Preparing your UD email before leaving campus

Using email is a daily task for faculty and staff at UD. And email doesn't stop arriving when you aren't checking it. It continues to accumulate in your Inbox every day—whether you are off campus during semester break, on vacation, attending a conference, or leaving campus permanently.

Leaving campus permanently
Leaving campus temporarily

Leaving campus permanently

If you are leaving campus permanently, make sure you take the following steps:

1. Forward your email
   You can forward all your email to a non-UD email address through the UD Network page. This proces will allow new email sent to your UD email address to reach you until your account is purged from the system.

2. Forward any stored mail you wish to retain
   If you have messages in your Inbox, Sent, or other mail folders that you wish to retain, forward those messages to your non-UD email account.

3. Check your Webmail Direct Address Book
   If you have been using Webmail Direct to store address book information, follow the directions below to export your address book entries.

   1. Open your email as you ordinarily would.
   2. From the left column, select Address Book.
   3. In the Address Book window, click Import/Export.
   4. From the drop-down menu, select the address categories you want to export and the file type required by the mail program you are moving them to.
   5. Click Export Now.

Leaving campus temporarily

• Check your email regularly
  While you are away from campus, you can use any computer with an Internet connection to log in to Webmail Direct to check your email and make sure that you are not exceeding your email disk quota: http://mail.udel.edu.

• UD's Webmail Direct email system has very generous email disk quotas. However, if your account has exceeded its email quota, none of your email will be delivered to you. You can monitor your account's email quota by logging in to Webmail Direct. Current quota usage is displayed on the top gold bar.

  For more information: How to use Webmail Direct.

• Activate the junk mail/SPAM filter
  Before leaving campus, make sure that you have turned on junk mail filtering. On the junk mail filtering page, you can also learn how to allow or block certian email senders.

• Whether you are on campus or off, it's important that you get in the habit of checking your junk mail folder to be sure that no valid email has been directed there.

• Forward your email (Optional)
  If you prefer, you can forward all your email to a non-UD email address using the UD Network page. Remember, even if your email is forwarded, you are responsible for receiving all official email sent to your UDelNet account.

• Mailing list subscriptions
  Consider temporarily unsubscribing from any mailing lists to which you belong.