University of Delaware


The University of Delaware Research Office (RO) provides training to the UD research community in a variety of methods. Each year an all day training session is scheduled for Research Administrators to discuss hot topics in research administration as well as ongoing policies and procedures surrounding contracts and grants. There are many online training and review sessions provided on the Research Office website regarding compliance as well as sponsored programs training that can be viewed at your convenience. If more direct training is required, Research Office staff is available to provide one on one training as needed. The training event calendar below lists upcoming training sessions.


11/21/2014: OMB Uniform Guidance Repeat Training:
Friday, November 21, 2014, 9-12
Register for the November 21 session here.
Location: 311 Pearson

Questions: Wendy Jordan /

12/02/2014: New Faculty Orientation - Introduction to UD Research
Tuesday, December 2, 2014
Register for the December 2 session here.

Each year the Research Office hosts an orientation session designed to give those who are relatively new to UD an overview of research at the University. Faculty in attendance will have an opportunity to meet and interact with Dr. Charles G. Riordan, Deputy Provost for Research & Scholarship, Research Deans from each of the seven colleges and Research Office leaders. In addition, attendees will hear from a panel comprised of early career faculty who will share experiences in launching a successful research program- lessons learned in areas including finding mentors and collaborators, proposal writing, course development, advising students and postdocs, work-life balance, service responsibilities, etc.

Faculty who are new to the university as well as those who may just be new to research, are welcome to attend.

Date: Tuesday, December 2, 2014
Time: 3:00 pm - 5:00 pm
Place: Science, Technology and Advanced Research (STAR) Atrium
Light refreshments will be provided

Questions: Wendy Jordan /

12/04/2014: ACR for new employees
Thursday, December 4, 2014
Register for the December 4 session here.

In this session we will provide the tools necessary to navigate through the Automated Grants Project Close-Out Report (ACR). In this course we will speak about each area of the report, and will provide guidance about the information and/or documentation that is required for a successful closeout. This course is intended for all users of the ACR, not just individuals who are new to research administration involving closeouts. Join us to learn the tricks of the trade and you may find that you have some to share of your own!

Date: Thursday, December 4, 2014
Time: 9:00 am - 12:00 pm
Place: 305 ISE Lab

Questions: Susan Bledsoe /

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Animal Subjects in Research


Federal regulations require that all use of non-human vertebrate animals in research, teaching, and testing follow established guidelines and be reviewed and approved by an Institutional Animal Care and Use Committee (IACUC), which is constituted according to the Public Health Service Policy on Humane Care and Use of Laboratory Animals.

Training is required before entry is allowed into the Animal Facility. Training is held the 2nd and 4th Tuesday of every month at 10:30 a.m. Please contact the Facility Manager at to schedule a training seminar.

For more information on Animal Subjects in Research >

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Conflict of Interest


As defined in the University of Delaware's Policies and Procedures Manual, " a potential conflict of interest occurs when there is a divergence between an individual's private interests and his or her professional obligations such that an independent observer might reasonably question whether the individual's professional actions or decisions are influenced by considerations of personal gain, financial or otherwise. A potential conflict of interest depends on the situation, and not on the character or actions of the individual."

For more information on Financial Conflict of Interest >>

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Effort Certification


Effort Certification is defined as the reporting and confirmation of an employee's time spent conducting any University activity that typically is expressed as a percentage of the total institutional compensated based time — Institutional Based Salary (IBS). The University of Delaware has an online Effort Certification System.

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Export Controls


University research is subject to U.S. Export Control laws that protect national security and trade, including the International Traffic in Arms Regulations (ITAR), implemented by the U.S. Department of State, and the Export Administration Regulations (EAR), implemented by the U.S. Department of Commerce. The Office of Foreign Asset Control (OFAC), which is part of the U.S. Department of the Treasury, also is responsible for administering and enforcing economic and trade sanctions against certain nations, entities, and individuals.

For more information on Export Contols>

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Federal Cost Accounting Principles (REQUIRED for PI)

Statement of PI Responsibilities at the University of Delaware
Serving as a Principal Investigator (PI) at the University of Delaware brings significant rewards and confers concomitant responsibilities. PIs are responsible for the intellectual direction of research and scholarship and for the education and training of students. In carrying out these critical tasks, PIs are also responsible for compliance with laws and regulations that touch on all aspects of the research enterprise.

To ensure compliance with applicable rules, regulations, and contract requirements, the University of Delaware requires all PIs to receive training in the financial management of sponsored projects. Developed for PIs already at the University, the University's training program focuses on stewardship of funds, mandatory reporting requirements, and particularized training in the fundamentals of federal grant and contract accounting. PIs must complete mandatory training before the University will release project funding.

To view the Federal Cost Accounting Principles video please, CLICK HERE

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Human Subjects in Research


University policy (Research policy 6-4) and federal law require that all research involving living human subjects be reviewed and approved by an Institutional Review Board (IRB).

More on Human Subjects in Research >

Training in the protection of human subjects in research is required for all university members (i.e., faculty, students, researchers, and staff), and collaborators, who will directly interact with research participants or have access to identifiable private information. Training in human subjects protections must be completed, and the completion report obtained, prior to seeking review and approval from the IRB to conduct research. In addition, it is required that all personnel actively engaged in human subjects research maintain current training by completing the course every three years. Training is available, and must be completed, online through the Collaborative Institutional Training Initiative (CITI) Program. 

-  To complete online training, users need to register at the CITI Program site and affiliate with the University of Delaware. Several training courses are available under the UD affiliation. Training in the responsible conduct of research (RCR) DOES NOT fulfill the training requirement to perform human subjects research. Once registered in CITI Program, researchers must select the appropriate ‘learner group’ depending on the scope of the research activities they will be involved with; (1) Human Subjects Protections - Biomedical Focus- All Researchers; (2) Human Subjects Protections - Social-Behavioral-Educational Focus - All Researchers; (3) Human Subjects Protections - Annual Certification (only to be completed if yearly certification requirement applies); (4) Human Subjects Protections for IRB Members (IRB Members) ; and (5) Human Subjects Protections - Non-UD Researchers (non UD-collaborators)

  • Once a learner group is selected a list of all the required training modules will populate and need to be completed. The program is available online 24/7, users may stop at any time and return to where they left off, at their convenience and as many times as needed, until the training is finished.

  • If a researcher has completed human subjects protections training in CITI Program under a different institution affiliation in the past, he or she must log in to CITI program and add their affiliation to UD. Modules previously taken that are still current will be ‘transferred’ to the UD course and only required and non-completed modules will need to be completed.

  • To successfully complete training a minimum overall passing grade of 85% is a requisite. Once training requirement has been fulfilled, a completion report is generated.

  • A researcher may upload his/her training completion report onto his/her user profile. Doing so will link that training record to the investigator profile and automatically be linked to all his/her submissions for review.

  • Investigators submitting a research proposal for review to the IRB are responsible for ensuring all researchers to be engaged in human subjects research under his/her supervision hold valid and current training certifications. If researchers have not linked their training certification to their user profile in IRBNet certifications need to be submitted at the time of the application.

- Completion date will be recorded as the day the last required module(s) was completed and course was finished. In order to maintain current training the course must be completed before the three years expiration window. CITI Program will send an automatic reminder 90 days before the most current completed course will expire. A copy of the completion report is automatically sent to the Research Office.

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Research Integrity


A prevailing climate of intellectual honesty enhances the research process, and neither inhibits productivity nor creativity. The establishment and maintenance of such an atmosphere is a responsibility that must be accepted by all members of the University of Delaware community.

The University has an affirmative duty to prevent misconduct in its performance of research-related activities. The University also has a legal responsibility to inquire into allegations of research misconduct and to report and investigate all instances where a reasonable presumption if misconduct has been established by inquiry.

Research Misconduct
training is provided annually as part of Responsible Conduct of Research (RCR) training. Specific inquires and /or questions pertaining to research misconduct should be directed to the Associate Provost for Research & Regulatory Affairs at or (302) 831-2383.

For more information on RCR Training >>

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Responsible Conduct of Research (RCR)


Ensuring the responsible conduct of research is the responsibility of every member of the research community. At the University of Delaware faculty, students, and staff are held to the highest standards of conduct in every aspect of the University’s academic and research charge. In addition to University policies, researchers are subject to a complex set of international, federal, and state rules and regulations that set boundaries and define acceptable practices for the different scientific fields.

It is the objective of this training to inform about the basic rules that apply to the responsible conduct of research; from ethical considerations in performing research, to the appropriate ways of investigating with human subjects or animals, to the permitted used of research funding, among many others. RCR training is designed to provide the research community with a compiled reference to the guidelines and resources available at UD to responsibly conduct research.

For more information on Responsible Conduct of Research >>

Who is required to attend? Different funding agencies have distinct requirements as to who needs to complete instruction in RCR:

  • Per NSF requirement, students (undergraduate and graduate), and postdoctoral researchers receiving NSF funding to perform research are required to obtain RCR training.

  • Under NIH policy, RCR instruction is to be taken by all trainees, fellows, and scholars receiving NIH support through any NIH training, career development award (individual or institutional), research education grant, and dissertation research grant. Training should be taken at least once during each career stage and at a frequency of no less than every four years.

  • It is the responsibility of every faculty member and PI to ensure that all personnel funded in their project(s) and required to complete RCR training do so in a timely manner.

RCR training at UD is provided in two different formats to facilitate participation.

  • An in-person RCR all-day training session is offered annually by the Research Office and the Office of Graduate and Professional Education. Traditionally, the program is scheduled at the end of the winter session and includes presentations and interactive discussions on a complete portfolio of topics related to RCR and tailored to UD such as Research Compliance and Research Ethics.

    For graduate student participants, attendance will be noted as a non-credit course completion on their transcript. Pre-registration is required, a link will be provided when training becomes available.
  • Training can also be completed online through the CITI Program. As an alternative to in-person RCR instruction, training is available online 24/7 to all members of UD. To complete online training, please register at the CITI program site and affiliate with the University of Delaware. Select the Responsible Conduct of Research course from the Member Information page. You must then select the course that corresponds to your status at the University. To successfully complete training you will have to pass all required modules with a minimum passing grade of 85% overall. Once you have completed all training requirements, you will receive a completion report. A copy of the completion report is automatically sent to Research Office.

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Award Administration


This information is designed to assist departmental research administrators — professionals who work with researchers in their unit and with contract-and-grant experts in the Research Office in establishing, maintaining, and closing out research awards.

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The University has contracted with Cayuse, a hosted Web solution created specifically for and the complex federal grant proposal process. CAYUSE is a third party system-to-system application run on a web platform and available anywhere.

For more information on CAYUSE>

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Proposal Submission


There are many aspects to submitting a successful proposal at the University of Delaware.  Remember, it takes time and effort to develop a successful proposal — in fact, proposal success rates average 20–33%, depending on the field. Funding agencies reject half the proposals they receive because the applicant did not follow instructions or the proposal did not match the funding program.

For more information on Proposal Guide>

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