UD Credit Cards Moving to Chip and Pin Technology
With the need for tighter security for credit cardholders, the U.S. banking industry has been migrating to credit card chip and pin technology. Beginning this spring, the University of Delaware will begin issuing credit cards using this technology. The new cards will have a common expiration date to make it easier for departments to manage multiple cards and cardholders.
Credit Card Services Webform
The Credit Card Services Webform is a new webform used to manage all requests relating to the UD Credit Card. Use this form to gain access to Works, request a new credit card or declining balance card, update existing credit cards, cancel an existing card, or replenish declining balance cards.
Online W-9
Procurement, in collaboration with IT, has been building and testing an online W-9 to automate the safe collection of the Personally Identifiable Information (PII) necessary to pay a vendor. To purchase from a vendor who is new to the University and therefore not yet in PeopleSoft, departments will be able to send the form link directly to the vendor for easy data collection. The online W-9 should be available for use in late January.
Expedite Payment to New Vendors by Including the W-9
When purchasing from a new vendor, please have them fill out UD's current W-9, then attach the completed form to your requisition along with the rest of the backup (invoice, quote, proposal, agreement, etc.).
Payment Activity
You can track a requisition's movement through the procurement process by using Payment Activity. Search using a Req number, PO number, or PO Amendment Webform number.
Upcoming Procurement User Group Meetings (click here for the complete list)
User Group Meetings are now posted on the LearnIT calendar. Register for future sessions by clicking here.
January 21, 2015, 1:00 - 3:00 p.m., 130 General Services Building
February 2, 2015, 2:00 - 4:00 p.m., 130 General Services Building
February 11, 2015, 3:00 - 4:30 p.m., 130 General Services Building
Apple Products Ordering Process
Apple products are ordered through the UD Bookstore.
Efficient, Electronic Payment Method
The University of Delaware's preferred method of payment to vendors is an electronic, buyer-initiated credit card system called the Payer Direct Hub®.
Email notifications for Reimbursement Requests submitted through WORKS
A system-generated email notification is sent to the payee of an approved reimbursement request one day before the payment is deposited in the bank account of the payee.
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What's New
Training Videos
The Training page now contains a series of short videos about allocations, reimbursements, and other Works and credit card topics. Click here for the complete list.
Procurement Tip