How to forward an e-mail message | How to save an e-mail message | How to determine the size of an e-mail message
How to delete an e-mail message | How to use the address book | How to view a folder | How to back up e-mail messages
How to use the University's LDAP server with Outlook Express
What are the main sections of the Inbox?
The main default sections of the Inbox are labeled with red titles in the following graphic:
Folder list pane—The left-most column lists the folders on your local system (i.e., your desktop computer) and the folders on the central e-mail server (in this case, mail.udel.edu).
Message list pane—The upper-right section lists the messages in your Inbox.
Preview pane—The lower-right section lists the contents of the e-mail message you have selected to read.
How to send an e-mail message
- Click the New Mail button. The New Message composition dialog box will appear (shown below).
- In the To field, type the e-mail address of each correspondent.
- If you are sending the message to more than one correspondent, separate the addresses with a comma.
- If you choose not to configure Outlook Express to use the University's LDAP server, you must use the "fully-qualified" e-mail address: trainf@udel.edu in this example.
- In the Subject field, type a title for your message.
- Type your message in the message text area.
- Click the Send button.
How to read incoming e-mail messages
- Click the Send/Recv button.
- Click the Inbox folder in the folder list pane.
- To view the message in the preview pane, click the message in the message list pane. In the following example, the message with the Subject of "test message" was selected. The text of the message appears in the preview pane (shown below).
Note: To view an e-mail message in a separate window (i.e., not the preview pane), double-click the message in the message list pane.
How to forward an e-mail message
- Select the message (in the message list pane) you want to forward.
- Click the Forward button.
- Type the e-mail address of your correspondent in the To field.
- Type your message in the message text area.
- Click the Send button.
How to save an e-mail message
- To save a message, drag the header of a message from the Message List pane to the icon in the Folders List for the folder in which you wish to save the message.
Alternatively, you could click on the message header, press CTRL-SHIFT-V, then click the name of the folder in the Move dialog box.
- To save a message in a new folder, follow these steps:
- Click the message header.
- Press the CTRL-SHIFT-V key sequence.
- In the Move dialog box, click New Folder.
- Type the name of the new folder in the New Folder dialog box.
- Click OK.
- Click OK to close the Move dialog box.
How to determine the size of an e-mail message
To determine the size of a message, perhaps before deciding to save the message or delete it, highlight the message header, and choose Properties from the File menu.
The message size is listed on the General tab.
How to delete an e-mail message
- Select the message (in the message list pane) you want to delete.
- Click the Delete button.
How to use the address book
The address book allows you to save e-mail addresses, mail addresses, telephone numbers, etc. in a central location. You can also use the address book to create mailing lists for a group of correspondents.The following instructions explain how to open the address book and create an entry for one correspondent.
- On the main Outlook Express screen, click Addresses.
- In the Address Book dialog box (shown below), click the New button.
- From the New drop-down menu, select New Contact....
- In the Properties dialog box, type the first name and last name of your correspondent. Also type his or her full e-mail address. The following graphic is an example:
- Click Add.
- Click OK.
Note: To create a mailing list, click the New button and select New Group.... Then type a name for the group and type the e-mail addresses for all of the correspondents in this group.
How to view a folder
To view a folder, follow these steps:
- From the menu bar, click Tools.
- Click IMAP Folders. A dialog box labeled Show/Hide IMAP folders will appear.
- Confirm that the tab labeled All is in front.
- Scroll down the list of folders until you find the folder you want to view.
- Click the folder you want to view.
- Click the Show button located on the right-side of the dialog box. The folder should now have an icon next to it.
- Click OK and you should be able to see the folder listed in your folder list.
How to backup e-mail messages
Before you can back up your local e-mail and other information, you must know where these items are saved. Your e-mail file(s) can be saved in the following two locations: your local drive (the hard drive of your desktop computer) or on the remote e-mail server (mail.udel.edu).The folders listed under Local Folders contain the e-mail messages saved on your desktop computer. You must personally back up the messages in these folders. You should back up all messages you consider to be important. And you should create a regular schedule to back up the files. If your messages are critical, you may need to back them up daily.
The folders listed under "mail" or "mail.udel.edu" contain messages that are saved on the University's central e-mail server. These messages are automatically backed up by the central e-mail server.
Where to find your e-mail files
Within Outlook Express, your data (e-mail messages) are saved in folders with a .dbx extension, for example, "Drafts.dbx". You can back up your Local Folder data by copying the .dbx folders to another location on your hard drive or to replaceable media.Important Note
If you are backing up your messages to a diskette, tape, or zip disk (considered to be "replaceable media"), place the formatted media in the appropriate drive to begin the process.
To find the .dbx folders, use Windows' search function to search for them.
- Click Start.
- Select Find.
- Select Files or Folders.
- In the Find: All Files dialog box, type
.dbx
- Click Find Now. You will see a list of all your Outlook Express ".dbx" folders.
- Select the Local Folders you want to copy.
- Copy the folders to another location on your hard drive or to replaceable media.
How to use the University's LDAP server with Outlook Express
Configuring Outlook Express to use the central LDAP server
- Open Outlook Express.
- Click the Tools button.
- Click Accounts....
- You should see a screen like this one:
Note: If you have an existing UD LDAP service configured in Outlook Express, remove it by clicking its name on the Directory Service tab and clicking Remove. Then follow the directions below.
- Click Add.
- Click Directory Service.
- You should see a screen like this one:
In the Internet directory (LDAP) server field, type:
ldap.udel.edu
- Click Next.
- You should see a screen like this one:
Choose the Yes radio button to tell Outlook Express to check addresses using this directory service.
- Click Next.
- Click Finish.
- Double click the ldap.udel.edu directory service you have just created.
- Change the name of the Directory Service Account to: UD LDAP Service
- Click the Advanced tab at the top of the window.
- You should see a screen like this one:
In the Search Base field, type the following: o=udel.edu
- Click OK.
- Click Close.
Looking up addresses using the central LDAP server
- Open Outlook Express.
- Click Create.
- Click the To: button next to where you normally enter e-mail addresses.
- Click Find.
- Drop down the Look in: box and choose UD LDAP Service.
- In the Name: field, type as much information on the person you are trying to find as you know. For example, searching for "Doe" would find all users at the University of Delaware with a first or last name of "Doe". Searching for "John Doe" would return only "John Doe" matches at the University. Please note that "John Doe" and "Jonathan Doe" are different.
- Click the correct name and e-mail address and then click the To: -> button to send the recipient into the To: field of your new e-mail message.
