STUDENT RECORDS & UDSIS
- Student Financial Services
- Accessing Student Campus Finances
- Student and authorized parent access to their student account, financial aid, 1098T through a University developed web portal
Limited access is provided to University employees if a necessary component of their role. Any requests for employee view of student accounts should be directed to Melissa Stone at mstone@udel.edu with justification of why needed.- How to file for Financial Aid
- Filing for Federal Financial Aid begins with filing the FAFSA (Free Application For Federal Student Aid) at www.fafsa.ed.gov School code 001431
More information www.udel.edu/finaid/applying.html- Third-Party/Corporate Billing
- We process invoices for outside entities that require one to submit payment on behalf of a student.
More information www.udel.edu/finaid/thirdparty.html
Contact Lucy Gonzalez x2128 or at lgonzale@udel.edu- Student Journals/Data Reporting Needs
- Transactions that initiate from the UDSIS/Student Oracle System will be reflected as an SF…journal. Journals will be batched daily. Reports can be developed to assist in providing details on what makes up the SF Journals if necessary
Please contact Adam Moore at admoore@udel.edu with any specific reporting requests.- Grad Contract Processing
- SFS will initiate credits for the approved Students on Contract each semester as processed on the Graduate Student Contractual Responsibility Form (GSCRF) webform. The SFAF form must be completed also to ensure proper allocation of funding.
Resource www.udel.edu/gradoffice/facultystaff/Power%20Point%20March%202011%20version--Mary%20rev.ppt
Most questions should be directed to the Graduate Office. If a form has been approved and credit is not reflected on the student account please direct inquiries to sfs-dept@udel.edu- Funding a student accounts with departmental funds
- Departments who would like to initiate a credit to the student account that is not covered under the Graduate Contract Funding may use the Student Account Credit Form (SACR) Webform, It can be used for UG and Graduate students and any source of funding can be used.
Questions on the completion of the form for Graduate Students should be directed to the Graduate Office. Undergraduate students questions and if a form has been approved and credit is not reflected on the student account please direct inquiries to sfs-dept@udel.edu- Student Counseling/Presentations on Financial Aid
- We have team of 8 professional advisors dedicated to servicing our students and families concerning all aspects of ways to meet/understand their educational expenses. Our role also includes being available at fairs/orientations/open houses etc.
If departments are interested in partnering with us to do presentations/table an event etc. Please contact our Services Manager, Nate Franklin at njf@udel.edu/x0520- Employee Benefits
- Employees or their dependents who are taking classes must submit the fee waiver or tuition remission (full-time dependents) to ensure proper credit to the student account Webform: BEN Educational Benefits
Questions on the eligibility and completing for the from should be directed to HR/Benefits. If a form has been approved and credit is not reflected on the student account please direct inquiries to sfs-dept@udel.edu- Student and Academic Information
- UDSIS (UD's Student Information System)
- The central repository of student information.
The University uses Oracle/PeopleSoft Campus Solutions version 9.0 for:
• Student records
• Registration/Enrollment
• Course Management
• Grading
• Academic Information
• Admissions
• Student Billing
• Financial Aid
• Collections
Login: http://www.udel.edu/udsis
UDSIS Student Records Access Request https://udapps.nss.udel.edu/webforms/embtform?wf_id=325&wf_ty=blank
UDSIS Training http://www.udel.edu/UDSISproject/info/training.html- Academic Information
- This page provides links to further information about:
- Academic Calendars
- Academic Department Information
- Academic Programs
- Academic Progress Reports (for Faculty)
- Academic Progress Reports (for Students)
- Classtime Guidelines
- Exam and Test Policies
- Final Exam Schedule
- Roster Information
- Undergraduate & Graduate Catalog
http://www.udel.edu/registrar/faculty_staff/academics.html- Advisor Notes
- Advisor Notes is a UD application that supplements the academic advising process. It records notes, i.e. communications between advisors and advisees. Information from UDSIS is displayed in Advisor Notes but Advisor Notes does NOT relay information back to UDSIS. Changes made in UDSIS will be reflected in Advisor Notes the following day.
Login: https://cas.nss.udel.edu/cas/login?service=https://primus.nss.udel.edu/AdvisorNotes/verify.jsp
Advisor Notes Help: http://www.udel.edu/registrar/advisornotes/- Classroom Information
- General Information
- This page provides links to further information about:
- Food and Beverage Policy for Academic Buildings and Lobbies
- List of Central Inventory Classrooms
- Media Services - View your classroom
- Requesting Classroom Set-up
- Types of Classrooms
- UD Capture Enabled Classroom listing
http://www.udel.edu/registrar/faculty_staff/classroominfo.html- Reserving a classroom for a special event
- This is a service of Scheduling Office in Office of the Registrar.
Classrooms can be scheduled for events other than regular credit class meetings, such as for meetings or training.
If you have any classroom scheduling questions, contact the Scheduling Office at schedoffice@gmail.com
Request Form: http://www.udel.edu/registrar/forms/specev.html- Class Listing (Registration Booklet)
- The Registration Booklet is an online resource, that includes a printable Listing of Classes in pdf format.
http://www.udel.edu/registrar/regbook.html- Information for Students
- Course Information for Students
- This page has links to many resources related to Course/Class information from the student perspective.
http://www.udel.edu/registrar/students/courseinfo.html- Other Information for Students
- This page is a robust resource for students with links to information on a wide range of academic and related topics .
http://www.udel.edu/registrar/students/- Course Inventory, Course Catalog
- Course Approval Process
- The University's course inventory consists of all courses listed in the current undergraduate/graduate catalog. Part of the Faculty Senate's yearly course approval process, the online course approval application is for proposing a new course or revising or deactivating a course. This application is also used to apply for multicultural status and FYE and DLE requirement designations. Course proposals are routed electronically through the approval process and culminate in the Challenge List, also available through this application during the Challenge Period.
Information http://www.udel.edu/registrar/coursemanagement/instructions.html
Course Inventory form https://primus.nss.udel.edu/courseinventory/indexPreProcess.action
Course Inventory https://primus.nss.udel.edu/courseinventory/browse.action?type=U
For assistance, email: courseinventory@udel.edu- Course Descriptions
- This is an online tool for viewing course description based on various search criteria.
http://primus.nss.udel.edu/CourseDesc/index.action- Course Search
- This is an online tool for search for course offered in the three most recent terms. This includes the previous term, the current term and the next term.
http://primus.nss.udel.edu/CoursesSearch/- Course Scheduling
- Course Management
- Course curricula are developed annually by the Colleges and/or the academic departments in accordance with the Bylaws of the Board of Trustees as executed by the Faculty Senate.
The University's Course Inventory consists of all courses listed in the current Undergraduate and Graduate catalog. Each semester, departments review the classes that have been offered in a prior term and determine if the same classes should be offered again and/or should details be changed or updated.
The Scheduling Office compiles and edits, if necessary, this information into the Schedule of Classes in order to create the listing of class offerings (pdf format) as well as to populate the online search application used by students to develop their semester schedules.
http://www.udel.edu/registrar/coursemng.html- Look-up Departmental Contacts for Course Scheduling
- This webpage lists two types of department contacts:
- Course Scheduling
- Final Exam Requests
http://www.udel.edu/registrar/faculty_staff/dept_contacts.html- How to Crosslist a Course
- Procedures for crosslisting a course
http://www.udel.edu/registrar/Cross%20Listed%20Courses%20Procedure.pdf- How to revise Faculty Workload in UDSIS
- These instructions show how to revise the instructor percentages for a course to reflect co-teaching, primary/secondary instructors, etc.
http://www.udel.edu/registrar/Revise-Update%20Instructor%20Workloads%20into%20UDSIS-2.pdf- Scheduling Checklist
- Use this checklist to update Schedule of Classes data in UDSIS.
http://www.udel.edu/registrar/SOC%20Checklist.pdf- Schedule of Classes (SOC) Training
- How to edit course information in UDSIS
http://www.udel.edu/registrar/Schedule%20of%20Classes%20-%20FAQ.pdf- Enrollment Numbers
- Enrollment numbers are compiled and reported by Academic Year and Term with both Opening Day and Official Census (end of Drop/Add period) numbers.
http://www.udel.edu/registrar/enrollments/index.html- Exams
- Exam and Test Policies
- The Faculty Handbook (Section 3: Conduct of Academic Programs) contains a policy devoted to Examinations and Tests.
Faculty Handbook http://www.udel.edu/provost/fachb/III-1-c-exams.html- Final Exam Schedule
- Students and faculty may log in to view their final exam schedule.
https://udapps.nss.udel.edu/finalexams/menu.action- How to Request Out-of-Class-Exams
- While required examinations, tests or quizzes may be given only during regularly scheduled class or laboratory hours associated with that course, there is one exception to this rule.
The exception is for common examinations given for MULTI-SECTION courses when these various sections have DIFFERENT scheduled meeting times.
Use the Out of Class Exam Request Form to make arrangements with the Scheduling Office.
http://www.udel.edu/registrar/forms/outofclass.html- Family Educational Rights & Privacy Act (FERPA)
- Forms for Faculty & Staff
- These are the online forms for Faculty/Staff:
- A&S Course Nomination Form for 2nd - Writing and/or Group Requirements
- Change of Grade
- College-level Approvers for Faculty Senate Course Approval Process
- Course Permit/Schedule Changes (electronic form)
- Course Permit/Schedule Changes (instructions)
- Experimental Course Description Form
- Incomplete Grade Extension
- Out of Class Exam Request Form
- Request Department Card
- Special Events Request
- Subject Area Approvers for Faculty Senate Course Approval Process
- Supplemental Grade Roster
- Title Form for NEW Experimental and Topics Courses
- UDSIS Student Records Access Request
- UDSIS Data Request
http://www.udel.edu/registrar/forms/- Grading Information and Deadlines
- This page provides links to further information about:
- Grading Deadlines
- Distribution of Grade Rosters
- Acceptable Grades for End of Term
- Restricted Use Grades
- Missing Names on Grade Rosters
- Communication Conditions
- Incomplete ("I") Grades
- Freshman Mid-term Grading
- Additional Grading Information
http://www.udel.edu/registrar/faculty_staff/gradeinfo.html- Need more information? Not sure who to contact?
- Contact Information for the Registrar's Office and related units by alphabetical topic listing
http://www.udel.edu/registrar/faculty_staff/moreinfo.html- Reports
- Standard Cognos Reports
- You must have Student Records: COGNOS Access to run these reports.
Information: http://www.udel.edu/registrar/reports/
How to request Cognos access: http://www.udel.edu/IR/UDEW/reqaccess.pdf- UDSIS DATA Request Form
- This form is available ONLY for UD Faculty and Staff to request UDSIS data in electronic format. The data is provided for internal use at the University of Delaware. Data requests are generally completed and available five to ten business days from the date of the request.
http://www.udel.edu/registrar/forms/Data-request.html- University Transfer Center (UTC)
- How to Transfer Course Work From Other Institutions to UD
The University Transfer Center is a centralized resource for undergraduates regarding transfer credit policies and services.
http://www.udel.edu/registrar/transfer/- Other
- Computer Based Testing Center (CBTC)
The University of Delaware provides an onsite location for members of the University community as well as the general public to take standardized tests offered by the Educational Testing Service (ETS). The following tests are offered regularly:
- GRE
- MCAT
- PRAXIS
- TOEFL
In addition, the following paper and pencil tests are offered periodically on campus:
- ACT
- LSAT
- PRAXIS I & II
http://www.udel.edu/registrar/cbtc.html- Faculty Information & Resources
- Faculty Handbook
- The official version of the UD Faculty Handbook is online.
http://www.udel.edu/provost/fachb/index.html- Policy Guide for Chairs and Academic Directors
- This page provides links to further information about:
- Definition of Chair and Academic Program Director
- Terms of Appointment of Chairs and Academic Program Directors
- Duties of Chairs and Academic Program Directors
- Compensation of Chairs and Academic Program Directors
- Review and Evaluation of Department Chairs and Academic Program Directors
- Evaluation of Faculty
- Contracts Processing
- Credit by Examination
- Class Size
http://www.udel.edu/provost/chr-ad/- Committee on Undergraduate Records and Certification (CURC) Guidelines
- These guidelines explain petition procedures for students in academic difficulty because of extenuating circumstances
http://www.udel.edu/provost/curc.html- Student Guide to University Policies
- In order to promote the finest educational experience possible, the University of Delaware has established high standards of conduct for its students and student organizations. Individual students and student organizations are expected to know and comply with the policies in the Code of Conduct. Students who violate, attempt to violate, or aid others in violating its provisions may face sanctions for their actions. This Student Guide explains University standards and procedures.
http://www.udel.edu/stuguide/11-12/index.html- AAUP Collective Bargaining Agreement
- Collective Bargaining Agreement between the University of Delaware and the American Association of University Professors
http://www.udel.edu/vpfa/CBA/AAUP.pdf- Named Professors
- This page provides links to the named professorships in each college and University Libraries.
http://provost.udel.edu/named-professors-by-college- Faculty Performance Appraisals
- The University supports a positive approach in assisting employees to assess their strengths and weaknesses for the purpose of maximizing their performance and furthering professional growth. Performance appraisals are an inherent part of the process by which management can accomplish these objectives.
Information: http://provost.udel.edu/content/performance-appraisals
Webform: https://udapps.nss.udel.edu/webforms/embtform?wf_id=329&wf_ty=blank- College Documents
- This page provides links to college- and department-level information in these areas:
- Bylaws
- Promotion & Tenure
- Merit Metrics
- Workload Policies
http://provost.udel.edu/college_department_and_program_documents- Forms & Templates
- This page provides links to information in these areas:
- Application for Tenure and/or Promotion Form
- Department Promotion & Tenure Document
- Faculty Evaluation and Planning Forms
- Sabbatical Leave Request
- Offer letter templates are now available on Recruitment's web page
http://provost.udel.edu/content/forms-and-templates- Faculty Senate
- The University Faculty Senate acts for the entire faculty in coordinating faculty governance at the University of Delaware and in exercising the faculty responsibility for the education and care of students. The faculty contributes significantly to the academic excellence of the university and to an environment in which all members of the campus community are free to learn and to communicate.
http://facsen.udel.edu/sites/index.aspx- Academic Program Review
- Academic Program Review (APR) is a function of the Office of the Provost in cooperation with the University Faculty Senate and is coordinated by the Associate Provost for Academic Affairs (AP-AA). It is designed to evaluate the quality, productivity, and role of each academic unit and program in the fulfillment of the University's mission and academic priorities.
http://provost.udel.edu/content/academic-program-review
