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Forms
Form Description
Credit Card Services Webform This is the web form that must be completed in order to receive a UD Credit Card or Declining Balance Card.
Application for Payment by ACH
(PDF format)
Vendors and individuals who are not employees of the University may use this form to sign up for direct deposit payments. Employees of the University may modify their direct deposit information via Payroll & Records Management.
Bearer Card Log Use this form to document bearer card usage.
Cash Withdrawal Log Use this log as a template to reconcile cash withdrawals made with your Declining Balance Card.
Category Codes and Account Mapping This list contains each category code, its description, and the account code to which it is mapped. To ensure that you have the most up to date list of codes, we recommend working from this version instead of a saved copy.
Computer Maintenance Contract Form Use this form to purchase a maintenance contract from Intec.
FIN Request for Payment to Individual Use this form to request payment to one or more individuals for honoraria, awards, non-employee travel expenses, refunds, etc. The form can be used to pay up to twenty-five individuals for a single reason. This form may not be used to pay a University of Delaware employee.
FIN Requisition/Vendor Payment Request Use this form to initiate the purchase of goods or services from sources outside the University. It can also be used to make payments to non-individuals and for any purchasing transaction that cannot be paid with a UD Purchasing Card.
Fly America Act Waiver Checklist Use this form to determine qualification for a waiver of the Fly America Act restrictions.

Note: this form is maintained by the Research Office.

Mileage Log Use this form to keep track of reimburseable mileage.
Payment Authorization for Non-US Citizens (UDW-8)
(PDF format)
This form must be completed for any request for Honorarium or Payment for Services of a Non-U.S. citizen.
P-1 Form
(PDF format)
(Reasonable Cause Affidavit by Payor For Not Obtaining Payee's Identifying Number)
This form is required for non-resident aliens who will not be obtaining a social security number and are being paid for services or honoraria. Note that this form does not eliminate the withholding tax. A UD W-8 form is also required.
Petty Cash Reconciliation
(PDF format)
This form is used to support a request for replenishment of a Petty Cash fund. It should be submitted with all of the original receipts and must reference the FIN Request for Payment to Individual webform number that is associated with it. Please make sure to use the "PETTYCASH-001" vendor and include the fund custodian's name in the comments section.
Request for Taxpayer Identification (W-9)
(PDF format)
This form is required to load a vendor into the University's vendor database for payment (please use this form, not the IRS-issued W-9).

The completed, signed form should be faxed to Procurement Services at 302-831-6772 or scanned and emailed to procurement@udel.edu.