Employee Systems Access List

 


 

Activate UDelNet account
(UDelNet is an employee's user name)

Top

 

Setup email with MS Exchange system, if your department uses it
(Outlook mail and calendar)

  • Employee must be active in HR System and have UDelNet ID (see above)
  • Supervisor or departmental IT person completes UD Exchange Account Request Form
  • The requestor is notified by email when the Exchange Account is ready
    • IT person in the department sets up MS Exchange on the person's PC
    • If department does not have an IT person, contact IT-Support Center (x6000)
      • A person from IT-Client Support & Services will be in touch to complete the setup on a person's PC

Top

Setup MS Exchange on mobile devices

Top

 

Request UD Financials access
(Purpose approver/viewer security that includes PS Query and UDataGlance)

  • Webform - Access Request: UD Financials-Query/UDataGlance
  • Be prepared with list of Purpose codes and whether viewer or approver
    • One option is to copy an existing employee’s access

Top

 

Request Grants Administration Access
(proposal submission and inquiry)

  • The individual should send a request for access to his/her supervisor who in turn should send their approval along with the request to the appropriate person in their college, normally this is the CFO.  The approval of the CFO should be sent to ovpr-access@udel.edu. Email should include:
    • Employee name
    • Empl ID
    • UDelNet ID
    • Department ID  (5-digit number) – can be multiple Department IDs
    • Role(s) requested
      • GM_RESEARCH_ADMIN for research administrators (proposal entry and inquiry)
      • GM_PROPOSAL_INQ for proposal inquiry only

Top

 

Request Non-Student Billing access
(billing, accounts receivable and aging reports)

  • Send email to Sondra Holbrooke Wagner (sondra@udel.edu) and include:
    • Dept Number
    • Department Name
    • Dept Address
    • Employee ID Number and Full Name
    • Employee Email
    • State they need access to non-student billing financial screens
    • Phone number they would like on the invoices

Top

 

Request UDeposit access
(record revenue when department has credit card merchant income or makes bank deposits themselves)

  • Send email to General Accounting (general-accounting@udel.edu) and include:
  • Name, Empl ID, UDelNet ID and reason for requesting access

Top

 

Request Labor Allocation Module (LAM) access
(update employee salary distributions based on temporary funding)

  • Send email to lam-system@udel.edu and include:
    • Name and user name (UDelNet ID)
    • Are you requesting update or view only access?
    • Do you currently have access to FIPRD (financials production)?
    • What tree node access do you need?
      • Generally, the tree node = Dept ID (access for one department)
      • To have access to multiple departments, those departments must fall under the same higher level tree node
      • If you do not know your tree node number, send an email to lam-system@udel.edu
    • Permission for access to LAM:
      • Comes from either your department head or designated individual for your unit and is based on the authorization procedures setup by your college or VP unit

Top

 

Request new or update existing Supervisor Code
(needed for supervisors, approvers and their alternates, including UDTime supervisors or timekeepers)

  • Webform – HR Supervisor Update

Top

 

Submit UDTime information to HR

  • Benefited employees – work hours
    • New position – use Request to Recruit webform
    • Existing position – use Position Change webform if work hours are changing
  • Supplemental, misc. wage and student employees (used when these employees have multiple jobs in different or in the same department).
    • Webform – Additional Assignments
    • UDTime Supervisors and Timekeepers – see above:  “Request new or update existing Supervisor Code”

Top

 

Request RBB secure data access
(limited to deans offices and senior administration)

  • Send email to Cathy Zinszer in the Budget Office (czinszer@udel.edu) and include:
  • Employee name, Empl ID, and UDelNet ID (user name)
  • Please note: this access is very limited; not all employees with other financial access are entitled to view this data.

Top

 

Request Cognos access for UDSIS, LAM, HR or Financial data
(robust reporting tool that uses the University data warehouse)

Top

 

Request HR web system access
(HR webviews containing employee data limited to appropriate units)

  • Webform - Access Request: HR Web system
  • Be prepared with Empl ID, Department Tree Node and justification for access

Top

 

Request new HR Liaison

Top

 

Request UD Credit Card
(type of card: procurement, travel, or both)

  • Webform - UD Credit Card Enrollment Request
  • Be prepared with Empl ID, credit limit, single purchase limit, default Speedtype and Account, procurement card administrator’s name, travel card administrator’s name and independent reviewer’s name, alternate reviewer and justification for card.

Top

 

Request Works access for a non-cardholder
(manager, auditor, or user to enter reimbursements)

Top

 

Request UDSIS access
(student and academic data)

  • Student records – UDSIS and Cognos reporting access
    • Webform - Access Request: UDSIS Student Records/Cognos Reporting
    • In Comments, list the job function, the data required and justification
    • Some security requires training before it is granted.  Contact the phone numbers listed on the webform to schedule training
  • Admissions - Send email to Jeff Rivell in Admissions (jrivell@udel.edu) and include:
    • Full name
    • Empl ID
    • Department
    • Justification
  • Financial Aid  or Student Finances – Send email to Melissa Stone in Student Financial Services (mstone@udel.edu) and include:
    • Full name
    • Empl ID
    • Department
    • Justification

Top