CGPS continues to closely monitor the evolution of COVID-19. As always, we are following official guidance given both by University leadership and local, state and national authorities.* We are communicating regularly with students, faculty, staff and families. Our community's health and safety are our top priorities.
At CGPS, we understand that this is a very difficult time for our international students, scholars and families. We recognize that you may have a number of unique questions and concerns, whether on campus or abroad.
Our immigration advisors continue to be available Monday - Friday between 8 a.m. and 5 p.m. For questions or to schedule an appointment with an immigration advisor, please email firstname.lastname@example.org or call (302) 831-2115. All forms are available on the ISSS Forms webpage. Questions about academic programs should be directed to your advisor or program director.
UD is currently running a limited study abroad program with guidelines in place to support the health and safety of study abroad students and faculty. More information about UD study abroad can be found in the Study Abroad FAQ section BELOW. Students who are currently abroad or in the pre-departure planning process should visit the CGPS Health, Safety and Security Abroad webpage.
CGPS will continue to carefully monitor official sources when making decisions regarding future education abroad programs. CGPS is working closely with our campus and international partners to assess the feasibility of UD Study Abroad programs on a case-by-case basis.
If UD decides to cancel a future study abroad program, we will communicate directly with affected students. In this case, the University of Delaware will reimburse the cost of program fees, tuition and flights (if purchase was advised by CGPS). Students who have been accepted to upcoming UD study abroad programs should monitor their UD email daily and sign up for emails in the University's travel alert system, Drum Cussac.
Please note, study abroad messaging related to the COVID-19 pandemic is available below.
Students on non-UD sponsored study abroad programs should follow recommendations and use resources provided by their host institution and/or program provider.
For Further Information
Members of the University community who have questions are encouraged to contact us by phone at (302) 831-2115 or by email at:
- Study Abroad Participants: email@example.com
- World Scholars: firstname.lastname@example.org
- International Community: email@example.com
Find information about CGPS operations on the About CGPS webpage. For an emergency during non business hours call (302) 831-2222.
Frequently Asked Questions
Updated January 4, 2023
The answers to Frequently Asked Questions (FAQs) on this page are based on the latest guidance from the University and the SEVP guidance from March 2020. SEVP has confirmed that the guidance issued in March 2020 will remain in effect for the 2022-23 academic year. This page will continue to be updated as new guidance and updates are released.
This letter was sent to international students upon announcement of UD's Vaccine Requirement. The FAQs below continue to be updated as additional guidance is provided. More information about Health and Wellness can be found on UD's COVID Update webpages.
CGPS and Student Health Services provide information for members of UD's international community about the UD COVID-19 Vaccine Requirement and FAQs. We understand that not all international students and scholars will have access to vaccines in their home country, and vaccines may not currently be required for travel. If the vaccine in your country is approved by the World Health Organization, UD will accept it (see the WHO list). Otherwise we recommend that you get your vaccination when you arrive in the U.S. (see upcoming campus vaccination opportunities and other COVID-19 topics). UD has also generated an FAQ to help with questions. Any concerns not answered there can be sent to firstname.lastname@example.org. For students who cannot receive the vaccine due to medical or religious reasons, documented exemptions will be accommodated. Please visit the Student Health Services website for more information to upload proof of full vaccination or exemption requests.
Please note that F-1 or J-1 students cannot enter the U.S. earlier than 30 days of the program start date printed on your I-20 or DS-2019. If you have any questions about your travel, visa, arrival in the U.S., or immigration status in the U.S., please contact an immigration services advisor at CGPS for further guidance.
As an international student, am I required by the University of Delaware to get the COVID-19 vaccine?
To continue protecting the health and safety of the UD community, the University of Delaware will require all students to be fully immunized with the COVID-19 vaccine and submit a valid vaccination record to Student Health Services. New and continuing international students are expected to have received both doses of a two-dose vaccine, or the single dose of a one-dose vaccine.
As an international scholar or employee (J-1 scholar, H-1B/O-1/TN status employee), am I required by the University of Delaware to get the COVID vaccine?
Effective August 15, 2021, all UD employees accessing University facilities are required to either provide proof that they have been fully immunized against COVID-19 or must continue to comply with regular testing protocols. This requirement was introduced by the University in an effort to continue protecting the health and safety of the entire UD community.
Once you are on-boarded by Human Resources, you should be granted access to the HR portal where in depth information can be found regarding these processes. In the meantime, please visit the University of Delaware FAQ at udel.edu/coronavirus to get the most recent updates about the vaccine requirement and other COVID-19-related information. You can also contact Student Health Services at email@example.com with any specific inquiries about the COVID-19 vaccine.
If you are unable to receive a COVID-19 vaccine in your home country or by the time you reach campus and you would like to receive it, you may reach out to UD Student Health Services and consult the state of Delaware’s COVID-19 Response website for helpful information about obtaining a vaccine.
Will I be able to remain on campus and start the semester even if I haven’t completed my full course of vaccinations?
You will be able to start the semester as you await to receive the second dose of your two-dose vaccine. You will be allowed to stay in the residence halls and attend classes while waiting for your second dose.
Per UD policy, if you are not fully vaccinated you must wear a mask at all times when indoors and maintain 3 feet of physical distance at all times. Unvaccinated students must also take a COVID-19 test weekly.
Per UD policy, if you are not fully vaccinated you must wear a mask at all times when indoors and maintain 3 feet of physical distance at all times. Unvaccinated students must also take a COVID-19 test weekly. Students on campus without vaccine or an exemption should contact the Dean of Students office. Upcoming vaccination opportunities at UD will be posted on the University’s FAQ page and on this website. Once you receive your vaccine, submit the vaccination documentation to Student Health Services.
In addition to vaccine clinics that are being offered by the University, the State of Delaware has created the following website to help find and schedule vaccines: https://coronavirus.delaware.gov/vaccine/where-can-i-get-my-vaccine/
The University strongly recommends that international students initiate the vaccine process as soon as possible to protect themselves and others. If you are unable to receive a COVID-19 vaccine in their home country or by the time you reach campus, please notify Student Health Services immediately upon arrival to UD and consult the state of Delaware’s COVID-19 Response website for helpful information about obtaining a vaccine.
Please note that F-1 or J-1 students cannot enter the U.S. earlier than 30 days of the program start date printed on your I-20 or DS-2019. If you have any questions about your travel, visa, or immigration status in the U.S., please contact an immigration services advisor at CGPS for further guidance.
If your vaccine is not accepted by the World Health Organization you may need to get re-vaccinated with an acceptable vaccine. Studies have shown that re-vaccination is safe as long as there has been 28 days between the last vaccine and the new one.
If you have received a vaccine that is not on the approved list, please contact Student Health Services for guidance prior to arrival on campus.
What if I can’t get a vaccine in my home country (or all of the required doses)? Can I get it when I arrive in the U.S.?
We understand that not all international students will have access to vaccines in their home country, and vaccines are not currently required for travel to the U.S. If the vaccine in your country is approved by the WHO, UD will accept it. Otherwise we recommend that you get your vaccination when you arrive in the U.S. Information about upcoming campus vaccination opportunities and other COVID-19 topics is available at udel.edu/coronavirus and in the question below "Where can I get a vaccine in the U.S.?".
The link to WHO’s list of approved vaccines can be accessed at https://www.who.int/emergencies/diseases/novel-coronavirus-2019/covid-19-vaccines.
UD has also generated an FAQ to help with questions: https://www.udel.edu/home/coronavirus/faq/. If there are questions not answered there, please feel free to forward those inquiries to firstname.lastname@example.org.
For students who cannot receive the vaccine due to medical or religious reasons, documented exemptions will be accommodated. Please visit the Student Health Services website for more information to upload proof of full vaccination or exemption requests.
In addition to vaccine clinics that are being offered by the University, the State of Delaware has created the following website to help find and schedule vaccines. Please use this website to schedule a vaccine upon arrival to the U.S.:
Do I need to have my vaccine documents translated into English before uploading them to the SHS portal?
It is recommended that you upload an English-translated version of your vaccine documentation to the SHS portal in order to streamline the review process. If you are unable to provide an English translation, please ensure that the vaccination dates (preferably using the Roman Calendar) and the company name for the vaccine are legible on your documents. Please remember when entering the dates of your vaccine in the SHS portal and online form that you are using the MM/DD/YYYY date format.
UD has a robust testing, screening and contact tracing program and is offering ongoing testing opportunities. Read more.
Other free local testing sites can be found on the State of Delaware testing webpage. In addition, many Delaware Walgreens and walk-in care centers are offering PCR tests. ChristianaCare’s GoHealth Urgent Care location on the STAR Campus is offering COVID-19 tests for asymptomatic individuals with no referral required.
Who can I contact if I need medical assistance at night or on the weekends (after the Student Health Center has closed)?
Students on campus who feel sick are asked to call Student Health Services at (302) 831-2226, Monday through Friday between 8:30 a.m. and 5:00 p.m. Walk-in visits are not being accepted. For after hours support the Aetna After Hours Nurse Medical Advice Line is available to all University of Delaware Students at 800-681-3957.
If you need a prescription filled or refilled, please call Student Health Service at (302) 831-2226 to make an appointment with the dispensary for pick up and to receive guidance on the safest way to enter the Student Health Services building.
As always, If you are experiencing a health emergency, please call 911 or utilize local emergency department services immediately.
How will UD or my insurance help if I'm sick or get tested for COVID-19, even if I don't have coronavirus?
Student Health Services at UD coordinates testing and COVID-19 related services for students and have developed a comprehensive plan for testing, contact tracing and screening. Students who need a COVID-19 test or should visit the SHS COVID-19 Testing page to schedule an appointment.
- Aetna will waive co-pays for all diagnostic testing related to COVID-19.
- Aetna will offer zero co-pay telemedicine visits for any reason. Aetna members should use telemedicine as their first line of defense in order to limit potential exposure in physician offices.
- Through Aetna's Healing Better program, members who are diagnosed with COVID-19 will receive free prescription delivery from CVS pharmacy.
- Additional information from Aetna is provided here. Anyone with additional questions should contact Risk Management.
For ELI students, please contact the English Language Institute for more information about your health insurance coverage plan.
For J-1 Scholars, please contact your individual insurance provider to request more information. If you have trouble locating your insurance provider, please contact CGPS at email@example.com for assistance.
UD offers a number of resources should you need someone to talk to. International students and scholars are encouraged to contact the Center for Counseling & Student Development at (302) 831-2141 or (302) 831-1001 if they are concerned for this situation and the impact it may be having on their loved ones back home. For health-related concerns, contact Student Health Services at (302) 831-2226. For after-hours emergencies, please call 911 or contact University Police at (302) 831-2222.
Continuing F-1/J-1 Students: Per SEVP and Department of State guidance, F-1 and J-1 students with active I-20/DS-2019 SEVIS records are permitted to enroll in online only courses as long as they are otherwise maintaining status.
New Initial F-1/J-1 Students outside the U.S.: International students are eligible to start their academic program online while outside the U.S. but your F-1/J-1 status would not be activated until you arrive in the U.S. for in-person coursework. CGPS is required to defer your immigration record (I-20/DS-2019) until your program has a “physical presence” requirement in the U.S.
New Initial F-1/J-1 entering the U.S.: You may not enter the U.S. for a program that is 100% online. You will need to enroll in at least one in-person course in order to be eligible to enter the U.S.
- New (Initial) Graduate students on a Graduate Contract: will need to enroll in one in-person/hybrid course outside of their graduate contract to be eligible to enter the U.S.
- New (Initial) Graduate students on Sustaining Status: Most sustaining students should already be active in SEVIS. However, if you are returning from a leave of absence and have finished all your coursework requirements, you should be permitted to enter the U.S. in sustaining status if you have research that requires your physical presence in the U.S. to complete your degree program.
I'm having difficulty getting a flight to leave the U.S. What happens if I cannot leave during my grace period? Has the government loosened this regulation because of COVID-19?
If your I-20/DS-2019 grace period is expiring soon and you are unable to return to your home country after contacting your respective embassy in the U.S., the following are options that may still be available to you:
- Start a new program at UD
- Apply for F-1 Optional Practical Training (OPT) or J-1 Academic Training
- Transfer to another university’s F-1 or J-1 program
- Apply for a change of status with USCIS, or
- Depart for a third country.
F-1 Students: U.S. government agencies have not issued any official guidance or regulatory relief for F-1 students in this situation. At this time, you should still attempt to depart the U.S. no later than the end of your 60-day grace period following the conclusion of your program or OPT period. If this is not possible, consider one of the options listed above. Currently these are the only options available to keep your F-1 SEVIS record active after the end of your grace period.
J-1 Students and Scholars: Department of State (DOS) provided automatic program extensions for certain J-1 students and scholars with DS-2019s ending between April 1 and May 31. No guidance has been issued for J-1 exchange visitors with end dates beyond May 31, 2020. Please contact CGPS if you have any questions about your new program end date.
I’m a J-1 Visiting Scholar/Student, am I allowed to participate in hybrid or remote program activities?
On April 22, 2022, the Department of State updated the Exchange Visitor Program COVID-19 FAQs to extend their COVID-19 accommodations through June 30, 2023. The FAQ continues to state that "new exchange visitors can participate in programs only if their host organizations have reinstated partial to full in-person activities." The updated FAQ also continues to allow telework in the College/University Student (Academic Training and Student Intern), Research Scholar, Short Term Scholar, Intern, and Trainee categories, but institutes a limit "of one to two telework days per week."
As per guidance from UD Payroll, students are not allowed to receive stipends for work undertaken outside of the U.S., (including Graduate, Research or Teaching assistantships) whether they are U.S. citizens, Green Card holders, or visa holders. International employees who have returned to their home country are also not permitted to work remotely. Please contact UD Payroll, if you have any questions.
I'm having difficulty finding a job or my employer won't let me start my job yet. Has the government extended the 90/150-day limit on unemployment?
The allotted unemployment time has not been extended. Students on OPT are still only allowed to accrue 90 days of unemployment during OPT. Students on the STEM Extension may accrue up to 150 days total between their original period of OPT and the STEM Extension. If you have a job offer, you should discuss with your new employer whether it is possible to begin work remotely while you are here in the U.S. You can also continue to look for a different employer. Also, it is recommended that you keep all documentation regarding your current employment search and any difficulty you may have leaving the U.S. after the 90/150 limit.
I'm on the OPT (STEM) extension. Can I work remotely when appropriate and permitted by the employer? If so, do I need to submit an updated Form I-983?
Students currently participating in OPT, including STEM OPT, may temporarily work remotely if their employer and the employer can assess student engagement using electronic means. Students participating in STEM OPT do not need to submit an updated Form I-983 to report remote work. However, requirements to submit an updated Form I-983 for other changes remain in effect per federal regulations.
There is no official guidance on this topic, but if you let us know by completing the OPT Employment Update form, CGPS will make a note in your F-1 SEVIS record stating that you are working remotely due to COVID-19.
At this time, USCIS has not changed the guidance that requires students to apply for OPT while inside the U.S.. The I-765 form still requires a mailing address in the U.S., to which USCIS will mail your EAD as well as any correspondence, such as an RFE (Request for Further Evidence). If you are outside the U.S. and have questions about your OPT eligibility, please contact an International Student Advisor at CGPS to discuss your case.
Can I depart the U.S. after I mail my OPT application to USCIS? Am I eligible to apply for re-entry to the United States?
You are eligible to depart the U.S. once an OPT application is pending at USCIS. However, CGPS recommends that students remain in the U.S. to ensure you can respond to any correspondence from USCIS. Mail may include your EAD card or an RFE (Request for Further Evidence). If you are abroad and unable to respond, your OPT application may be denied. If you are planning on traveling while your OPT is pending, please contact an International Student Advisor at CGPS to discuss your case.
I've been given reduced work hours for less than 20 hours a week due to COVID-19. How does this impact my OPT status?
For the duration of the COVID-19 emergency, SEVP considers students who are working in their OPT opportunities fewer than 20 hours a week as engaged in OPT and maintaining status.
There is not specific guidance from SEVP or USCIS regarding OPT and furloughs. However, you should first determine whether you are being laid off or placed on a temporary leave but still considered an employee. A furlough is typically an employer-directed leave for a temporary, defined period of time after which you will return to work.
If you are laid off: this generally means you do not have a job to return to and are therefore considered unemployed. In this case, you are required to report the end of your employment within 10 days to CGPS.
If you are on a temporary leave: if you are placed on a temporary leave in accordance with your employer’s official policy and the employer expects you to return when they resume business, it is possible that the days you are not working will not count towards unemployment for OPT purposes.
Effective January 5, 2023 at 12:01 a.m. ET, air passengers two years of age and older traveling to the U.S. from China, Hong Kong, or Macau - and those traveling from Seoul, Toronto, and Vancouver who have been in China, Hong Kong, or Macau in the past 10 days - are required to show a negative COVID-19 test result taken no more than 2 days before their flight departs, regardless of vaccination status. Those who had COVID-19 in the 90 days before their travel to the U.S. can instead show documentation of recovery from COVID-19. For more information, please see the CDC press release.
Non-U.S. citizens and non-U.S. immigrants must continue to show proof of being fully vaccinated with the primary series of an accepted COVID-19 vaccine before boarding their flight to the U.S. For more information, please see the CDC International Travel Page.
As a reminder, all travelers must check with their airline for specific travel requirements prior to departure.
On December 31, 2021 at 12:01 a.m. ET, a new U.S. presidential proclamation revoked the travel ban for Southern African countries which was issued in November last year. Foreign nationals with recent physical presence in Botswana, Eswatini, Lesotho, Malawi, Mozambique, Namibia, South Africa, and Zimbabwe are no longer subject to the travel ban. Please note that foreign nationals are still required to comply with the COVID-19 vaccination that became effective on November 8, 2021 for travel to the U.S.
Effective November 8, 2021, foreign nationals, including F-1, J-1 and H-1B visa holders, traveling to the U.S. by air are required to show proof of full COVID-19 vaccination prior to boarding a plane. The vaccination requirement replaces the previous COVID-19 travel bans on China, India, Brazil, Iran, Ireland, the Schengen Area, South Africa, and the United Kingdom. For more information on the COVID-19 Vaccination Requirements for air travel, please see the ISSS Announcement, CDC Requirements and NAFSA website.
Please note that Effective January 5, 2023 at 12:01 a.m. ET, air passengers 2 years of age and older traveling to the U.S. from China, Hong Kong, or Macau - and those traveling from Seoul, Toronto, and Vancouver who have been in China, Hong Kong, or Macau in the past 10 days - are required to show a negative COVID-19 test result taken no more than 2 days before their flight departs, regardless of vaccination status. Those who had COVID-19 in the 90 days before their travel to the U.S. can instead show documentation of recovery from COVID-19. For more information, please see the CDC press release.
As a reminder, all travelers must check with their airline for specific travel requirements prior to departure.
Effective January 22, 2022, the Department of Homeland Security (DHS) will require non-U.S. travelers entering the U.S by land or ferry across the U.S.-Mexico and U.S.-Canada borders to be fully vaccinated against COVID-19 and to provide proof of vaccination. COVID-19 testing is not required for entry via a land or ferry port of entry. For more information on essential travel at land border crossings, please see the NAFSA website.
Have there been any changes to the in-person interview requirements for visa appointments due to COVID-19? (Updated 1/3/23)
On December 23, 2022, the Department of State announced that it would extend the authorization of consular officers discretion to waive the in-person interview requirement for the following individuals until December 31, 2023:
"Individual petition-based H-1, H-3, H-4, L, O, P, and Q applicants who were previously issued any type of visa, and who have never been refused a visa unless such refusal was overcome or waived, and who have no apparent ineligibility or potential ineligibility; or"
"first-time individual petition-based H-1, H-3, H-4, L, O, P, and Q who are citizens or nationals of a country that participates in the Visa Waiver Program (VWP), provided they have no apparent ineligibility or potential ineligibility and have previously traveled to the United States using an authorization obtained via the Electronic System for Travel Authorization (ESTA)."
The December 23, 2022 announcement also extends until the end of 2023 the policy that authorizes consular officers to waive, in their discretion, the in-person interview requirement for the following individuals:
“students, professors, research scholars, short-term scholars, or specialists (F, M, and academic J visa applicants)... who were previously issued any type of visa, and who have never been refused a visa unless such refusal was overcome or waived, and who have no apparent ineligibility or potential ineligibility; or"
"first-time F, M, and academic J visa applicants who are citizens or nationals of a country that participates in VWP and who have previously traveled to the United States via an ESTA authorization, provided they have no apparent ineligibility or potential ineligibility."
Applicants renewing a visa in the same classification within 48 months of the prior visa’s expiration are also eligible for interview waiver. This authority is in place until further notice.
Important: Resources and local government restrictions vary widely, and each consular section is continuously reviewing its capacity to adjudicate visa applications. Students and scholars should check with their relevant U.S. embassy/consulate to confirm the level of services currently offered and for guidelines for applying for a visa without an interview. For more information, please see the NAFSA website.
Yes. CGPS can provide a general letter regarding your current immigration status and program at UD. If you would like a letter from CGPS for your visa appointment and/or for the U.S. port of entry, please contact firstname.lastname@example.org.
If you need to show proof of enrollment, you can print an Enrollment Verification Certificate directly from your UDSIS student page. This enrollment certificate along with a copy of your I-20 or DS-2019 should suffice in proving your status.
For information regarding your academic program and coursework requirements, we recommend that you reach out to your academic advisors and department for any documentation related to your specific program details.
What happens if I cannot fly to the U.S. due to travel restrictions in my home country or in the U.S.?
Active/Returning Students: While COVID-19 restrictions are in place at the university, SEVP and U.S. Department of State (DOS) guidance for active/returning students states your SEVIS record can remain active if you are enrolled full-time whether abroad or in the U.S. Once UD returns to “normal” operations, if you cannot or choose not to return to the U.S. to study, SEVP guidance requires CGPS to terminate the SEVIS record.
Please keep in mind that students planning to return to campus will need to be enrolled full-time and have a valid visa and an I-20/DS-2019 (with a valid travel signature) to return to the U.S. Please contact CGPS for any specific questions regarding students’ immigration or visa status.
New international students: CGPS is required to defer your I-20/DS-2019 until you can enter the U.S. on your “Initial” F-1/J-1 status. You are still eligible to start your program online while outside the U.S., but your F-1/J-1 visa status would not be activated yet.
I'm currently not able to obtain an F-1/J-1 student visa. Should I use my current tourist visa/visa waiver (ESTA) to enter the U.S. and apply for a change of status in the U.S.?
International students should not enter the U.S. on a tourist visa/visa waiver for the purpose of starting a full-time academic program. This could be considered a violation of your current B-1/B-2/ESTA status. You would not be eligible to study in the U.S. while waiting for the change of status to possibly be approved (7-12 months). In addition, filing for a change of status in the first 90 days of entering the U.S. could be considered “misrepresentation.” It is possible that your change of status request could be denied as well as impact future eligibility for an F-1 and other visas.
Is there a deadline I need to have a U.S. visa appointment by in order to be able to start on campus?
Typically, we encourage students to give themselves at least 6-8 weeks before the start of their program to request an I-20/DS-2019 (this allows for the I-20 processing, shipment, visa appointment, and travel). While there is no specific deadline for the visa appointment, CGPS is required to register your SEVIS record within the first 30 days of the start of the semester. If you are planning on entering the U.S. after the official start of the term, please work with CGPS regarding your I-20/DS-2019 program start date as well as your academic department/advisor regarding late arrivals and availability of in-person coursework upon arrival.
New F-1/J-1 students with “Initial” SEVIS Status: CGPS is required by federal regulations to report SEVIS registration within the first 30 days of the start of the semester/term. We do not recommend that you enter the U.S. after the end of the drop/add period for any academic term. If you are arriving late, please work with your academic department/advisor regarding late arrivals and availability of in-person coursework.
If you are unable to arrive within the first 30 days of the start of the semester, please contact CGPS to defer your I-20/DS-2019 start date to the next available term. You may continue your program online from abroad, but your I-20/DS-2019 will be deferred for the next available term.
If you are deferring your admission to the university, your I-20/DS-2019 will need to be deferred to your new admission term.
Continuing F-1/J-1 students with an “Active” SEVIS record: While COVID-19 restrictions are in place, SEVP and U.S. Department of State (DOS) guidance for active/returning students states your SEVIS record can remain active if you are enrolled full-time whether abroad or in the U.S. If you are planning on returning to campus mid-semester in the fall, you must be enrolled full-time, have a valid visa and I-20/DS-2019 (with a valid travel signature).
All F-1/J-1 Students: please note, it is at the discretion of Customs & Border Protection (CBP) to grant entry into the U.S. It is recommended that international students carry supporting documentation (transcripts, enrollment letters, etc.) showing their requirement to be in the U.S. for academic purposes.
F-1 Students: SEVP guidance allows DSOs to issue electronic I-20s. If you need a travel signature, please fill out the Student Request for Travel Signature and one will be emailed or shipped depending on your preference. The emailed copy can currently be used for visa appointments and at the port of entry (airports). ELI Students: Please contact an CGPS ELI Immigration Advisor for specific instructions and forms.
J-1 Students & Scholars: Current U.S. Department of State guidance does not permit the use of electronic DS-2019s for “formal processing.” Please fill the applicable scholar or student online travel request below and one will be mailed to your current location.
What should I do if I want to return home, but my travel plans are complicated by a lack of available scheduled commercial flights or if my home country currently prohibits all inbound travel?
The U.S. Department of State strongly recommends that international students and exchange visitors reach out to their respective embassies or closest consulate if they are unable to book return flights home. A growing number of embassies are posting special communications on their websites and social media for international students and exchange visitors in order to make contact with them.
For more information, please visit COVID-19 Country Specific Information and DOS: Embassies Reaching Out to Exchange Visitors and review your respective embassy information.
It is highly encouraged to check in with your respective embassy in the U.S. If you are considering making travel plans, please contact an immigration services advisor at CGPS to discuss your situation. It remains important for international students and exchange visitors to notify CGPS of all travel plans.
If you are a new international student who was not able to start your program at UD this semester, please contact the Office of Undergraduate Admissions (for new undergraduate students) or Graduate College (for new graduate students) to defer your program start date at UD.
Visiting Scholars should notify their host department about their travel delay, and contact CGPS Scholar Services at email@example.com to adjust their SEVIS record and immigration status accordingly.
FINANCIAL SUPPORT & TAX
International students and scholars can seek financial assistance in the form of emergency assistance funds, local food aid support and free/discounted services. Below is a list of university and local resources where you can seek support during the pandemic.
- Please seek immediate help from UD’s Emergency Assistance resources if you or a friend is anxious, overwhelmed, suicidal or in physical danger.
- If you are having financial difficulty you can make a request to UD’s Student Crisis Fund to find out if you qualify for assistance.
- For additional assistance please check your eligibility to apply for the OISS International Student Emergency Fund.
- There are also many local community resources that you can use for assistance with food for yourself and your family:
○ Food Bank
○ Mobile Food pantries
○ Latin American Community Center
In March 2021, the American Rescue Plan Act of 2021 was signed, creating the Higher Education Emergency Relief Fund (HEERF). This fund provides postsecondary institutions the means to provide support to students who saw financial hardships as a result of the pandemic.
Students who are or were enrolled at an eligible institution of higher education on or after March 13, 2020, the date of declaration of the national emergency due to the coronavirus, are eligible for emergency financial aid grants from HEERF III, regardless of Free Application for Federal Student Aid (FAFSA) filing status.
International, DACA, and undocumented students may receive HEERF III funding, if exceptional need is demonstrated. For more information, please see the NAFSA website. UD students may begin the process with UD Student Financial Services as outlined in the recent announcement and financial hardship page.
Other related resources:
- Federal Register: https://www.federalregister.gov/d/2021-10190
- NASFAA: https://www.nasfaa.org/news-item/25535/ED_Issues_HEERF_III_Guidance_All_Grants_Now_Include_DACA_Undocumented_and_International_Students
Are international students and scholars eligible to receive relief checks from either the March 2020 Coronavirus Aid, Relief, and Economic Security Act (CARES Act) or the January 2021 Economic Impact Payments?
International students and scholars on F1 or J1 visas are obligated to file federal income tax returns each year, even if they have not had income in the U.S. The UD Center for Global Programs & Services cannot provide tax advice; only a certified tax professional like Sprintax can provide you with specific tax advice.
During the tax filing process, a tax professional will determine if you meet the “substantial presence” test and are considered a “resident for tax purposes”. If you have been in the U.S. long enough to be considered resident for tax purposes in 2018 or 2019, and have correctly filed taxes as a resident for tax purposes, you may be eligible for CARES Act assistance. First, visit the CGPS Taxes webpage to begin filing taxes and for additional information about receiving economic stimulus payments.
A person who is a non-resident alien in 2020 is not eligible for the payments. A person who is a qualifying resident alien with a valid SSN is eligible for the payment only if he or she is a qualifying resident alien in 2020 and could not be claimed as a dependent of another taxpayer for 2020. Aliens who received a payment but are not qualifying resident aliens for 2020 should return the payment to the IRS. See instructions below.
Will accepting federally supported testing, treatment, preventative care or funding such as the $1,200 Economic Impact Payment related to COVID-19 be counted as public charge?
USCIS has indicated that it will not consider “for public charge inadmissibility purposes” the testing, treatment, or preventative care related to COVID-19, even if the treatment is provided or paid for by federally-funded Medicaid. Moreover, if a foreign national has received an Economic Impact Payment from the IRS under that agency’s Coronavirus Tax Relief Program (to augment his/her wages during the COVID-19 quarantine), such payment would NOT count as a receipt of a public benefit under the Rule.
If you have any questions, please do not hesitate to contact our office at any time.
You should return the payment as described below.
If the payment was a paper check:
- Write "Void" in the endorsement section on the back of the check.
- Mail the voided Treasury check immediately to the appropriate IRS location listed below.
- Don't staple, bend, or paper clip the check.
- Include a note stating the reason for returning the check.
If the payment was a paper check and you have cashed it, or if the payment was a direct deposit:
- Submit a personal check, money order, etc., immediately to the appropriate IRS location listed below.
- Write on the check/money order made payable to “U.S. Treasury” and write 2020EIP, and the taxpayer identification number (social security number, or individual taxpayer identification number) of the recipient of the check.
- Include a brief explanation of the reason for returning the EIP.
For a full list of return centers by state please visit the IRS Website for more information. For your paper check, here are the IRS mailing addresses to use based on the state:
Philadelphia Refund Inquiry Unit
2970 Market St
Philadelphia, PA 19104
Kansas City Refund Inquiry Unit
333 W Pershing Rd
Mail Stop 6800, N-2
Kansas City, MO 64108
Andover Refund Inquiry Unit
310 Lowell St Mail
Andover, MA 01810
STUDENT LIFE & SUPPORT SERVICES
More information about Student Life and Support Services can be found on UD's Spring 2021 webpage.
At UD, we work hard to put our values of supporting members of our community into practice – from all races, ethnicities, nationalities, minoritized social identities and individual backgrounds – welcoming them with kindness and compassion, especially at a time like this when we collectively monitor the health of our community. The diversity of the University of Delaware is one of its greatest strengths. Racist, discriminatory and xenophobic behaviors and biases are not in line with our community values.
UD and CGPS take reports very seriously, and support is available 24 hours a day for anyone who experiences incidents of discrimination or harrassment. Support is available 24 hours a day and if you would like to speak with a clinician, we encourage you to call 302-831-2141 to connect with our Center for Counseling and Student Development. If it is after normal business hours, you can call (302) 831-1001 or text UDTEXT to 741741. If you would like to officially report this incident, please visit udel.edu/oei to file a complaint with the Office of Equity and Inclusion. If this is potentially a criminal matter, UDPD can assist by calling them at (302) 831-2222.
More information about Housing can be found on UD's Spring 2021 webpage.
7/23/20 - Fall 2020 Online Course Update
7/16/20 - Forum on SEVP Guidance for F-1 Students
7/15/20 - Important IRS Tax Compliance Information
7/10/20 - SEVP Guidance Frequently Asked Questions
7/1/20 - Sprintax Workshop
6/17/20 - Immigration Updates Webinar
6/15/20 - Incident Report: Intolerable Behavior
6/6/20 - OISS Statement on Recent Events
4/21/20 - Tax Support for Khbrat Students
4/10/20 - OISS is here to support you!
CGPS continues to monitor global health and safety conditions at our study abroad sites. Site-specific study abroad travel policies will be communicated to students during the application and orientation process. Students who are currently abroad must continue to follow the policies communicated to them before their departure.
Health and safety conditions related to COVID-19 are changing daily around the world. All study abroad students are required to submit a valid vaccination to UD’s Student Health Services. While UD has a vaccination exemption process that allows for on-campus study, study abroad travel policy requires that all travelers be up to date with COVID-19 vaccinations and boosters.
Yes. According to UD COVID-19 guidelines, eligible UD students (regardless of in-person or online class status) are required to be fully vaccinated and receive a booster and upload their documentation to the UD Health Portal within 30 days of becoming eligible for a booster.
This requirement also applies to UD World Scholars.
The CDC advises that everyone ages 18 and older should get a booster shot either when they are 5 months after their initial Pfizer or Moderna series or 2 months after their initial J&J vaccine. If you are not yet eligible for a booster, but will be due for one during your program, we encourage you to consult with your medical provider for advice prior to traveling.
Some study abroad sites may require a negative COVID-19 test result prior to departure and CGPS strongly recommends that everyone receive one for their own and others’ safety. The specific requirements regarding the timing of this test for your destination will be outlined by your faculty director, airline, CGPS, and/or local policy. If you have questions about testing requirements for your destination please reach out to your faculty director or program coordinator.
What happens if I cannot depart the U.S. on time for my study abroad program due to a positive COVID-19 test?
Please notify your faculty director/host institution and/or program coordinator immediately so they can help you make a plan. This situation will be handled on a case-by-case basis to determine when/if you may be able to arrive late and join the program.
Faculty directors are encouraged to follow UD protocols and use the UD Daily Health Screening form while abroad and can require students to show a green checkmark before participating in classes or program activities. Cases of non-compliance may be referred to the Office of Student Conduct. Students who have any unexplained symptoms should report them on the health screening form. If students receive a red X or yellow triangle upon completion, they should self-isolate until they receive a negative COVID-19 test result. Additionally, students who have been in close contact (within 6 feet for 15 minutes or more) with someone who has tested positive for COVID-19 should be tested.
What happens if I test positive for COVID-19 or have been in close contact with someone else who tests positive during the program?
Contingency plans are in place for isolation/quarantine during your study abroad program. Your faculty director/host institution will support you with re-arranging housing, finding testing, acquiring meals, and completing coursework. They will ask you for the names of anyone you have recently been in contact with in order to inform them. Students will follow the isolation/quarantine rules of their host country. In the absence of clear guidelines, UD rules will apply. If you need to seek medical care, including hospitalization, GeoBlue international health insurance will assist. In some cases GeoBlue assistance may activate benefits for a family member to travel abroad to be with a student during medical treatment and to accompany them on their return to the U.S.
As of June 12, 2022, the CDC will no longer require air passengers traveling from a foreign country to the United States to show a negative COVID-19 viral test or documentation of recovery from COVID-19 before they board their flight. If study abroad program participants are exhibiting any COVID-19 symptoms prior to departure, CGPS strongly recommends that they take a COVID-19 test for their own and others’ safety.
What happens if I cannot return to the U.S. from my study abroad program due to a positive COVID-19 test?
Anyone quarantined/hospitalized abroad will have someone there to support them. This could be the program faculty director or TA, a locally contracted support person, or a family member. The support person will help the student secure housing and meals, and if necessary, pay for those items up front. Students will be billed, after return, for any associated costs.
Students should check with their host institution and UD program coordinator before making any arrangements to return from their program early. If you have finished your coursework and academic obligations you may seek approval from your host intuition and UD to adjust your travel arrangements to return early.
Yes, if you had been accepted to the program that was cancelled. Please email firstname.lastname@example.org after you have submitted your application, letting us know that you would like to use the same recommendation from a previously cancelled program.
Scholarships are available for UD study abroad programs. Please see this page of our website for information about CGPS need-based awards.
If you were awarded a scholarship for a previously cancelled program, CGPS will honor your scholarship award.
Many programs had to adjust their itineraries and planned excursions in order to receive authorization to travel based on guidelines issued by the University of Delaware. Please visit the specific program page to look for updates. Contact the faculty director or program coordinator to learn more.
Will personal protective equipment (PPE) such as face masks and hand sanitizer be available to me during my study abroad program?
Additional PPE will be made available upon request to supplement the students' own personal supply.
CGPS strongly discourages personal travel outside of the structure of the program, and most programs do not provide time for personal travel. Students choosing to travel outside of the program dates do so at their own risk. All program participants are required to sign an acknowledgment of risk prior to departure.
Students on short-term, UD faculty-led programs are authorized by UD to travel to a single country of activity and are restricted from travel to other countries for the duration of their UD study abroad program.
Students on semester programs are authorized by UD to travel to a single country of activity and are restricted from travel to other countries for the duration of their UD study abroad program except for either:
Program sponsored travel to fulfill an academic requirement
- Or, travel between EU member states that do not have COVID-19 entry requirements as posted on Reopen Europa; and if travel plans are registered with 1) the on-site program coordinator and 2) shared with email@example.com
Unauthorized international travel will result in a UD Student Conduct referral for non-compliance with UD Policy. UD reserves the right to restrict additional travel at any time.
Yes, in addition to program-specific orientations run by faculty directors or program coordinators, all winter session students will be required to complete a Health & Safety Orientation in Canvas. Semester students will be required to complete any pre-departure orientations organized by their host institution or provider. All students can choose to attend a Pre-Departure Town Hall run by CGPS.
Your program coordinator and faculty director will provide recommended flight details.
Complete the CGPS withdrawal form. Log in to the Study Abroad database, click the "My Checklist" link next to the application you would like to remove, click "Request to Withdraw this Application" and complete the form. In the form, note that you are concerned about COVID safety and request a waiver of the $500 withdrawal fee.
3/12/20 - Cancelation of Spring 2020 German-American Federation Exchange Program
3/12/20 - Cancelation of Spring 2020 Lyon Exchange Program