Procurement Forms  

	Application for Payment by ACH (PDF format)
	Authorization for Reimbursement of Home High Speed Internet Access (PDF format)
	Business Expense Request (BER) - Advance
	Business Expense Request (BER) - Reimbursement
	FIN Request for Payment to Individual
	FIN Requisition/Vendor Payment Request
	Payment Authorization for Non-US Citizens (UDW-8)
	Petty Cash Reconciliation (PDF format)
	Procurement Cardholder Dispute Form (MS Word format)
	Procurement Cardholder Account Maintenance Form
	Procurement Card Sample Transaction Log (PDF format)
	Request for Taxpayer Identification (W-9)

Form Descriptions

	Application for Payment by ACH Vendors and individuals who are not employees of the University may use this form to sign up for direct deposit payments. Employees of the University may modify their direct deposit information via the Payroll & Systems Administration Office.
	Authorization for Reimbursement of Home High Speed Internet Access Use this form to secure the necessary approvals for reimbursement of high speed Internet access from home in accordance with University Policy 3-28.
	Business Expense Request (BER) - Advance Use this form to request a cash advance.  Please remember that cash advances are only issued under extraordinary circumstances. Travelers should use personal means for the majority of their travel expenses and then seek reimbursement.
	Business Expense Request (BER) - Reimbursement Use this form to request reimbursement for legitimate travel and entertainment expenses incurred by a University employee. All transactions should be listed, including items direct billed to the University. Receipts for all transactions over $10.00 must be attached to the signed copy of the form. Note: the Business Expense Request (BER) form is also used to reconcile a cash advance. Click here for a self-paced tutorial.
	FIN Request for Payment to Individual Use this form to request payment to one or more individuals for honoraria, awards, non-employee travel expenses, refunds, etc. The form can be used to pay up to twenty-five individuals for a single reason. Under no circumstances may this form be used to pay a University of Delaware employee.
	FIN Requisition/Vendor Payment Request Use this form to initiate the purchase of goods or services from sources outside the University. It can also be used to make payments to non-individuals and for any purchasing transaction that cannot be paid with a University Procurement Card. Click here for a self-paced tutorial.
	Petty Cash Reconciliation Form This form is used to support a request for replenishment of a Petty Cash fund. It should be submitted with all of the original receipts and must reference the FIN Request for Payment to Individual webform number that is associated with it. Please make sure to use the "PETTYCASH-001" vendor and include the fund custodian's name in the comments section.
	Procurement Cardholder Dispute Form Use this form to dispute Procurement Card transactions.
	Procurement Cardholder Account Maintenance Form This form is used by a SpeedChart Administrator to change information (e.g. default account code or billing address) for a Procurement Card which has already been issued.
	Procurement Card Sample Transaction Log This form can be used by Procurement Cardholders to keep track of their charges.
	Request for Taxpayer Identification (W-9) This form is required to load a vendor into the University's vendor database for payment. Note:  Please use this form, not the IRS-issued W-9.

If you have questions about any of the above forms, please contact Procurement Services at procurement@udel.edu.