If you’re graduating this term
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- Make sure to complete the steps below at least 6 weeks before your expected graduation.
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If you take courses on a non-UD study abroad program or at an international university
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- Ask your non-UD program what school will issue your official transcript. Check this list to see if UD has reviewed the school recently, whether credits will transfer, and the minimum grade required.
- If the school is on the list, continue with the process below.
- If the school is not on the list submit an online Transfer Institution (TIPA) form. Within 5-10 business days, our team will review the school and email you to confirm whether it meets UD’s transfer credit requirements. Once you hear back, continue with the process below.
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Touch base with your Advisor to see
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- How your transfer courses may count toward your degree, and whether your transfer plans may conflict with UD’s Residency Requirement.
- If you are studying away from UD for a full semester or year, they’ll review how to complete a Leave of Absence request.
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If you have UD institutional financial aid
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- If you’ll be away from UD for a full semester or year, you are not eligible for institutional aid during your leave. Students can apply for Federal Aid through a consortium agreement (PDF).
- When you return, to regain eligibility for institutional scholarships & grants, you must transfer back at least 12 UD credits per semester. Before your leave, make an appointment with Student Financial Services to discuss your plans and how a Leave of Absence may impact your UD financial aid package. (sfs-advisor@udel.edu or 302-831-2126)
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If you may be using Veterans Benefits
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- When submitting your TCE form (steps outlined in the next section), copy the Asst. Dean for Veterans in the Dean of Students Office . If submitting a webform, add clammey@udel.edu as a “copy.” OR if submitting a PDF, email your approved final TCE form to vabenefits@udel.edu. Consult with vabenefits@udel.edu for guidance.
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Submit a Transfer Credit Evaluation (TCE) form
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- We strongly recommend that you submit the form before taking the course.
- If all of the courses you plan to take are in the Matrix today, submit an electronic TCE webform. This form requires CAS authentication. If you are a recently deferred student, not yet currently matriculated to UD, follow the paper process below.
- If only some (or none) of your courses are currently in the Matrix, submit a PDF version of the TCE form – see instructions below.
- PDF process instructions: Complete and save the fillable PDF TCE form. For any course(s) not in the Matrix, save a PDF of the approval email(s) you received from the department. Send an email to your Asst. Dean's Office, attaching both the completed TCE form & dept. approvals. Note that PDFs are strongly preferred to screenshots. If saving as a screenshot is your only option, use a higher level of resolution, and confirm that the information is clearly legible before sending the files to your Asst. Dean.
- Your Asst. Dean will review the form, route it to our office if they approve, or return to it to you if they have questions/concerns.
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After completing the course
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- Ask the school to send an official transcript directly to UD’s Registrar’s Office. After arriving at UD, transcripts take roughly 5-7 business days to route to the transfer credit team.
- Electronic transcripts: (sent via companies such as Parchment or the National Student Clearinghouse): must be password protected & requested directly through the school, sent to transfercredit@udel.edu.
- Paper transcripts: ask the school to send directly to:
Office of the Registrar – Transfer Credit
University Visitors Center, 210 South College Ave., Newark, DE 19716 U.S.A.
- If the school sends a paper transcript directly to you, do NOT open it. Send the transcript in the original, sealed school envelope to the address above.
- Due to high volume, the Registrar’s Office cannot confirm when your transcript arrives to our office. Please check UDSIS per the timeline noted below.
- Do not email a PDF transcript or opened paper transcript issued by the school. This would be considered unofficial, and you would need to order a new one.
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After your transcript arrives to the Registrar’s Office
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- Credits post within 2-4 weeks after we’ve received both your official transcript & an approved TCE form from your Asst. Dean.
- A Transfer Credit Fee will appear on your UD student account roughly 1-2 weeks after your credits have posted to your UD academic record. The fee is currently $75 per institution per term (2 or more schools, or 2 or more terms = multiple fees).
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To see your credits
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- Check UDSIS > Grades & Transcripts tile > Transfer Credit report.
- Due to high volume, the Registrar’s Office cannot confirm when your credits post. Please check UDSIS per the timeline outlined above.
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