Scheduled System Maintenancenew
Procurement webforms and Payment Activity will be unavailable Friday, January 15th through Monday, January 18th due to a scheduled PeopleSoft upgrade.
Prospective Vendors
The University of Delaware Procurement Services department welcomes vendors interested in doing business with the University. We appreciate the very important role vendors play in providing goods and services to University faculty and staff in support of their academic, research, and administrative endeavors. We strive to maintain a fair and competitive procurement process and to foster a mutually beneficial relationship with vendors with whom we do business. Prospective vendors are welcome to visit the Procurement Services office to speak with a representative but are encouraged to call in advance and make an appointment. Please click the For Vendors link on the right side panel of this page to access the University's purchase order terms, insurance requirements, and Supplier Diversity Program information.
Improving Vendor Payment
For successful on-time payment, an invoice needs to include an invoice number along with the pertinent billing information. The matching of an invoice number, vendor ID, and dollar amount works to eliminate duplicate payments. If the invoice you receive does not have an invoice number, ask the vendor to reissue a corrected, complete invoice. All invoices needing payment against an established Purchase Order should be sent by the vendor directly to Accounts Payable at as instructed on the purchase order received by our vendors.
PO Requisition & Vendor Payment Request are now two separate webforms
To improve efficiency, IT and Procurement have split the Requisition/Vendor Payment Request web form into two individual forms: PO Requisition and Vendor Payment Request.
PO Amendments
Many vendors in our database received new ID numbers as part of a recent upgrade. A "DNU" indicates an old vendor number that is being phased out. You will not be able to amend a PO that has a DNU (Do Not Use) in the vendor name or address box. You can close the PO, but any other amendment type (e.g. an increase) must be done using a new requisition and the new valid vendor short name from the database.
Online W-9
Procurement, working in collaboration with IT, has created a new online W-9 to automate the safe collection of the Personally Identifiable Information (PII) necessary to pay a vendor. To purchase from a vendor who is new to the University and therefore not yet in PeopleSoft, departments should send the form link directly to the vendor. Similarly, to process any payments including refunds or reimbursements to individuals or businesses not already in PeopleSoft, departments should send the form link directly to the vendor or individual for easy and secure online data collection. The form is available on the Forms page on this website or by clicking here.
Credit Card Services Webform
The Credit Card Services Webform is a new webform used to manage all requests relating to the UD Credit Card. Use this form to gain access to Works, request a new credit card or declining balance card, update existing credit cards, cancel an existing card, or replenish declining balance cards.
Payment Activity
You can track a requisition's movement through the procurement process by using Payment Activity. Search using a Req number, PO number, or PO Amendment Webform number.
Upcoming Procurement User Group Meetings (click here for the complete list)
January 14, 2016, 3:00 - 4:30 p.m., 130 General Services Building
February 11, 2016, 9:00 - 11:00 a.m., 130 General Services Building
March 10, 2016, 1:00 - 3:00 p.m., 130 General Services Building
Efficient, Electronic Payment Method
The University of Delaware's preferred method of payment to vendors is an electronic, buyer-initiated credit card system called the Payer Direct Hub®.
Policies and Procuredures
Click here for the current list of Policies and Procedures.
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What's New
Training Videos
The Training page now contains a series of short videos about allocations, reimbursements, and other Works and credit card topics. Click here for the complete list.
Procurement Tip