Office of Development and Alumni Relations Privacy Notice

 

Introduction

This Privacy Notice describes the practices of the Office of Development and Alumni Relations of the University of Delaware (the “University,” “we,” or “us”) with respect the collection, use, and maintenance of personal information relating to individuals that have made or may in the future make a philanthropic gift to the University (“donors” or “you”).

Collection of Personal Information from Donors

Information that We Collect

We collect and maintain personal information from and about donors including name, home and work address, phone number, personal and work email address, preferred name, job title, spouse/partner name, parent name(s), biographical information, philanthropic capacity based on name, address, and publicly-available information, payment information, gift history information, and event registration/participation information (including photographs and videos from events).  If a donor is an alumnus of the University, we may collect certain additional data from the University’s Office of the Registrar relating to the experience of the student while attending the University (such as student club memberships and degrees awarded).

Sensitive Information

Unless we specifically request or invite it, we ask that you not send or otherwise disclose to us your racial or ethnic origin, political opinions, religion or other beliefs, health, criminal background, or trade union membership.  In those cases where we may request or invite you to provide the foregoing information, we will only do so with your express consent, in accordance with applicable data protection law requirements.  Where you provide us with such information without request from the University, we reserve the right (but do not have any obligation) to erase any such information at our discretion.

Information about Minor Children

We do not knowingly collect personal information from individuals under the age of 16.  We reserve the right to delete any information identified as having been provided by such persons at our discretion.

How We Use the Information We Collect

We collect and use the information described above for the purposes described in this Privacy Notice and as otherwise described to you at the point of collection. Generally, we use the information you provide to us only for the reason for which it was provided.  Specifically, we may use personal information from or about you to support our business functions, to aid in fundraising, marketing, and engagement for the University, and to support the missions of the Office of Development and Alumni Relations and the University.  We also use this information to solicit and process donations, to give credit to donors for their gifts, to issue receipts to donors (as required by IRS regulations), to register donors for University-related events, and for legal and regulatory compliance purposes. 

We may use any information that does not personally identify donors for any purpose, including to aid in marketing, training, and benchmarking/self-evaluation.

Our Disclosure of Your Information

We do not sell, rent, or lease your personal information to third parties.  We may share your personal information with third parties only as described in this Privacy Notice or as otherwise described at the point where we collect the information from you, including:

  1. to other departments within the University for the purposes described in this Privacy Notice;

     

  2. to University-controlled affiliated corporations for the purposes described in this Privacy Notice;

     

  3. to the University of Delaware Alumni Association;

     

  4. to companies or individuals that we hire to provide services to us, such as giving platforms, event registration platforms, mailings and surveys, donation processing, information technology services, data hosting/storage, email marketing, and social media marketing;

     

  5. to relevant governmental authorities and others to ensure compliance with applicable laws and regulations;

     

  6. to satisfy any applicable law, regulation, legal process, or enforceable governmental request;

     

  7. to enforce applicable University policies, including investigation of potential violations of University policies or procedures; and

     

  8. to detect, prevent, or otherwise address fraud, security or technical issues, or protect against harm to the rights, property or safety of the University, the University's employees, faculty and staff, students, users or the public as required or permitted by law.

Where Your Information Is Processed

We are based in the United States, but we and our service providers may transfer your personal information to other countries for purposes of processing and/or storage.  Where applicable, we will take the appropriate steps to confirm that any such transfer is permitted under the relevant data protection laws.  The laws of the United States and other countries governing data protection may not be as comprehensive or as protective as the laws in the country where you live.

Data Retention

We generally retain your personal information for so long as it may be relevant for the purposes identified in this Privacy Notice, unless a longer period of time is required by law or University policy.

Lawful Basis for Processing Your Personal Information

The laws in some countries require us to tell you about the lawful grounds we rely on to collect, use, disclose, and otherwise process your personal information.  To the extent those laws apply, our lawful basis for processing your personal information is because it furthers our performance, or preparation for performance, of a contract or agreement to accept a donation from you.  Where we do not have such a contract or agreement, our lawful basis for processing your personal information is because we have a legitimate educational and operational interest in processing your personal information for the purposes described in this Privacy Notice, namely, to support our business functions, to aid in fundraising, marketing, and engagement for the University, to support the missions of the Office of Development and Alumni Relations and the University, to solicit and process donations, to give credit to donors for their gifts, to issue receipts to donors, to register donors for University-related events, and for legal and regulatory compliance purposes, where that interest is not overridden by your fundamental rights and freedoms.

Notice to Individuals in the European Union

If you are within the European Union, the data controller for personal data is: University of Delaware, 210 South College Avenue, Newark, DE 19716.

If you are within the European Union, you have the right to request access to your personal information and the rectification of inaccurate personal information from the University.  You also have the right to obtain from the University the erasure or the restriction of processing of your personal information in certain circumstances, including when the data are no longer necessary in relation to the purposes for which they were collected or otherwise processed, except when the University is required by law to maintain or otherwise process your personal information, for the establishment, exercise, or defense of legal claims, or the protection of the rights of another person.

You may exercise the rights described above by contacting us at gdprcompliance@udel.edu. When you make a request, we may ask you to verify your identity or provide additional information before we honor your request.  We may reject your request for certain reasons, such as when your request may infringe on trade secrets, intellectual property or privacy of others or to comply with law.  We will notify you either way.  

You have a right to lodge a complaint with a data protection authority if you have concerns about how the University processes your personal data.

Right to Change Privacy Notice

We reserve the right at any time to modify, alter, or update this Privacy Notice.  Please review this policy periodically, and especially before you provide any personal information to us.  The Privacy Notice was last updated on February 26, 2020.

Questions & Comments

Send questions or comments to:

Assistant Vice President, Development Services
University of Delaware
Newark, DE 19716 USA

302-831-2104