Controller's Office
Fiscal 2012-2013
Year End Closing Entries

Category Department Entry Description Person(s) Responsible 1st Close 2nd Close 3rd Close
ACCRUALS Facilities & Auxiliary Services Invoice accrual Amanda Minner   X  
ACCRUALS Facilities & Auxiliary Services Construction retainage accrual Amanda Minner   X  
ACCRUALS HRMS-PR Faculty salaries-BENF Journal Anna Bloch X    
ACCRUALS Benefits Benefits - reverse estimated and accrue bill due 7/1 Chris Ulrich / Michael Kelleher X    
ACCRUALS Investment Accounting Endowment income (trusts), accrue/reverse income Cindy Johnson / Deneka Bond   X  
ACCRUALS Investment Accounting Commissions Cindy Johnson / Deneka Bond     X
ACCRUALS Procurement Services Goods and services George Walueff / Fran Naughton X    
ACCRUALS General Accounting Reserve for legal expenses Jackie He     X
ACCRUALS DGS / General Accounting Delaware Geological Survey Karen D'Amato / Lowan Schaffe/ Jackie He   X  
ACCRUALS Facilities & Auxiliary Services Various Aramark entries (contract payable, commissions, June cash sales and alcohol service expense) Rose Gaasbeck X X  
ACCRUALS Facilities & Auxiliary Services Record payable for Pencader liquor Rose Gaasbeck X X  
ACCRUALS Facilities & Auxiliary Services Various commission receivable entries (Laundry, Pepsi, Vending) Rose Gaasbeck X X  
ACCRUALS Facilities & Auxiliary Services Record Dining FLEX sales and commissions Rose Gaasbeck X X  
ACCRUALS Facilities & Auxiliary Services Various receivable entries for conference and non-conference events Rose Gaasbeck X X  
ACCRUED INTEREST PAYABLE General Accounting Bond Issues and DBI Capital Lease Jackie He   X  
ACCRUED INTEREST RECEIVABLE General Accounting Bond Issues and DBI Capital Lease Jackie He   X  
CLOSING ENTRIES Investment Accounting Close TII holding account Cindy Johnson / Deneka Bond   X  
CLOSING ENTRIES Investment Accounting Close out endowment income holding accounts NOEND Cindy Johnson / Deneka Bond     X
CLOSING ENTRIES Budget Office Close annual surplus/deficit accounts Drew Knab     X
CLOSING ENTRIES Budget Office Close self-supporting purposes Drew Knab     X
CLOSING ENTRIES General Accounting Clear suspense (PAYUPL Journals) Jennifer Hall   X X
CLOSING ENTRIES General Accounting Close or zero-out all State fund accounts Lowan Schaffe / Jackie He X X  
CLOSING ENTRIES Student Financial Services Close College Work Study accounts Toni Greene   X  
EQUITY ADJUSTMENTS General Accounting Lease purchase Jennifer Hall / Lisa Kelly X X  
EQUITY ADJUSTMENTS General Accounting Equipment additions and disposals Karen Brown     X
EQUITY ADJUSTMENTS General Accounting Record change in library inventory Karen Brown   X  
EQUITY ADJUSTMENTS General Accounting Record depreciation expense - equipment Karen Brown     X
EQUITY ADJUSTMENTS General Accounting Record various inventory value adjustments (poultry, history media tape, equine, dairy herd, cattle and sheep, nutrition and disease poultry) Karen Brown   X  
EQUITY ADJUSTMENTS General Accounting Record additions and deaccessions - Mineral Collection Karen Brown   X  
EQUITY ADJUSTMENTS General Accounting Plant (buildings, land, land improvements) additions and disposals Meena Ilyas     X
EQUITY ADJUSTMENTS General Accounting Record plant depreciation expense Meena Ilyas     X
EQUITY ADJUSTMENTS General Accounting Record 1743 depreciation expense - plant and equipment Meena Ilyas     X
EQUITY ADJUSTMENTS General Accounting Record 1743 additions and disposals - plant and equipment Meena Ilyas     X
EQUITY ADJUSTMENTS General Accounting Record library book depreciation expense Meena Ilyas   X  
OTHER ENTRIES General Accounting Cash deposits and bank account adjustments Missy Sarver X X  
OTHER ENTRIES General Accounting Reclass A1CWT1 and A1CDSB overdraft to A/P (cash gross-up) Missy Sarver     X
OTHER ENTRIES HRMS-PR Adjust FICA income and expense to actual Anna Bloch   X  
OTHER ENTRIES HRMS-PR Clear Wages in kind (WIK) Anna Bloch X    
OTHER ENTRIES Investment Accounting Reclass short-term invest with maturity <90 days to cash equivalents Cindy Johnson / Deneka Bond     X
OTHER ENTRIES Investment Accounting Reclass accrued interest receivable from A2GAI1 and A2GFAI to investments Cindy Johnson / Deneka Bond     X
OTHER ENTRIES Investment Accounting Eliminate funds not held by Univ; current principal and MV not ascertainable Cindy Johnson / Deneka Bond     X
OTHER ENTRIES Investment Accounting Record annuity and life income funds liability Cindy Johnson / Deneka Bond     X
OTHER ENTRIES Investment Accounting Record unrealized gain/loss Annuity & Life Income Funds Cindy Johnson / Deneka Bond     X
OTHER ENTRIES Investment Accounting Record unrealized gain/loss Funds Held in Trust by Others Cindy Johnson / Deneka Bond     X
OTHER ENTRIES Investment Accounting Record unrealized gain/loss Endowment Funds Cindy Johnson / Deneka Bond     X
OTHER ENTRIES Investment Accounting Record unrealized gain/loss Blue Hen Investment Club Cindy Johnson / Deneka Bond     X
OTHER ENTRIES Investment Accounting Record unrealized gain/loss Current Funds Cindy Johnson / Deneka Bond     X
OTHER ENTRIES Investment Accounting Transfer temporary investment income Cindy Johnson / Deneka Bond   X  
OTHER ENTRIES General Accounting Adjust Contracts & Grants Reserve Balance Evelyn Zerenner / Jackie He     X
OTHER ENTRIES General Accounting Internal loans JV's Jackie He X    
OTHER ENTRIES General Accounting Record contributions receivable and related temp restricted net assets Jackie He     X
OTHER ENTRIES General Accounting Asset retirement obligation Jackie He / Lisa Kelly X    
OTHER ENTRIES General Accounting Inventory adjustments Jennifer Hall X    
OTHER ENTRIES Student Financial Services Admin. Allowance Expense - SEOG, CWSP, NDSL Jim Holloway   X  
OTHER ENTRIES General Accounting Record gifts under $5,000 Karen Brown   X  
OTHER ENTRIES Finance Close BENF Program Marsha Lockard     X
OTHER ENTRIES Finance Record scholarships and fellowship allowance (tuition discount) Marsha Lockard   X  
OTHER ENTRIES Finance Record change in market value for interest rate swap Marsha Lockard X    
OTHER ENTRIES General Accounting Compensated absences liability Deneka Bond X    
OTHER ENTRIES Student Financial Services Student Receivable Bad Debt Allowance Melissa Stone   X  
OTHER ENTRIES Student Financial Services Record tuition received in advance for fall semester Sondra Holbrook   X  
OTHER ENTRIES Student Financial Services Reclass "other credits" in student A/R to A/P Sondra Holbrook   X  
OTHER ENTRIES Gift Processing Check gift holding for > $1,000 items UNIV412181 Terri Manley   X  
RECEIVABLES Treasury Services Insurance claims - State of Delaware Gary Stokes   X  
RECEIVABLES General Accounting Reverse State Capital Improvement Act receivable(s) Lowan Schaffe / Jackie He   X  
RECEIVABLES Finance Restricted deficit fund balances - non C&G 4 and NOPLT Purposes over $1,000 Marsha Lockard X    
RECEIVABLES Student Financial Services 2nd Summer Session revenue deferral Sondra Holbrook   X  
             
Year End Processes            
  Investment Accounting Confirm sweep at June 30 is booked Cindy Johnson / Deneka Bond   X  
  Benefits TIAA reconciliation Corey Wright   X  
  General Accounting Review of overhead revenue and expense account (195000 / R16000) Lisa Kelly   X  
  TBD Unidel accounts reconciled TBD   X  
             
Information Requests            
  Department Information Description Person(s) Responsible * Provide to Due Date  
  1743 Holdings, LLC Environmental liability calculation Karen Weyl Lisa Kelly Fri, 6/14/2013  
  Institutional Research Employee Profile - February 2013 Report Kat Collison Lisa Kelly Fri, 6/28/2013  
  Institutional Research Full Time Chairs and Faculty on 12-Month Contract as of February 1, 2013 Kat Collison Lisa Kelly Fri, 6/28/2013  
  University Development $5k Pledge Report Pat Correale Jackie He Fri, 7/12/2013  
  Legal Detail of unpaid invoices for legal services rendered during FY13 Lori Hill Jackie He Mon, 7/15/2013  
  First State Marine Wind, LLC June 30 Financial Statements Marcie Copson-Hall / Mike Matthews Lisa Kelly Mon, 7/15/2013