COVID-19 Guidelines: All UD Campus Locations
As the University of Delaware is subject to federal and state law, UD administrative policies are constantly reviewed and updated to align with community requirements. In response to the coronavirus (COVID-19) pandemic, the statutory, regulatory, and policy landscape is rapidly changing to best protect the health and safety of students, employees, and visitors to the University. As such, new policies have been developed and existing policies have been modified or suspended.
As knowledge of COVID-19 and related guidance from state and public health authorities continues to evolve, this guidance may change at any time as conditions and/or circumstances warrant.
All UD students and employees are expected to comply with the UD COVID-19 Campus Guidelines. Failure to do so may result in corrective action (see “Compliance” section below).
The safety and wellbeing of the UD community shall remain paramount.
UD will continue to cultivate an environment where the academic mission of the University, which revolves around learning, scholarly activities, and public engagement, will thrive and strengthen our position as a leading research institution University.
The University will continue to seek guidance and follow recommendations provided by relevant state, federal and public health authorities.
In the spirit of progress and innovation, the University will establish and implement new and improved best practices to promote a safe campus environment and enhanced culture of individual responsibility and accountability.
SUMMER AND FALL 2021: EFFECTIVE IMMEDIATELY
While most guidelines are generally applicable to all members of the UD community, you will find additional guidance that more specifically applies only to students or only to UD faculty/staff further below.
HEALTH SCREENING PROTOCOL
All members of the UD community must complete the University of Delaware daily health screening each day prior to coming to campus for any commitment, regardless of vaccination status. This pertains to all employees reporting to work, as well as to all students participating in classes, labs, meetings, meals or other activities; using University facilities such as the Little Bob or library; or engaging in any other campus activity including informal meetings. Off-campus students must complete the survey prior to leaving their residence. Students in the residence halls must complete the survey before leaving their on-campus room/apartment.
All UD students and employees will need to follow all instructions and steps provided to them based on their response to the screening. In addition, they may be asked to show a University ID and their email from that day verifying successful completion of the daily health screening questionnaire. Failure to do so will result in limited access to campus facilities.
At this time, symptoms pertaining to COVID-19 currently include one or more of the following: cough, shortness of breath or difficulty breathing, fever, chills, muscle pain, sore throat, new loss of taste or smell. This list does not include all possible symptoms, and other less common symptoms have been reported, including gastrointestinal symptoms like nausea, vomiting, or diarrhea. See CDC guidelines.
FOR THOSE WHO NEED TO TAKE EXTRA PRECAUTIONS
COVID-19 is a new disease, and information regarding risk factors is limited. Based on currently available CDC information and clinical expertise, older adults (65 or older) and people of any age who have serious underlying medical conditions are likely to be at higher risk for severe illness from COVID-19. See CDC Guidelines.
If you are someone who needs to take extra precautions, you may need to consider additional protocols and/or accommodations to engage in campus activity. Requests and/or needs for further consultation on such matters should be made to the UD Office of Disability Support Services (DSS).
We remind everyone that the UD community includes many individuals who need to take extra precautions. Those who may not be considered high risk should respect and act upon necessary health and safety measures to not only protect themselves, but also their classmates, peers and colleagues.
CLOTH FACE COVERING REQUIREMENT
In accordance with the latest guidance from the Centers for Disease Control and Prevention, the University of Delaware has updated its policy on the wearing of masks on campus. The universal wearing of masks is required for all individuals, whether vaccinated or not, in common spaces inside all campus buildings, including classrooms, hallways, laboratories, residence halls, and offices with limited exceptions. Instructors who are fully vaccinated may at their discretion remove their mask while teaching if they are able to maintain at least 6 feet distancing from students. In dining areas, masks should be worn except when eating or drinking. Masks are not required inside an individual student’s residence hall room and additional guidelines for mask-wearing in residence halls can be found here. Outdoors, all individuals, both vaccinated and unvaccinated, should wear a mask OR maintain physical distancing of at least 3 feet from others.
Regardless of vaccination status, everyone should carry a mask with them at all times for use as needed to keep our community safe.
Physical distancing helps prevent the spread of COVID-19. As such, all members of the UD community are expected to comply with the following:
Stay at least 3 feet (about 1 arm’s length) from other people, including in small spaces such as restrooms, where areas/occupancy should be optimized for physical distancing.
Do not gather in groups larger than directed by state, local and UD directives.
Follow visual cues and signage such as floor decals, colored tape, or signs indicating where to stand to increase distance between individuals moving through the facility.
Furniture and seating areas in University spaces may be adjusted to accommodate physical distancing requirements. Please do not move furniture or make other adjustments to spaces without approval from an authorized University representative familiar with physical distancing requirements.
All members of the UD community are encouraged to wash their hands with soap and water for at least 20 seconds, not only after using the restroom, but as needed and periodically throughout the day. If soap and water are not readily available, use a hand sanitizer that contains at least 60% ethanol or 70% isopropanol. Cover all surfaces of your hands and rub them together until they feel dry. Avoid touching your eyes, nose, and mouth, and wash your hands before and after touching your face.
Contact tracing is essential to prevent the spread of COVID-19. All members of the UD community should answer their phones and comply with calls related to contact tracing from the state of Delaware, their home state or the University.
If you take public transportation or ride on UD shuttles, wear a face mask or face covering and avoid touching surfaces with your hands. Upon disembarking, wash your hands or use hand sanitizer with at least 60% ethanol or 70% isopropanol as soon as possible and before removing your face covering.
Specific criteria have been developed for UD students and employees conducting research. See UD Research Ramp Up Guidance.
HEALTH AND WELLBEING
UD is committed to supporting the overall wellbeing of our community. To learn about the various resources that students and employees can access to support wellbeing, please explore the lists below.
24/7 Mental Health Support and Sexual Offense Support: UD Helpline 302-831-1001
Email firstname.lastname@example.org or call 302-831-8388 to learn more about any of the programs and services offered above.
All UD employees and students are expected to comply with the UD COVID-19 guidelines. Failure to comply may result in corrective action. Employees with concerns about compliance with these guidelines should consult with Human Resources. Students with concerns about compliance with these guidelines should consult the Office of Student Conduct or the Office of the Dean of Students.
UD is a supportive campus community that advocates for each individual’s voice to be heard. Every member of the community is accountable for themselves and others. UD endorses a “see something, say something” mindset to ensure health and safety as we return to campus.
Individuals may use the UD Compliance Hotline for anonymous reporting of non-compliance with any aspects of these guidelines.
As an alternative to the UD Compliance Hotline, individuals can also send an anonymous tip using the LiveSafe App to report non-compliance with these guidelines.
ADDITIONAL GUIDELINES FOR UD STUDENTS
The University will update COVID-19 Campus Guidelines for the fall semester. For planning purposes now, however, all students need to be aware of the following vaccine and testing requirements, which will be effective August 15.
Consistent with the recommendation provided by the American College Health Association for all students planning to attend college for the fall 2021 semester, all UD students — undergraduate, graduate and professional — who will be using any UD facilities this fall are required to be fully immunized against COVID-19 before arriving to campus, and no later than August 15, 2021. This requirement is intended to increase UD community immunity and reduce the risk of infection among all members of our community. Please visit the Student Health Services website for more information and to upload proof of full vaccination. For students who cannot receive a COVID-19 vaccine for medical or religious reasons, documented exemptions will be accommodated.
International students may need to provide additional information to Student Health Services since vaccine resources and standards vary across countries. International students who have any questions, including how to access an approved vaccine after arriving, may contact email@example.com. Specific guidance and instructions for new and incoming international students will be forthcoming.
UD students with documented medical or religious-related vaccine exemptions are required to get tested weekly. Additional requirements may be necessary.
POSITIVE COVID-19 TEST RESULTS
Any student who tests positive for COVID-19 should immediately avoid contact with other individuals and self-isolate. The student should seek medical advice from Student Health Services or their personal healthcare provider.
If a student tests positive through the UD testing system, they are required to follow all instructions given to them from Student Health Services or other University officials. This includes cooperating with contact tracing and isolation requirements.
If the student lives on campus and tests positive outside of the UD testing system, they are required to report this information to Student Health Services and follow all directions of Student Health Services and Residence Life and Housing. If you have test results available from off-campus testing, please submit them to Student Health Services; log in here and click the "Enter My COVID-19 Test Results" button.
If an off-campus student receives a positive COVID-19 test from outside of the UD testing system, the student is encouraged to report this information to Student Health Services. If you have test results available from off-campus testing, please submit them to Student Health Services; log in here and click “Medical Clearances” and then click “Update” by COVID-19. This is especially important if you are living in Newark, taking classes in person, or engaging in other activities on campus. Students should not come to campus or attempt to access campus facilities until cleared by their medical provider.
Students who reside in University housing facilities must adhere to all guidelines established by Residence Life and Housing, which continue to evolve as necessary. To prioritize the health and safety of our residence hall community members, all residential students who are not vaccinated are required to meet weekly testing requirements.
Students living off campus are required to be vaccinated and complete the daily health screening protocol each day prior to arriving on campus. Off-campus students who are not vaccinated but have an approved exemption are required to complete weekly testing. As with all members of the UD community, off-campus students should always follow local, state and federal guidelines.
Student Organizations refer to any student group formed for scholastic, professional, social, or extracurricular activities. These may include but are not limited to: registered student organizations, other department- or college-recognized clubs, residence hall governments, sports teams (including varsity, club, and intramural teams), fraternities, sororities, chartered organizations, and honor societies.
All Student Organizations at the University of Delaware should comply with the guidelines in this document and other guidance provided by the office, unit, and/or program that sponsors, advises or supports that organization. Guidelines for Registered Student Organizations and Recognized Fraternities and Sororities can be found at https://sites.udel.edu/usc/. If groups have questions or concerns, they should speak with the office or program that recognizes their involvement on campus.
ADDITIONAL GUIDELINES FOR UD EMPLOYEES
Faculty and staff are required either to obtain a COVID-19 vaccination and provide proof that they have been fully immunized or continue to comply with the COVID-19 testing protocols. Employees who are vaccinated should disclose results by August 1, 2021. Please visit the Student Health Services website to upload proof of full vaccination.
Effective August 15, 2021, UD faculty and staff who are not fully vaccinated are required to get tested weekly. If you participate in UD Surveillance testing on campus, you do not need to submit results. If you participate in off campus testing, please submit your test results to UD Human Resources, so the University can adequately monitor compliance. Additional requirements may be necessary.
POSITIVE COVID-19 TEST RESULTS
Any UD employee who tests positive for COVID-19 should immediately avoid contact with other individuals and self-isolate. The employee should seek medical advice from their personal healthcare provider.
Any UD employee who is working on campus or has recently (within 72 hours) visited campus and tests positive for COVID-19, develops COVID-19 symptoms, or has been exposed to a confirmed or suspected case of COVID-19 must notify HR immediately. The employee's privacy will always be respected to the greatest extent possible. Identifying information for the affected employee will not be disclosed except as needed to protect the health of the individual and the community. Employees who test positive for COVID-19 are encouraged to participate in contact tracing conducted by the Delaware Division of Public Health to help prevent further spread of the virus.
WORKING IN INTERIOR ENVIRONMENTS
If you work in a shared work space/room, you should maintain at least 3 feet distance from co-workers. If you are not fully vaccinated, you also must wear a face mask or face covering.
In-person meetings are limited to the restrictions of local, state and federal orders, assuming individuals can still maintain 3 feet of separation for physical distancing requirements.
Departments should remove or rearrange chairs and tables or add visual cue marks in meeting rooms to support physical distancing practices among attendees.
Before and after eating, you should wash your hands thoroughly to reduce potential disease transmission.
If dining on campus, you should wear your mask or face covering until you are ready to eat and then replace it afterward. Eating establishments must meet requirements to allow at least 3 feet of distance between each customer, including lines and seating arrangements. Employees are encouraged to take food back to their office area or eat outside, as appropriate and feasible.
Employees should wipe all surfaces with disinfectant, including tables, refrigerator handles, coffee machines, etc. after use in common areas.
Campus visitors: The University of Delaware campus is open to visitors, including vendors and guests, and all are strongly encouraged to be fully vaccinated before coming to campus. Campus visitors are required to follow UD’s health protocols, which include wearing face masks, maintaining physical distance and observing daily health screening guidelines. Anyone who hosts or sponsors a guest is responsible for sharing UD policies and ensuring that they are followed.
Event attendees: For all external visitors ages 12 and older attending events hosted by the University of Delaware, the University requires that event attendees and participants provide proof of full COVID-19 vaccination or a negative PCR coronavirus test taken within 72 hours of the event. “Full vaccination” means that all guests must have received their final COVID-19 vaccine dose at least 14 days in advance of the UD event they are attending. Authentic proof of a negative COVID-19 PCR test will be accepted as long as the test was taken within the specified time frame through a medical or accredited company; please note that “at home tests” will not be accepted. Guests can present a paper copy of their vaccination card or negative test results, OR show an electronic copy of their vaccination card or negative test results on their smart phones. Adults will also need to show valid identification matching the vaccination card/test results.
In addition, all event attendees and participants — including UD students, faculty and staff — will need to complete the UD Daily Health Check and show the green check display reflecting health clearance for venue/community access.
As a reminder, face masks are required at all times while indoors except when consuming food or beverage in designated locations. Prolonged periods of mask removal are not permitted. While children under the age of 12 do not need to provide proof of vaccination or proof of a negative COVID-19 test for entry, they will be required to wear a face mask while attending any UD event.
The University will continue to re-evaluate its event attendance policy in consultation with public health guidance. For more information about UD’s health and safety guidelines, please visit www.udel.edu/coronavirus.
If you or your teams have any questions pertaining to this protocol, please contact your unit leader and/or firstname.lastname@example.org.