Student Organization Travel/Use of University Vehicles
Registered Student Organizations are allowed to make travel plans as an organization and host trips within the Continental United States as long as the trips fall within the mission of the organization and during specific allowable times (see below). The University encourages student leaders to carefully review travel plans, destinations, hotel information, etc to ensure the utmost safety of all participants. Student leaders need to think about weather and how it may affect travel, and about accessibility to nearby emergency facilities like a hospital, police, park ranger, in case of emergency. Participants in the trip should bring a long a cell phone, and before leaving may want to let their parents and roommate(s) know about their travel plans.
Travel to anywhere outside the Continental United States may only be done by a Registered Student Organization if the trip is part of an Academic Service Learning Program or part of a Study Abroad Program.
Trips may not be scheduled during any period of time when the University is closed such as Thanksgiving break, Holiday Break, etc. Organizations may not use University vehicles during the summer. Any trips during spring break must still fall within the mission of the Registered Student Organization and be within approved distance unless the organization's registered advisor or other University official is chaperoning the trip.
All Registered Student Organizations must fill out the Mandatory Trip Form [PDF] when planning a trip. All organization travel is approved by the Associate Director with consideration of destination, safety, etc.
If any time during a trip there is an emergency, accident, etc, a student participant should immediately notify the University's Public Safety by calling (302) 831-2222.
Using Own Vehicle for Organization Purposes
The use of personal vehicles by students for travel
for recognized student organization purposes
is strongly discouraged. If
drives his/her own vehicle for recognized student organization purposes, then the
student assumes the risk associated with the vehicle use.
Whenever RSO travel plans change, the trip leader must contact the staff in 015G Perkins Student Center by calling 302-831-2428 immediately with an updated travel itinerary.