University of Delaware Office of the Registrar

Report

Notes

Prompts
(Enter in COGNOS window/tab)

Includes GPA. Results may be filtered to highlight a specific range.

1. PROGRAM_STATUS: Select Active in Program.
2. ACADEMIC_TERM: choose the desired Term. Then click OK button at bottom of screen.
3. Select Program(s). Then click Finish button to the right.

NOTE: If students are not enrolled in classes, they will no longer appear on this report after the 10th day of classes (Fall/Spring) or after the Academic Penalty deadline (Winter/Summer).

Students in plans outside of their primary program ARE automatically included.

Includes GPA. Results may be filtered to highlight a specific range.

1. PROGRAM_STATUS: Select Active in Program.
2. ACADEMIC_TERM: Choose the desired Term.
3. ACADEMIC CAREER : Select GRAD or UGRD. Click Reprompt.
4. (Optional) Select MAJORS and/or MINORS. Then click Finish button to the right.

NOTE: If students are not enrolled in classes, they will no longer appear on this report after the 10th day of classes (Fall/Spring) or after the Academic Penalty deadline (Winter/Summer).

Provides a Grade Distribution report by course subject and term.

1. ACADEMIC_TERM: Choose the desired Term.
2. SUBJECT: Select your Course Subject code. Click Submit to get a report of all courses, OR, to choose a specific course, click Select Catalog Number.
3. (Optional) CATALOG NUMBER: Select your Course Catalog number(s) and click Submit.

Provides a class roster of those currently enrolled by term, in a specific course and section.

After grades are posted (see Academic Calendar), this report will also list student course grades.

1. PROGRAM_STATUS: Select Active in Program.
2. ACADEMIC_TERM: Choose the desired Term.
3. SUBJECT: Select your Course Subject code or Select all. Click Reprompt.
4. CATALOG NUMBER: Select your Course Catalog number(s) or Select all. Click Finish or Reprompt to optionally choose Section numbers.
5. (Optional) SECTION: Select the desired Section(s) and click Finish.
    

Provides a list of students who are active and eligible to enroll for the term, but currently have NOT enrolled.

This report can ONLY be run during a specific time period, starting approximately one week before registration begins for a future term, through the following deadlines for the current term:

• Fall/Spring: through the 10th day of classes
• Winter / Summer: through the Academic Penalty deadline

1. ACADEMIC_TERM: Choose the desired Term.
2. PROGRAM_STATUS: Select Active in Program.
3. NO further action is required to select ALL for the following values:
   
   (Optional) ACADEMIC CAREER: Select the desired career(s).
   (Optional) ACADEMIC PROGRAM: Select the desired program(s).
   (Optional) ACADEMIC PLAN: Select the desired plan(s).
    
4. Click Finish.

NOTE: If enrollment does not occur, these students will no longer appear on this list after the 10th day of classes (Fall/Spring) or after the Academic Penalty deadline (Winter/Summer).

This report menu provides enrollment figures for the FIRST, OFFICIAL(end of drop/add period) or LAST day of the semester with breakdowns available by Gender, Time Status and Residency.

Optional prompts within these categories allow colleges/departments to request their specific student data. The prompts chosen by the user appear at the bottom of the report.

NOTE: Reports by default are created in html format. This allows you to click on the counts to receive the underlying student detail in Excel format.

1. ACADEMIC_TERM: Choose the desired Term and then click the Reprompt button at the top of the page (next to the light bulb).
2. RUN_DATE_ID: Select FIRST - First day of Classes, LAST - Last day of Classes, or TENTH - Official Enrollment=End of the Drop/Add period.
3. Click OK and you will move to the second prompt page.
   (Ignore the Select a delivery option request.)

SECOND Prompt page:

1. NO action is required to select ALL for the following values. If you don't want to make further selections, click Finish at the top of the page.
   OR.....

(Optional) CAMPUS(es): Select the desired campus.
(Optional) ACADEMIC CAREER(s): Select the desired career(s).
(Optional) ACADEMIC PROGRAM(s): Select the desired program(s).
(Optional) ACADEMIC PLAN(s): Select the desired plan(s).
(Optional) HONORS STUDENTS (ONLY): Click the Y button if you want to restrict the report to Honors students..
(Optional) INTERNATIONAL STUDENTS (ONLY): Click the Y button if you want to restrict the report to International students..
 
2. Click Finish.
3. (Optional) Retrieving Student Detail for a specific count:
   • In the .html report, click the count for which you would like detail information.
   • You will receive a report is running message and then you will be prompted to open or save the associated Excel file.
4. (Optional) To save the .html report as a .pdf file,
   • Click on the View icon in the top right bar (to the left of Add this report).
     
   • Choose View in PDF Fromat.
   • If you move your cursor over the bottom-middle of the pdf, a toolbar will appear with options to print or save the file.

Provides a list of courses by subject(s), with their Enrollment Totals and Caps, as of Start of Day when the report is run.

1. TERM: Choose the desired Academic Term and then click Finish or continue your selection.
2. (Optional) COLG(s): Select the desired college code(s) and then click Finish or continue your selection.
3. (Optional) PRIMARY DEPT(s): Select the desired department code(s) and click Finish.

Provides a list of courses by subject(s), with their Enrollment Totals and Caps, as of Start of Day when the report is run. Choose the report version including course subtotals, or the list-only version.

1. ACADEMIC_TERM: Choose the desired Term.
2. SUBJ: Select the desired course subject(s).
3. Click Finish.

May be run by Colleges or Departments prior to the 10th day of the following semester, to check for students in jeopardy of a negative Academic standing due to the change of an Incomplete grade.

1. PROGRAM_STATUS: Select Active in Program.
2. ACADEMIC_TERM: choose the desired Term.
3. PROGRAM(s): Select Program(s). Then click OK button at bottom of screen.

May be run by Colleges or Departments to identify students for outreach prior to receiving a derogatory academic standing.

1. PROGRAM_STATUS: Select Active in Program.
2. ACADEMIC_TERM: choose the desired Term.

Same report as above. Also included are semester classes and grades.

1. PROGRAM_STATUS: Select Active in Program.
2. ACADEMIC_TERM: choose the desired Term.

Lists student Cum GPA and Deficit points.

1. PROGRAM_STATUS: Select Active in Program.
2. ACADEMIC_TERM: Select the desired Term.
3. PROGRAM: Select desired program(s).

May be run by Colleges or Departments to obtain lists of all students and their plans, their Advisors, and to check for students without an Advisor.

Includes GPA. Results may be filtered to highlight a specific range.

1. PROGRAM_STATUS: Select Active in Program.
2. ACADEMIC_TERM: choose the desired Term.
3. PLAN: Select Major(s) and/or Minor(s). Then click OK button at bottom of screen.

NOTE: If students are not enrolled in classes, they will no longer appear on this report after the 10th day of classes (Fall/Spring) or after the Academic Penalty deadline (Winter/Summer).

May be run by Colleges or Departments to obtain a list of all students assigned to an Advisor for the term.

1. PROGRAM_STATUS: Select Active in Program.
2. ACADEMIC_TERM: choose the desired Term.
3. ADVISOR_PRIMARY_NAME: Select Advisor's name. Then click Finish OR...
4. (Optional) PLAN(s): Select plan(s) and click Finish.

May be run by Colleges or Departments to advise students who are enrolled in more than one Pass/Fail course for the term, in violation of UD policy.

1. PROGRAM_STATUS: Select Active in Program.
2. ACADEMIC_TERM: choose the desired Term.
3. ACADEMIC PROGRAM: Select the desired program(s)and click Finish.

Report name: Expected Grads by College Major Grad Term

1. PROGRAM_STATUS: Select Active in Program.
2. ACADEMIC_TERM: Select the Current Term. Hit OK at bottom of screen.
3. CAREER TYPE: Select UGRD and/or GRAD and hit Reprompt.
4. PROGRAM: Select desired program(s) or Select all and hit Reprompt.
5. PLAN: Select Major(s) and/or Minor(s)or Select all.
6. EXPECTED GRAD TERM: Select grad term and click Finish.

Report Name: Expected Grads by Prog Plan Exp Grad Term with courses

May be used to verify credits needed and/or requirements to be met.

1. PROGRAM_STATUS: Select Active in Program.
2. ACADEMIC_TERM: Select the Current Term. Hit OK at bottom of screen.
3. CAREER TYPE: Select UGRD and/or GRAD and hit Reprompt.
4. PROGRAM: Select desired program(s) or Select all. Click Reprompt.
5. PLAN: Select Major(s) and/or Minor(s) or Select all.
6. EXPECTED GRAD TERM: Enter grad term and click Insert. Click Finish.

Report name: Seniors by College and Major

May be used to verify the Expected Grad term information is correct.

1. PROGRAM_STATUS: Select Active in Program.
2. ACADEMIC_TERM: Select the Current Term.
3. PROGRAM: Select desired program(s) or Select All. Follow screen directions re: Finish or Reprompt.
4. (Optional) PLAN: Select Major(s) and/or Minor(s) or Select all. Click Finish.

Report name: Degrees Conferred with Plan by Program and grad term

Provides a list of students who have earned their degree in the Program and Term specified. Note that degrees are posted by the Registrar's Office a few weeks after graduation.

1. DEGREE COMPLETION_TERM(s): Select desired term(s).
2. DEGREE PROGRAM(s): Select desired program(s). Hit FINISH to run the report or REPROMPT to select plan(s).
3. PLAN DESCRIPTION(s) or CODE(s): Select Major(s) and/or Minor(s) or Select All and click Finish.

Report name: Degrees Conferred by Minor and grad term

Provides a list of students who have earned their degree with the MINOR specified. Note that degrees are posted by the Registrar's Office a few weeks after graduation.

1. DEGREE COMPLETION_TERM(s): Select desired term(s).
2. PLAN Description(s)or Code(s): Select desired Minor plans(s).
   Note: MINOR Plan Code(s) have the format: ___-MIN.
3. Click Finish.

Report name: Expected Grads by College Major Grad Term and Primary Advisor

Provides a list of students expecting to graduate by advisor.

Student information is duplicated for each advisor, so that the report can easily be sorted and distributed for review.

1. PROGRAM_STATUS: Select Active in Program.
2. ACADEMIC_TERM: Select the Current Term.
3. CAREER TYPE: Select desired career(s).
4. PROGRAM: Select desired program(s).
5. PLAN Code(s): Select Major(s) and/or Minor(s).
6. Expected Grad Term: Select desired Expected Graduation term.
7. Click Finish.