. You can request support with donor/student engagement via this form.

For additional information or guidance, contact your DAR Development Relations liaison.

Physical and non-physical entities at UD, including facilities, outdoor areas, spaces, campuses, academic units, positions and assets, may be named in accordance with the University’s Naming Policy. DAR manages the naming approval process and makes recommendations to the President and the Board of Trustees for final approval. You can request support with donor naming opportunities via this form.

UD's loyal and generous donors are honored through four distinct recognition societies. To learn more, visit our Recognition Societies website.

Yes. At the close of each fiscal year, DAR works with partners across campus to obtain audited financials, impact narratives and beneficiary details for donor-restricted funds. DAR prepares and sends customized stewardship reports to donors and other fund contacts on behalf of the University for a comprehensive and consistent reporting experience and to ensure that UD is satisfying its obligation to provide annual written reports per signed gift agreements. You can request support with the annual stewardship report process via this form.

For additional information or guidance, contact the Donor Relations team. 

Gift documentation outlines the purpose of the fund and any restrictions or preferences the donor intended for fund spending. Copies of gift documentation are automatically circulated via Chart of Accounts forms from the Controller’s Office. Unit Business Administrators and College Business Officers should have access to this information; if not, you may request documentation from the Controller's Office. 

DAR can clarify donor intent, share gift documentation (as appropriate) and help guide spending plans, but ultimately it is the fund spender’s responsibility to use the funds according to the documented purpose. If you are having difficulty understanding or meeting the donor's intent or there are compliance concerns, you can request support via this form. 

For additional information or guidance, contact the Donor Relations team.

Unit Business Administrators and College Business Officers should be able to provide a comprehensive list of donor-restricted funds that support your area. If you are seeking the current list of donor-restricted funds that DAR prepares stewardship reports for each year, you can request that information via this form.

Fund balances, spending and revenue details are available in UDataGlance. Unit Business Administrators and College Business Officers should have access to these funds and be able to provide you with this information. If access is needed, contact the Controller's Office. 

If your department offers volunteer opportunities (such as speaking on panels, at events or in classes), please fill out our volunteer opportunity form so DAR can help promote them.

Before the volunteers help out, email volunteer@udel.edu to receive a thank you card and a token of appreciation (for on-campus volunteering only) to deliver to the volunteer. Faculty and staff who notify DAR and request a note and token of appreciation will be entered into a $25 Amazon gift card drawing at the end of the fall and spring semesters.

Direct them to DAR’s volunteer webpage where they can submit a volunteer interest form. They can also reach out to volunteer@udel.edu with any questions.