financeheader
Announcements
In Memory, Beth Kuhn, Assistant Director of Procurement Services
Beth Kuhn
It is with great sadness that we announce the passing of our Assistant Director, Beth Kuhn. Beth was a vital part of our office and a constant source of support, friendship, and above all, humor. She made us think, kept us sane, and at critical times, reminded us to lighten up. Beth loved a good debate and would argue passionately for anything she cared about or believed in. Whether she was discussing gardening, Downton Abbey, or the virtues of the Amazon Kindle, no topic escaped her spirited analysis and boundless enthusiasm. She was hugely influential within the Procurement organization, shaping not only the way we do business but the way we interact with and appreciate each other. The effect she had on us cannot be overstated; in fact, it seems impossible to imagine our office without her. She will be missed.
W.B. Mason to Host Office Supply Vendor Exhibit on April 2ndnew
W.B. Mason will host an office supply vendor exhibit on Thursday, April 2, 2015 from 9:30am – 1:00pm at the Trabant University Center. In attendance will be sixteen vendors representing over one hundred manufacturers. There will be product demos, free samples, and door prizes including the chance to win a Keurig Brewer and Phillies tickets. W.B. Mason is the official office supply vendor under contract with the University of Delaware.
PIN Number Mailer for UD Chip and PIN Credit Cards new
The new UD Chip and PIN credit cards have begun to arrive in Procurement and will soon be ready for collection by the credit card administrators. We recently learned that Bank of America's processor mailed PIN numbers to the individual card recipients (in error) instead of sending them directly to us. While this is not what was supposed to happen, it is not a problem. We instructed the mail room to watch for future mailings and redirect them to our office. Meanwhile, if you have already received your PIN, keep it in a safe place. If you received it but discarded it by mistake, we'll have instructions on how to recover it. Cards will be available for collection by the end of March.
Online W-9
Procurement, working in collaboration with IT, has created a new online W-9 to automate the safe collection of the Personally Identifiable Information (PII) necessary to pay a vendor. To purchase from a vendor who is new to the University and therefore not yet in PeopleSoft, departments can send the form link directly to the vendor for easy and secure online data collection. The form is available on the Forms page on this website or by clicking here.
IRS 2015 Mileage Rates
Beginning on Jan. 1, 2015, the standard mileage rates for the use of a car, van, pickup, or panel truck will be:
57.5 cents per mile for business miles driven, up from 56 cents in 2014
23 cents per mile driven for medical or moving purposes, down from 23.5 cents from 2014
UD Credit Cards Moving to Chip and Pin Technology
With the need for tighter security for credit cardholders, the U.S. banking industry has been migrating to credit card chip and pin technology. Beginning this spring, the University of Delaware will begin issuing credit cards using this technology. The new cards will have a common expiration date to make it easier for departments to manage multiple cards and cardholders.
Credit Card Services Webform
The Credit Card Services Webform is a new webform used to manage all requests relating to the UD Credit Card. Use this form to gain access to Works, request a new credit card or declining balance card, update existing credit cards, cancel an existing card, or replenish declining balance cards.
Expedite Payment to New Vendors by Including the W-9
When purchasing from a new vendor, please have them fill out UD's current W-9, then attach the completed form to your requisition along with the rest of the backup (invoice, quote, proposal, agreement, etc.).
Payment Activity
You can track a requisition's movement through the procurement process by using Payment Activity. Search using a Req number, PO number, or PO Amendment Webform number.
Upcoming Procurement User Group Meetings (click here for the complete list)
April 9, 2015, 3:00 - 4:30 p.m., 130 General Services Building
May 14, 2015, 3:00 - 4:30 p.m., 130 General Services Building
June 11, 2015, 3:00 - 4:30 p.m., 130 General Services Building
Efficient, Electronic Payment Method
The University of Delaware's preferred method of payment to vendors is an electronic, buyer-initiated credit card system called the Payer Direct Hub®.
Email notifications for Reimbursement Requests submitted through WORKS
A system-generated email notification is sent to the payee of an approved reimbursement request one day before the payment is deposited in the bank account of the payee.
blue hen market
What's New
Training Videos
The Training page now contains a series of short videos about allocations, reimbursements, and other Works and credit card topics. Click here for the complete list.
Procurement Tip