Section: Facilities
Policy Number: 2-8
Policy Name: Use of Carpenter Sports Building by University Groups
Date: April 15, 1975
Revisions: June 5, 1989; April 1, 1996; April 15, 2005

  1. PURPOSE

    To describe the regulations applicable to the use of Carpenter Sports Building by University groups for non-athletic or non-recreational activities.

  2. POLICY

    1. Scheduling for use of Carpenter Sports Building: a Reservation Request form should be completed and submitted to the Recreation Office Coordinator no later than three weeks prior to the scheduled event.

    2. Approval for utilization of space for the scheduled event will be communicated directly to the sponsoring organization as quickly as feasible after receipt of the request. All necessary work orders will be submitted by the Recreation Office Coordinator to cover the cost of:

      1. Public Safety - traffic control, crowd control, fire control.

      2. Building supervisor - for building control. The supervisor will come on duty one hour prior to the activity and remain on duty until the building is restored to its original condition. The supervisor must be a member of the Recreation Services Staff. Additional staff may be necessary (as determined by the Associate Director, Athletics and Recreation Services) and will be indicated on the Reservation Request form.

      3. Custodian - custodians must be on duty one hour prior to the event and will remain on duty until the building is restored to its original condition. Assigned number and hours of custodians will be determined by Custodial Services.

      4. All "set-ups" will be accomplished by the Recreation Services staff or the University Movers unless alternative arrangements are approved by the Associate Director of Athletics and Recreation Services or designee.

    3. All events in Carpenter Sports Building must abide by the following regulations:

      1. Except for special occasions, no food is allowed in the building proper. With prior approval of the Associate Director of Athletics and Recreation Services, arrangements may be made through University Dining Services to provide a snack bar service. The consumption of food and drink on these occasions should be confined to the Lobby area or the Student Lounge (if available).

      2. Normally, all "set-ups" in Carpenter Sports Building (tarps, chairs, podium, special lights and sound) may not begin prior to 4 p.m. and must be torn down immediately following all events (to include weekends). The facility must be available for instruction and/or recreation by 8 a.m. the following day.

    4. All groups are responsible for damages occurring as a result of their use of the facility and must pay for the restoration of the facility to its original condition.

    5. All groups are liable to pay any overtime expenses incurred as a result of employing Security, Plant Operations, supervisory or custodial personnel.

    6. Should a function be canceled, the group must notify all concerned (Plant Operations, Recreation Office, Student Center) immediately by telephone. Failure to do so may result in loss of the privilege of making future reservations and liability for costs incurred.

    7. Procedure:

      Campus organizations should obtain, complete and submit a Reservation Request form to the Recreation Office Coordinator to make arrangements for the use of Carpenter Sports Building.

Submitted by: Division of Intercollegiate Athletics and Recreation Services