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Honors Day Award Payments  
 
 

The procedures for processing Honors Day Award payments are as follows:

All awards must be charged to account 149200
 
For individuals who receive University paychecks:
Award payments for individuals who receive University paychecks, either semi-monthly or bi-weekly, are to be requested through the HR and Payroll Systems office using the Request for Off Cycle Pay Check form.
The request must clearly indicate that it is an Honors Day Award.
Please remember that all awards to individuals who receive University paychecks are subject to tax withholding.
Please clearly indicate on the Request for Off Cycle Pay Check form whether or not you are "grossing up" the award.
Questions about the Request for Off Cycle Pay Check form or about how to "gross up" award requests to cover taxes should be directed to the HR and Payroll Systems office at 831-8677 or pr-staff@udel.edu.
 
For individuals who do not receive University paychecks:
Award payments for individuals who do not receive University paychecks are to be requested through Procurement Services using the FIN Request for Payment to Individual form.
Completed ACH form for each recipient must be attached. Click here for ACH form.
The request must clearly indicate that it is an Honors Day Award.
A Social Security Number and a permanent address are required for all recipients.
Requests for recipients who are not US Citizens must include a valid UDW-8 form and a permanent address outside the United States.  Please remember that all awards to Non-US Citizens will have 30% tax withheld.
Departments wishing to "gross up" their awards to cover taxes may do so by dividing the desired award amount by 0.7 and submitting their request for the resulting higher dollar amount (for example, a $500 award "grosses up" to $714.29).  Please clearly indicate whether or not you are "grossing up" the award. U.S. Citizens and Permanent Residents are not automatically grossed up.
Questions should be directed to Joanne Price (x8524 or jprice@udel.edu) or Fran Naughton (x1461 or naughton@udel.edu) in Procurement Services.