Mailing lists at UD: What is a mailing list?
A mailing list is a collection of email addresses. Mailing lists located on the central UNIX system (composers) are usually accessible system wide. (Note: most email applications have some mailing/address list capability, but access/use is limited to the individual user.) Lists are used to send copies of an email message to several people at one time and can serve to facilitate one-way communications to a group of people or group discussions.
All student requests for a list must be submitted by a faculty or staff member on their behalf. For student groups, please contact the appropriate office (Student Activities and Programs, Greek Affairs, or Club Sports).
Please allow up to one week for all requests.
At the University of Delaware, faculty and staff may request one of two types of lists:
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A Mailman list will
distribute copies of messages to all
the list members and, optionally,
archive a copy of each message. It
also allows you to control who can
post to the list (list moderation),
and you can close the list to only
member posts to restrict spam.
Mailman list software helps you
manage your list using a web
interface. List owners need to add
new members to the list or approve
requests for subscription.
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Form to request a mailman
list (faculty and staff
only)
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A manually maintained list
simply distributes copies of messages
to all list members. This type of
list or simple mail reflector is
located in a special directory area
on the central UNIX systems and is
open. The list owner may provide up
to 5 email addresses as initial
members and will be required to add
additional members or delete existing
members using the UD MMML
(Manually-Maintained Mailing List)
Manager web application.
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- Form to request a manually maintained list (faculty and staff only)
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What is a mail alias?
A mail alias is either
- A simple mail reflector
where copies of mail sent to the alias
forwards to one or more email-ids. This
is a manually maintained list.
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- Form to request a manually maintained list (faculty and staff only)
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- A shared mailbox typically
allows one copy of email to be
delivered to a separate inbox accessed
by multiple people. Shared mailbox
setup differs depending on whether all
persons who need access to the shared
mailbox ARE
on the central Exchange mail server
or
ARE NOT on the central Exchange mail
server.
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- Form to request a shared mailbox (faculty and staff only)
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- To delete a shared mailbox, please submit a request and provide the shared mailbox name.
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- To request access changes for a shared mailbox, please submit a request and provide the shared mailbox name and the names and UDelNet IDs of the people who need access added or removed. If you are requesting to add people, please indicate if they need "Send-As" access (ability to send mail from the shared mailbox id) in addition to "Full Access."
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Aliases (of either type) are commonly used when there is a need to create a special id for an organization or department.
Class and majors lists available in the P.O. Box system
The P.O. Box system was developed at the University of Delaware. It is a closed system (login required) used to send messages to Student Class and Majors mailing lists.
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Log into
the P.O. Box system using your
UDelnet ID and password.
- Help information is available at
the
UD P.O. Box Web site and inside
the P.O. Box by clicking the
?s.
- Membership for class and majors
lists is automatically updated daily
from UDSIS data.
- Majors lists are available by student classification year and supersets exist for undergrads, grads, and students (all undergrads and grads within a major).
- Form to request special access to lists in PO Box (faculty and staff only)
GCC mailing lists
There are several automatically updated mailing lists that we call GCC lists because they are the electronic counterpart to the Graphic Communication Center's mailing label lists. These exist for HR Liaisons, Department Chairs, Academic, and Administrative Directors. They are updated when personnel information in the HR system is updated. The GCC lists exist as well in the P.O. Box system.
Bulk mail tickets
If you have a need to send an occasional University-related message to a large group of people (more than 50), and you have your own list of email addresses provided by your department or HR, then you may request a bulk mail ticket. A bulk mail ticket allows you to send an email message in the most efficient way through the UD P.O. Box system. You may not use attachments with a bulk mail ticket; however, there are two ways you may provide additional information:
- Refer to a web page link in the
body of your bulk mail ticket to
provide additional information.
- Use the UD
Dropbox Service to upload (drop
off) the file to yourself. You will
receive an email with a claim ID and
passcode as a link to later retrieve
the file (drop off) from the UD Dropbox
Service. Copy this link and paste it in
the body of your bulk mail ticket. The
file (drop off) is only available for
21 days from the time the file is
uploaded (dropped off) using the UD
Dropbox Service.
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- Form to request a bulk mail ticket (faculty and staff only)
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