Honors Day 2008 Award Payments

• All awards are to be charged to Account 149200.

• For Recipients receiving University paychecks
  Award checks for recipients of Honors Day awards who receive University paychecks (either semi-monthly or bi-weekly) are to be requested through the HR and Payroll Systems office using the Request for Off Cycle Pay Check form. The request must clearly indicate that it is an Honors Day award. Please remember that all awards to recipients who receive University paychecks are subject to tax withholding. Please clearly indicate on the form if you are or are not "grossing up" the award. Questions (including those regarding how to "gross up" award requests to cover taxes) should be directed to the HR and Payroll Systems office on x8677 or pr-staff@udel.edu.

• For Recipients not receiving University paychecks
  Award checks for recipients of Honors Day awards who do not receive University paychecks are to be requested through the Procurement Services office using the FIN Request for Payment to Individual form. The request must clearly indicate that it is an Honors Day award. A Social Security Number and a permanent address are required for all recipients. In addition, requests for recipients who are not US Citizens must include a valid UDW-8 form and a permanent address outside the United States. Please remember that all awards to Non-US Citizens will have 30% tax withheld. Departments wishing to "gross up" their awards to cover taxes may do so by dividing the desired award amount by 0.7 and submitting their request for the resulting higher dollar amount (for example, a $500 award "grosses up" to $714.29). Please clearly indicate if you are or are not "grossing up" the award. Checks will be mailed to each recipient. Questions should be directed to Jennifer Brown (x1476 or jbrownie@udel.edu) or Joanne Price (x8524 or jprice@udel.edu) in the Procurement Services office.

Please submit your requests as early as possible. Requests must be received prior to 12:00 Noon on May 2, 2008. Please do not wait for the deadline to submit your requests. Instead, submit them as soon as you have determined who the recipients of your awards are.