Sales and Fund Solicitations by Registered Student Organizations
By definition, Sales and Solicitations includes solicitation of information, membership, admissions, charges for events, donations, and any funds derived from programs and services rendered or sale of goods.

All on-campus Sales and Solicitations by registered or chartered student organizations, fraternities, sororities and residence hall governments must be authorized by the Associate Director of the University Student Centers for Event Services, Room 103 Trabant University Center, or the Assistant Director of Residence Life for Residence Education. Guidelines for granting or refusing authorization for Sales and Solicitations are available from the Associate Director of the University Student Centers for Event Services. A student organization Sales and Solicitations form must be completed before the authorization process is finalized.

All funds derived from on-campus Sales and Solicitations must be deposited in the organization's University internal account or University-supervised checking account. After expenses are paid from either account, the remainder of funds may be used only to support the on-campus programming activities of the organization. (Exceptions are made in the case of funds received as part of a religious worship service and in the case of solicitations for non-religious, off-campus charitable organizations as defined by the Internal Revenue Service.)

Registered or chartered student organizations, as well as individual students, may not conduct Sales and Solicitations on a "door-to-door" basis in University facilities. RSOs/Greeks cannot can at football games without permission from Athletics.

In all circumstances where an RSO is collecting funds at an event on campus at least one Public Safety aide must be hired for the event. The security aide is to be stationed at the money collection site and then escort the person who makes the deposit of the collected funds.

Certain fund-raising activities are regulated by the State of Delaware. These activities include raffles, lotteries, casino nights and other games of chance. For information about these activities contact the Associate Director of the University Student Centers for Event Services. The sale of food that is not commercially prepared and packaged is prohibited by state law.

Off-campus individuals or firms are not permitted to conduct Sales and Solicitations on campus except when sponsored by a University department, registered or chartered student organization, or a residence hall government. Specific criteria for the authorization of such sales are available from the Associate Director of the University Student Centers for Event Services.

Residence hall governments must obtain authorization from the Assistant Director of Residence Life for Residence Education for Sales and Solicitations outside their residence halls. "In-house" Sales and Solicitations , those conducted by a residence hall government inside its own hall, need only be authorized by the Office of Residence Life.

Chartered fraternities and sororities must also obtain authorization from the Associate Director of the University Student Centers for Event Services for Sales and Solicitations conducted on campus outside its own houses. In-house Sales and Solicitations procedures should be determined by negotiations between the local chapter and its Alumni Housing Corporation, Regional or National Officers.

Registered or chartered student organizations or hall governments desiring to use a dining hall as the site for Sales and Solicitations must obtain authorization from both the dining hall manager and the Assistant or Associate Director of Dining Services as well as the Associate Director of the University Student Centers for Event Services and the Assistant Director of Residence Life for Residence Education.

Authorization to sell on campus does not constitute an endorsement by the University of either the product sold or the service rendered.

Failure to comply with the provisions of the Sales and Solicitations policy could result in the loss of organizational recognition and possible referral to the University Student Judicial System. Registered or chartered student organizations may not engage in off-campus fund raising activities without the permission of the Associate Director of the University Student Centers for Student Involvement. All registered or chartered student organizations must pay all debts to the University with in a reasonable period of time. If their accounts become delinquent, then University privileges and/or recognition may be removed.

Questions regarding the Sales and Solicitations procedures should be addressed to the Associate Director of the University Student Centers for Event Services. All policy interpretations will be made by the Associate Director of the University Student Centers for Student Involvement.

RSOs are not permitted to use Kickstarter, IndieGoGo, PayPal, GoFundMe, or any other intermediary or third party vendor to raise or collect funds. Individuals or companies who want to donate funds to an RSO should be referred to Development's Gift website. Any donations specified for an RSO will be deposited into the RSO's internal account.

For information regarding sales and solicitations in UD Residence Halls, click here.