Residence Hall Lounge & Public Space Reservations
Residence hall lounges and outdoor public areas are available for reservation by residents, Resident Student Organizations and representatives of University Offices for social, recreational, and educational activities. Representatives who make reservations will assume responsibility for the care and security of the space, including managing the behavior of guests who are present for the event.
To ensure that all lounges and outdoor public areas are reserved appropriately and fairly, each Residence Hall Coordinator or Hall Director is responsible for regulating the use of the lounges in their hall, and each Complex Coordinator is responsible for regulating the reservation of the outdoor areas. Groups interested in reserving a specific space controlled by Residence Life should contact the appropriate staff member.
In addition to lounge spaces within each residence hall, Complex Coordinators are authorized to approve outdoor reservations for the following areas:
- Laird tennis, basketball, and volleyball courts
- Green space behind Christiana Towers
- Dickinson green space and volleyball pit
- Rodney basketball and tennis courts
- Rodney “Corner”
Lounge and Outdoor Residence Hall Public Area Use by Registered Student Organizations or University Offices
When Residence Hall Coordinators, Hall Directors or Complex Coordinators decide to permit the use of lounge and outdoor Residence Hall Public Areas, the following will apply:
- Requests for lounge use or outdoor public areas should be submitted to the Residence Hall Coordinator/Hall Director in writing (email is acceptable) at least two weeks prior to the date of the event. The Residence Hall Coordinator/Hall Director or the Complex Coordinator will determine if the lounge or outdoor area is available and if so the event may be held.
- Residence Life staff members will only provide access to the building to residents of the building and the event host(s). The event host(s) will be responsible for providing access to any non-resident event attendees.
- Prior to the start of the event, a Residence Life staff member will review the lounge reservation policy in its entirety as well as information regarding how to contact a staff member if needed.
- Events must be open to all residents living in the complex.
- Any publicity of scheduled events is the sole responsibility of the event hosts.
- Attendees of the event must be respectful of courtesy hours or quiet hours for the duration of their event.
- Lounges and outdoor public areas cannot be reserved by groups for multiple weeks in a row without authorization by the Complex Coordinator in consultation with the Associate Director of Residence Life.
- No more than one event can be scheduled for Sunday through Thursday nights in any one building each week. No more than two events can be scheduled for Friday or Saturday night in any one building each month.
- Clean-up of the lounge or outdoor area following an event must occur as soon as the event has ended. Failure to clean the lounge or outdoor public area and return the furniture and fixtures to their original location will result in an excessive housekeeping charge for which the sponsoring organization will be responsible. Damage/and or excessive housekeeping charges will be billed directly to the organization involved.
- If observed, any violation of a residence hall regulation or other Residence Life or university policy will be documented and handled accordingly.
- No events may be sponsored at which alcohol is served.