Processing Aids: New Hire Documents Checklist
- Request to Recruit web form (sent to Payroll and Systems via webforms - Do not send a hard copy)
- Offer Status web form (sent to Payroll and Systems via webforms - Do not send a hard copy)
- HR Job Data (New Hire JED) Webform
- Employment Eligibility Verification
(I-9 Form - pdf format)*
(signed by new hire and dept staff)
Any new employee who is a non-U.S. citizen must complete his/her
I-9 form and have the documents reviewed, verified and witnessed by the
Foreign Students & Scholars Services staff.
- W-4 Online Webform
- Copy of Social Security Card
- Backup to Direct Deposit Online Webform
(Backup: Voided check or savings statement with bank address and savings account number, or official bank letter including transit and account numbers)
- Bayh-Dole Act - Agreement to Assign *
- Work Permit, if applicable *
*
These documents are to be completed,
signed, and submitted together as one package to
Payroll & Systems Administration two weeks prior to the start date of the newly
hired employee. The package must be accompanied by the
Support Documentation (pdf format) sheet.
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