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Welcome to Procurement Services  
 
 

What's New

Email notifications for Reimbursement Requests submitted through WORKS  
  A system-generated email notification is sent to the payee of an approved reimbursement request one day before the payment is deposited in the bank account of the payee. This notification displays the amount of the financial transaction. If you are not expecting the reimbursement or if you have had a recent change in banking account information, we ask that you notify Procurement at 831-2161. Please click here to see a sample email.
Expedite Payment to New Vendors by Including the W-9  
  When purchasing from a new vendor, please have them fill out UD's current W-9, then attach the completed form to your requisition along with the rest of the backup (invoice, quote, proposal, agreement, etc.). The University is required to have the W-9 on file prior to issuing payment; without it, we must place the requisition on hold until the form is received. The UD-specific form includes questions about payment methods, direct deposit, debarment status, and other information needed in order to issue payments. Therefore, please remember to use the most recent version of UD W-9 posted here on the Procurement website.
Change in Apple Products Ordering Process
  The process for ordering Apple products has changed. As documented on Blue Hen Market, users should begin by logging on to the Apple online store. After creating and submitting their shopping cart online, they will then receive their Apple proposal number/quote. Users should then email these quotes to the UD Apple Campus store to the attention of Jennifer Galt (jgalt@udel.edu) who will then place the order. Any webform requisitions for Apple products received by Procurement will be forwarded to the Apple Campus Store for ordering via this process. If you have any questions, please contact the UD Apple Campus store at 831-3090 or Jennifer Galt at 831-2637.
Payment Activity
  You can track a requisition's movement through the procurement process by using Payment Activity. Search using a Req number, PO number, or PO Amendment Webform number.
Upcoming Procurement User Group Meetings (click here for the complete list)
User Group Meetings are now posted on the LearnIT calendar. Register for future sessions by clicking here.
  October 9, 2014, 3:00 - 4:30 p.m., 130 General Services Building
November 13, 2014, 3:00 - 4:30 p.m., 130 General Services Building
December 11, 2014, 3:00 - 4:30 p.m., 130 General Services Building
Efficient, Electronic Payment Method
  The University of Delaware's preferred method of payment to vendors is an electronic, buyer-initiated credit card system called the Payer Direct Hub®. This process eliminates the need for the vendors to contact Procurement to obtain a credit card number for payment, resulting in a faster and more secure method of pay. Payments will be deposited directly into the vendors' designated bank accounts, requiring no action on their behalf. If a vendor contacts you about this initiative, please feel comfortable confirming it as the University's preferred method of payment. Click here for more information.
 

Procurement Services employees may access the Portal.