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Faculty Senate Online Course Approval Instructions

The University's course inventory consists of all courses listed in the current undergraduate/graduate catalog. Part of the Faculty Senate's yearly course approval process, the online course approval application is for proposing a new course or revising or deactivating a course. This application is also used to apply for multicultural status and FYE and DLE requirement designations. Course proposals are routed electronically through the approval process and culminate in the Challenge List, also available through this application during the Challenge Period.

The course approval cycle begins in July and course proposals are required to be approved through the college level by December. Courses not approved by the college dean by the December deadline will not appear on the Challenge List. The Challenge List is the list of all course proposals in the current cycle that have received the required approvals. The Challenge Period, which usually falls during the first two weeks of spring classes, is a 10 day period in which all university faculty can review the Challenge List and submit electronically any concern or challenge they might have in reference to a particular course. Challenges are routed electronically to the chairperson of the Undergraduate Studies Committee for courses numbered 001-499, and to the Graduate Studies Committee chairperson for courses numbered 500 and above. The respective committees are responsible for determining the validity of the challenge and overseeing it's resolution. All courses approved by the Undergraduate and Graduate Studies Committees become part of the permanent course inventory, effective the following fall. The specific dates and deadlines for the current cycle are available in the current online application.

To view UD's Course Inventory, click here.

For further assistance, please email courseinventory@udel.edu.

Instructions on how to:

How to Propose a New Course

1)  Go to the course inventory https://primus.nss.udel.edu/courseinventory/indexPreProcess.action
2)  Authenticate with your UDelNetID and password and click SUBMIT.
3)  Select Propose a New Course under Submit a Course
4)  Enter the required information and click NEXT STEP. If you want to save your work and return later, click SAVE WITHOUT SUBMITTING at the bottom of the page.
5)  Continue completing the required information and clicking NEXT STEP until you are presented with the following: Propose a New Course: Confirm Before Submitting. If the listed information is correct, click FINISH AND SUBMIT at the bottom of the page. If you'd like to save the information and submit it later, click SAVE WITHOUT SUBMITTING. If you need to correct previously typed information, click PREVIOUS PAGE to back up to the place where the mistake can be corrected. Make your correction and click NEXT STEP until you can click FINISH AND SUBMIT.
6)  Once you have clicked FINISH AND SUBMIT, you should receive confirmation that your proposal was successfully received.


How to Propose a Course Revision

1)  Go to the course inventory https://primus.nss.udel.edu/courseinventory/indexPreProcess.action
2)  You will be asked to authenticate with your UdelNetID and password. Enter them and click SUBMIT.
3)  Select Revise or Deactivate a Course under Submit a Course.
4)  Browse by department or subject area to find the course you want to revise.
5)  If you entered part of the course id in the search box or browsed by department or subject area, you should see a resulting list of courses. Click the REVISE button to the right of the course id.
6)  You are presented with the existing course detail on the left side of the page, and you can make your changes on the right side.
7)  Continue making your changes and completing the required course justification information and clicking NEXT STEP until you are presented with the current course details on the left and your proposed changes on the right. If the information is correct, scroll to the bottom of the page and click FINISH AND SUBMIT. If you need to make corrections, click PREVIOUS PAGE to return to the page where the incorrect information was entered. After corrections are completed, click NEXT PAGE until you can click FINISH AND SUBMIT. At any time you can click SAVE WITHOUT SUBMITTING and return to the proposal at another time.
8)  Once you have clicked FINISH AND SUBMIT, you should receive confirmation that your proposal was successfully received.

How to Propose a Course for Deactivation

1)  Go to the course inventory https://primus.nss.udel.edu/courseinventory/indexPreProcess.action
2  You will be asked to authenticate with your UDelNetID and password. Enter them and click SUBMIT.
3)  Select Revise or Deactivate a Course under Submit a Course.
4)  Browse by department or subject area to find the course you want to deactivate. Click the DEACTIVATE button to the right of the course id.
5)  Scroll to the end of the course detail and click SUBMIT FORM.
6)  You should receive confirmation that your proposal was successfully received.

Definitions of course detail terms:

Course ID
Course Title
Credit
Maximum repeatable credits
Grade type
Multicultural course
First Year Experience
Discovery Learning Experience
University Breadth
Replaces
Instructional format
Cross listed courses
Course catalog title
Narrative
Prerequisite
Corequisite
Restrictions
Approvals and reviews
Instructor reference

COURSE ID
Enter a course number as the subject area code and the three-digit number for the course; example ARTH402.

The course numbering scheme used at the University of Delaware is as follows:

  • 001-099  Below baccalaureate degree.
  • 100-199  Introductory-level courses.
  • 200-299  Introductory and intermediate courses, usually requiring some previous knowledge or experience in the discipline.
  • 300-399  Courses with a more concentrated focus on the subject matter in a particular discipline.
  • 400-499  Advanced courses for majors and other qualified students. See Note 3 below.
  • 500-599  Graduate-level courses for the nonspecialist. See Note 1 below.
  • 600-699  Graduate-level courses, also open to advanced undergraduates. See Notes 2 , 3 and 4 below.
  • 700-799  Graduate-level courses.
  • 800-899  Graduate-level courses.
  • 900-999  Ph.D.-level courses.
  • X66  Special problems and independent study.
  • X67  Experimental course (may be offered twice).

Note 1:  Courses numbered 500 to 599 may not be taken for graduate credit in a student's major. With the approval of the graduate student's major department, 500-level courses taken outside the student's major may be counted toward graduate degree requirements.

Note 2:  Courses numbered 600 to 699 are graduate-level courses also open to qualified advanced undergraduates with the consent of the instructor. There should be a single standard of expectation and grading for all students registered at this level.

Note 3:  In those few cases where the number of either undergraduate students or graduate students does not permit adequate offerings of both a 400-level and a 600-level course, a graduate 600-level course may be combined with a separately numbered 400-level undergraduate course in the same section. The graduate component must then be offered with a graduate standard of expectation and grading.

Note 4:  The appropriateness of 600-numbered courses for undergraduate credit is subject to review by the Committee on Undergraduate Studies.

COURSE TITLE
Enter the short title (limited to 30 characters), as it will appear in the registration booklet and on students' transcripts. Every effort should be made to make this title meaningful by avoiding long titles with many abbreviations.

CREDIT
The Maximum (Max) and Minimum (Min) information must be completed for each course. When determining the number of credit hours for a fixed credit course, you must teach at least 50 minutes class time of lecture for each 1 credit hour and at least 2 hours of laboratory for 1 credit hour for a regular semester.

Fixed
Courses offered for a certain fixed number of credits every time it is offered. All fixed credit courses must have the Max and Min completed.

Max has the same meaning for all courses, whether it is fixed credit or variable credit. Maximum credits means the maximum credits a student can take in this course (not a section) in a given semester. For most fixed credit courses, students take only one credit bearing section in a semester, in which case the Max equals the Min. In a few cases students may take more than one credit bearing section of some courses, varying topics courses for example, where the Max is greater than the Min.

Min is the minimum number of credit hours for a section of a course.

Variable
All variable credit courses must have Max and Min completed.

Max has the same meaning for all courses, whether it is fixed credit or variable credit. Maximum credits means the maximum credits a student can take in this course (not a section) in a given semester. For most courses students register for and take only one section in a semester, but sometimes students take more than one section of some courses, for example, our experimental courses, x67, and special problem or independent study courses, x66.

Min is the least number of credit hours that a student may register for in a variable credit hour course.

Courses with variable credit hours can be offered in a semester in one of two ways. When scheduling a course in a term you may choose to have a range of credit hours between the maximum and minimum. The student then registers for credits within this range. The second way is to schedule it as a fixed credit hour course, in which case a student can only register for the minimum credit in a section.

MAXIMUM REPEATABLE CREDITS
Enter the maximum number of credits for this course that will be allowed to count towards graduation.

GRADE TYPE
Indicate whether the course is to be graded as a letter grade (standard) or pass/fail only.

MULTICULTURAL COURSE
If this course is a NEW course and you would like it to be evaluated for multicultural status, or if the course is currently approved as multicultural and course changes are being proposed, select "Yes." You will be prompted to complete the required Multicultural Course Approval Supplement form. Click Here for a copy of the form. Please be aware that 3 of the 5 criteria below must be satisfied:

For the purposes of this review, culture includes but is not limited to ethnic and gender-related differences.
1.  The course content provides significant opportunity for students to gain a greater understanding of the cultural diversity of the people of the United States.
2.  The course content provides significant opportunity for students to gain a greater understanding of world cultures.
3.  The course content provides significant opportunity for students to gain a greater understanding of the behavior of people within the culture(s) under study.
4.  The course content provides significant opportunity for students to compare and contrast the culture(s) under study with their own.
5.  The course content provides significant opportunity for students to use their understanding of cultural differences to inform their own behavior and decisions to a significantly greater degree.

FIRST YEAR EXPERIENCE
If this is a NEW course or a REVISED current course and you would like it to be evaluated for the First Year Expereince requirement designation, then click the YES radio button. As you progress through the course proposal form, you will be prompted to complete the FYE justification form prior to the submission of your course. Additional information is available at http://www.udel.edu/fye/.

DISCOVERY LEARNING EXPERIENCE
If this is a NEW course or a REVISED current course and you would like it to be evaluated for the Discovery Learning Experience requirement designation, then click the YES, all sections or YES, some sections radio button. As you progress through the course proposal form, you will be prompted to complete the DLE justification form prior to the submission of your course. Additional information is available at General Education website, under DLE, "For Students" or "For Faculty".

UNIVERSITY BREADTH
If this is a NEW course or a REVISED current course and you would like it to be evaluated for the University Breadth requirement designation, then click the YES radio button. As you progress through the course proposal form, you will be prompted to complete the University Breadth justification form prior to the submission of your course.

REPLACES
If this course is proposed as a course that is replacing another course, enter the Course ID of the course being deactivated.

INSTRUCTIONAL FORMAT
Instructional format information is required for all courses. If you have two instructional formats for a course, then indicate the combination of activities that includes more than one activity. For example, if some of your sections meet as three one-hour lectures per week, and others meet with two one-hour lectures and one recitation period, use the latter by entering 2 for Lecture, and 1 for Discussion. A 50-minute period is counted as one hour for this purpose.

For courses that meet only in Winter or Summer sessions, the contact hours should be calculated as if they meet in a fall or spring semester.

For variable credit courses you must choose at least one instructional format,but you can indicate "0" for the contact hours. Actual contact hours will vary depending on how many credits for which a student enrolls.

A variety of activities are grouped under each of these activity types. The list includes:

Lecture Laboratory Discussion Independent study
Lecture Laboratory Discussion Independent study
Seminar Studio Problem session Special problem
Colloquium Seminar Private Study Reading
Field study Recitation Research
Practicum Master's Thesis
Clinical Dissertation
Co-op
Internship
Student teaching

Lecture, Discussion and Independent Study meet one hour per week per credit.

Laboratory meets two hours per week per credit.

CROSS-LISTED COURSES
For cross-listed courses, only one form should be sent forward from the primary department with all the appropriate approvals on the one form. The secondary subject area codes and numbers should be entered in the boxes provided. While the number of the secondary need not be the same as the primary, the course level must be the same as the primary. There can be no more than three secondary courses. See the Approvals and Review section below.

COURSE CATALOG TITLE
The title that will appear in the Undergraduate/Graduate Catalog is frequently the same as the short title, but should contain no abbreviations.

NARRATIVE
This is the body of the course description that appears in the catalog. The narrative should be brief and concise, using phrases or short sentences, and not exceed 45 words. Don't begin with "This course is..."

PREREQUISITES
Courses that should be taken prior to this course.

COREQUISITES
Courses that are taken along with this course.

RESTRICTIONS
Requirements other than specific courses. Included here are such statements as: "Not open to freshmen" or "Required of all senior majors."

APPROVALS AND REVIEWS
The Department Committee, Department Chair, College Committee and College Dean's approvals are required on all forms before they are forwarded to the Registrar's Office.

If the course is cross-listed, then all department chairs involved must approve the form. Again, only one form should be forwarded for cross-listed courses, initiated in the primary department.

INSTRUCTOR REFERENCE
This is generally the name of the faculty member who is proposing the new course or revision. This field is optional.


How to Finish or Delete a Course Change You've Started and Saved, But Not Submitted

1)  Go to the course inventory, (https://primus.nss.udel.edu/courseinventory/indexPreProcess.action).
2)  Authenticate with your UDelNetID and password and click SUBMIT.
3)  You are now at the Main Menu. Under the sub-title (Search course changes in Progress)
Look for Include only: and highlight "Course not submitted."
4)  Click SEARCH.
5)  You will see a list of course changes that were saved but not submitted. Next to the course id, either click RESUME to finish the proposal and submit it, or click DELETE to remove the course. If you've already submitted a version of the course, you should delete any incomplete versions in here.

How to Access Courses Awaiting Your Approval

1)  Go to the course inventory, (https://primus.nss.udel.edu/courseinventory/indexPreProcess.action).
2)  Authenticate with your UDelNetID and password and click SUBMIT.
3)  You are now at the Main Menu. Under the sub-title (Search course changes in Progress)
Look for Include only: and highlight "Course changes requiring my approval."
4)  Click SEARCH.
5)  Click on the course id for the course you want to review.
6)  Scroll to the end of the course detail and click the radio button for either Approve or Not Approve. Courses that are not approved should have an explanation entered in the comments box.
7)  Click SUBMIT and you should immediately receive a screen message that your submission was successfully received. "Approved" courses move on to the next approver in the system. "Not approved" courses return to the individual who initiated the course proposal.

How to Access Courses Returned to You for Changes to be Made

1)  Go to the Course Inventory (https://primus.nss.udel.edu/courseinventory/indexPreProcess.action),
2)  Authenticate with your UDelNetID and password and click SUBMIT.
3)  You are now at the Main Menu. Under the sub-title (Search course changes in Progress), click on any of the query fields to narrow your search or leave this area blank.
4)  At the second drop down menu (Include only:), highlight "Course changes requiring my approval."
5)  Click SEARCH.
6)  Click on the course id for the course you want to edit.
7)  Scroll to the end of the course detail and click the radio button for "Edit and Resubmit." Then click the "Submit" button directly below that.
8)  Now you may edit any information you entered on the course. Keep going through the course detail and clicking on "next step" until you get to the end and can click "submit form."
9)  You should immediately receive a message that your submission was successfully received.

How to Change Departmental Approvers
If your departmental approvers have changed, please complete the Subject Approvers form for each course rubric for which there are changes. Only department chairs or their assistants should submit requests for approver changes. Once the form is submitted, it is automatically routed to the Registrar's Office and the changes will be entered in the online application. Course proposals that have already been submitted and are waiting for an approver who is no longer responsible for approving courses will be automatically routed to the new approver when the new information is entered.

How to Submit a Course Not Yet Certified as Multicultural for Multicultural Certification

1)  Go to the course inventory (https://primus.nss.udel.edu/courseinventory/indexPreProcess.action).
2)  Authenticate with your UDelNetID and password and click SUBMIT.
3)  Click on Revise or Deactivate a Course.
4)  Search for the course you want to revise and click on the course link.
5)  On the right side of the course detail, across from the Multicultural label, click the radio button next to Yes.
6)  Proceed with any other course revisions you are proposing for this course (if you have any) and click NEXT STEP at the bottom of the page.
7)  Continue filling out the requested information and clicking NEXT STEP until you get to the end and can click SUBMIT. You should receive a confirmation that your proposal was successfully submitted.

How to Submit a Course for the First Year Experience Designation

1)  Go to the online application, (https://chico.nss.udel.edu/CourseInventory/), and in the box under Current Course Inventory, type the course ID and click the SEARCH button.
2)  Scroll to end of the course detail and click the REVISE button.
3)  Authenticate with your UDelNetID and password and click SUBMIT.
4)  On the right side of the course detail, across from the First Year Experience field, click the radio button next to Yes.
5)  Proceed with any other course revisions you are proposing for this course (if you have any) and click NEXT STEP at the bottom of the page.
6)  Continue filling out the requested information and clicking NEXT STEP until you get to the end and can click SUBMIT. You should receive a confirmation that your proposal was successfully submitted.

How to Submit a Course for the Discovery Learning Experience Designation

1)  Go to the course inventory (https://primus.nss.udel.edu/courseinventory/indexPreProcess.action),
2)  Authenticate with your UDelNetID and password and click SUBMIT
3)  Search for the course you want to revise and click on the course link.
4)  On the right side of the course detail, across from the First Year Experience field, click the radio button next to Yes.
5)  Proceed with any other course revisions you are proposing for this course (if you have any) and click NEXT STEP at the bottom of the page.
6)  Continue filling out the requested information and clicking NEXT STEP until you get to the end and can click SUBMIT. You should receive a confirmation that your proposal was successfully submitted.