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Welcome to Procurement Services  
 
 

What's New

Expedite Payment to New Vendors by Including the W-9  
  When purchasing from a new vendor, please have them fill out UD's current W-9, then attach the completed form to your requisition along with the rest of the backup (invoice, quote, proposal, agreement, etc.). The University is required to have the W-9 on file prior to issuing payment; without it, we must place the requisition on hold until the form is received. The UD-specific form includes questions about payment methods, direct deposit, debarment status, and other information needed in order to issue payments. Therefore, please remember to use the UD W-9 and not a generic version of the form.
Change in Apple Products Ordering Process
  The process for ordering Apple products will change as of October 1st, 2013. As documented on Blue Hen Market, users will first log on to the Apple online store. After creating and submitting their shopping cart online, they will then receive their Apple proposal number/quote. Users should email these quotes to the UD Apple Campus store to the attention of Jennifer Galt (jgalt@udel.edu) who will then place the order. Any webform requisitions for Apple products received by Procurement after October 1, 2013 will be forwarded to the Apple Campus Store for ordering via this new process. If you have any questions, please contact the UD Apple Campus store at 831-3090 or Jennifer Galt at 831-2637.
Payment Activity
  You can track a requisition's movement through the procurement process by using Payment Activity. Search using a Req number, PO number, or PO Amendment Webform number.
Upcoming Procurement User Group Meetings (click here for the complete list)
User Group Meetings are now posted on the LearnIT calendar. Register for future sessions by clicking here.
  May 8, 2014, 3:00 - 4:30 p.m., 130 General Services Building
June 12, 2014, 3:00 - 4:30 p.m., 130 General Services Building
July 10, 2014, 3:00 - 4:30 p.m., 130 General Services Building
Efficient, Electronic Payment Method
  The University of Delaware is in the process of migrating its accounts payable program to an electronic, buyer-initiated credit card system called the Payer Direct Hub® owned by Bora Payment Systems. This process will eliminate the need for our vendors to call our AP department to obtain a credit card number, resulting in faster and more secure payments to them. Unlike the current manual process, payments will be deposited directly into the vendors' designated bank accounts, requiring no action on their behalf. If a vendor contacts you about this initiative, please feel comfortable confirming it as the University's preferred method of payment. Click here for more information.
 

Procurement Services employees may access the Portal.