UD Central Mail Server
What is a Mailing List?
A mailing list is a collection of e-mail addresses. Mailing lists located
on the central system (UNIX composers) are usually accessible system
wide. (Note: most e-mail applications have some mailing/address list capability,
but access/use is limited to the individual user.) Lists are used to send
copies of an e-mail message to several people at one time and can serve
to facilitate one-way communications to a group of people or group discussions.
All student requests for a list must be
submitted by a faculty or staff member on their behalf. For student
groups please contact the appropriate office (Student Activities and
Programs, Greek Affairs, or Club Sports).
Please allow up to one week for all requests.
At the University of Delaware, faculty and staff
may request one of two types of lists:
- A Mailman list
will distribute copies of messages to all the list
members and, optionally, archive a copy of each message. It also allows
you to control who can post to the list (list moderation) and you can
close the list to only member posts to restrict spam. Mailman list software
you manage your list using a web interface. List owners need to add new
members to the list or approve requests for subscription.
A manually maintained list
simply distributes copies of messages to all list members. This type of
list or simple mail reflector is located in a special directory area on
the central UNIX systems and is open. The list owner may provide up to
5 e-mail addresses as initial members and will be required to add
additional members or delete existing members using the
UD MMML (Manually-Maintained Mailing List) Manager web application.
What is a Mail Alias?
A mail alias is either
A simple mail reflector where copies of mail sent to the alias forwards
to one or more email-ids. This is a manually maintained list.
A shared mailbox typically allows one copy of e-mail to be
delivered to a separate inbox accessed by multiple people. Shared
mailbox setups differ depending on whether all persons that need access
to the shared mailbox are on
the central Exchange mail
server or not (requires an alternate "incoming" inbox setup).
Form to request a shared mailbox (faculty and staff only)
- To delete a shared mailbox,
please e-mail firstname.lastname@example.org and provide the shared mailbox name.
- To request access changes for a shared mailbox, please e-mail
email@example.com and provide the shared mailbox name and the names and
UDelNetIDs of the people who need access added or removed. If you are
requesting to add people, please indicate if they need "Send-As" access
(ability to send mail from the shared mailbox id) in addition to "Full
Aliases (of either type) are commonly used when there is a need to create a
special id for an organization or department.
Class and Majors lists available in the PO Box System
The PO Box System was developed at the University of Delaware. It is a closed system (login required)
used to send messages to Student Class and Majors mailing lists.
Log into the PO Box system using your UDelnet ID and password.
- Help information is available
at this url: http://www.udel.edu/topics/pobox/ and inside the PO Box
clicking on the ?s.
- Membership for class and majors lists is automatically updated daily from UDSIS data.
- Majors lists are available by student classification year and
supersets exist for undergrads, grads, and students (all undergrads and grads within a major).
GCC Mailing Lists
There are several automatically updated mailing lists that we call GCC lists
are the electronic counterpart to the Graphic Communication Center's mailing label lists.
These exist for HR Liaisons, Department Chairs, Academic, and Administrative Directors. They are
updated when personnel information in the HR system is updated. The GCC
lists exist as well in the PO Box system.
Bulk Mail Tickets
If you have a need to send an occasional University related message
to a large group of people (more than 50), and you have your own list
of email addresses provided by your department or HR, then you may
request a bulk mail ticket. A bulk mail ticket allows you to
send an e-mail message in the most efficient way through the UD PO Box
system. You may not use attachments with a bulk mail ticket, however
there are two ways you may provide additional information:
- Refer to a web page link in the body of your bulk mail ticket to
provide additional information.
- Use the UD Dropbox
Service to upload (drop-off) the file to yourself. You will
receive an e-mail with a claim ID and passcode as a link to later
retrieve the file (drop-off) from the UD Dropbox Service. Copy this
link and paste it in the body of your bulk mail
ticket. The file (drop-off) is only available for 21 days from the
time the file is uploaded (dropped-off) using the UD Dropbox Service.
Last modified: September 14, 2010
Copyright © University of Delaware, 2010.