In Memory, Beth Kuhn, Assistant Director of Procurement Services
It is with great sadness that we announce the passing of our Assistant Director, Beth Kuhn. Beth was a vital part of
our office and a constant source of support, friendship, and above all, humor. She made us think, kept us sane, and
at critical times, reminded us to lighten up. Beth loved a good debate and would argue passionately for anything she
cared about or believed in. Whether she was discussing gardening, Downton Abbey, or the virtues of the Amazon Kindle,
no topic escaped her spirited analysis and boundless enthusiasm. She was hugely influential within the Procurement
organization, shaping not only the way we do business but the way we interact with and appreciate each other. The effect
she had on us cannot be overstated; in fact, it seems impossible to imagine our office without her. She will be missed.
Procurement, working in collaboration with IT, has created a new online W-9 to automate the safe collection of the
Personally Identifiable Information (PII) necessary to pay a vendor. To purchase from a vendor who is new to the
University and therefore not yet in PeopleSoft, departments can send the form link directly to the vendor for easy and
secure online data collection. The form is available on the Forms page on this website or by clicking
IRS 2015 Mileage Rates
Beginning on Jan. 1, 2015, the standard mileage rates for the use of a car, van, pickup, or panel truck will be:
57.5 cents per mile for business miles driven, up from 56 cents in 2014
23 cents per mile driven for medical or moving purposes, down from 23.5 cents from 2014
UD Credit Cards Moving to Chip and Pin Technology
With the need for tighter security for credit cardholders, the U.S. banking industry has been migrating to credit card chip and pin
technology. Beginning this spring, the University of Delaware will begin issuing credit cards using this technology. The new cards will
have a common expiration date to make it easier for departments to manage multiple cards and cardholders.
Credit Card Services Webform
The Credit Card Services Webform
a new webform used to manage all requests relating to the UD Credit Card. Use this form to gain access to Works, request a new credit
card or declining balance card, update existing credit cards, cancel an existing card, or replenish declining balance cards.
Expedite Payment to New Vendors by Including the W-9
When purchasing from a new vendor, please have them fill out UD's current W-9, then attach the completed form to your requisition along with the rest of the backup (invoice, quote, proposal, agreement, etc.).
You can track a requisition's movement through the procurement process by using Payment Activity. Search using a Req number, PO number, or PO Amendment Webform number.
Upcoming Procurement User Group Meetings (click here
for the complete list)
User Group Meetings are now posted on the LearnIT calendar. Register for future sessions by clicking here
March 12, 2015, 3:00 - 4:30 p.m., 130 General Services Building
April 9, 2015, 3:00 - 4:30 p.m., 130 General Services Building
May 14, 2015, 3:00 - 4:30 p.m., 130 General Services Building
Efficient, Electronic Payment Method
The University of Delaware's preferred method of payment to vendors is an electronic, buyer-initiated credit card system called the Payer Direct Hub®.
Email notifications for Reimbursement Requests submitted through WORKS
A system-generated email notification is sent to the payee of an approved reimbursement request one day before the payment is deposited in the bank account of the payee.