• Space Reservation Forms
• Event Policies
• Hen Zone Game Room
• Student Media Office
• USC Vendor Schedule
• StUDent Events

The Event Services Office in TUC 103 oversees space reservations, building maintenance and security, on-campus advertising by RSOs, and RSO websites. The ES Office can assist you in publicizing and promoting your organization or event, as well as procuring the items and permissions you need in order to host an event at the University Student Centers. To find out what's happening on campus right now, check out the StUDent Events site. To learn more about starting an RSO website, check out our RSO Websites Cheat Sheet [PDF].

Whether you're looking to host an informal meeting or a large-scale event, the University Student Centers have a space to fit your needs. Catering is available through UD Dining Services; their menu and serving options include sustainable, healthy and multicultural choices.

Ready to start planning your event? Below you'll find a link for the Room Capacity Chart, which can help you figure out what space will fit your needs. Not looking for a room? You can also reserve spaces on the PSC Concourse and Patios, TUC Food Court and Patios, Harrington Beach and Independence Field, just to name a few. All space reservation forms are found on the Forms Page. Be sure to check out any policies related to your event before you reserve a space, to avoid any complications. If there's a question we haven't answered or you need clarification, don't hesitate to call us.

• Room Capacity Chart
• Room Configurations
• Reservation Guide for Registered Student Organizations

  Before Your Event
  
  

  1. Please submit a Room Reservation Request form no less than 10 working days prior to your event. Room reservation requests are handled on a first come first served basis.
  2. Specify any special needs on the form including specifics which could affect other events in the facility (Music, Theater, etc.).
  3. A confirmation slip will sent via e-mail to the contact person indicated on the request form.
  4. Please review this page prior to the event for the facility policies. You will be responsible for the information listed there. Please contact the office for specifics.

  
  Cancellations must be made by 3:30pm on the last business day prior to the event in order to avoid a cancellation fee.
  
  Reservations for the Multipurpose Room MUST be cancelled 2 weeks prior to the reservation date. Cancellations or no-shows with less than 2 weeks notice will incur a cancellation fee of $500.00.
  
  In order to accommodate as many student organizations as possible and due to the large number of organizations requesting meeting space, student organizations are restricted to three (3) room reservations per week within the University Student Centers.
  
  During Your Event
  
  As your event is taking place, the group should be aware of their reponsibilites and/or liabilities in the area. Complete information is available on the Room Reservation form, but a brief summary follows:

  1. Candles and/or other open flames are not allowed in any meeting rooms.
  2. Smoking is prohibited in all University facilities.
  3. Eating and drinking is prohibited in classrooms and auditoriums.
  4. Materials may not be taped or tacked on walls, floors, doors, or windows.
  5. Alcohol is not permitted at any student function.
  6. Reservation times must be adhered to so that other reservation times can be honored.

  
  Any change to the original room set-up, needs to be changed back at the end of the scheduled meeting or event.
  
  If there are any problems contact the Building Supervisor on duty for help.
  
  Sales and Solicitation Information
  
  Sales and Solicitations Forms can be picked up in the Event Services Office, Room 103 TUC. These forms MUST be completed prior to any type of sales a group is involved with, including tickets, parties, item sales, etc.

  1. To complete the form a student must obtain an advisor's signature and an account code. (Either University internal or checking account)
  2. The Event Services Office will issue any tickets that may be needed. If the group is supplying their own tickets, all tickets need to be numbered and brought to the Event Services Office for verification at least two business days prior to the event.
  3. After completion of the event a group member must return to the Event Services Office during regular business hours with the bank deposit slip (which will be returned to the group by the bank) and any unsold tickets. Tickets must be brought to the Event Services Office even if the group used their own tickets.
  4. Money MUST be deposited on the evening of the event. NO EXCEPTIONS!!
  5. Any descrepancies in the actual amount deposited and the amount that should have been deposited needs to be explained in full for auditing purposes.

  
  Cancellations must be made by 3:30pm on the last business day prior to the event in order to avoid a cancellation fee.
  
  Reservations for the Multipurpose Room MUST be cancelled 2 weeks prior to the reservation date. Cancellations or no-shows with less than 2 weeks notice will incur a cancellation fee of $500.00.
  
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• Reservation Guide for Departments

  Before Your Event
  
  

  1. Please submit a Room Reservation Request form no less than 10 working days prior to your event. Room reservation requests are handled on a first come first served basis. The earlier the requests are received, the better a department's chance of receiving their request.
  2. Specify any special needs on the form including specifics which could affect other events in the facility (Music, Theater, etc.).
  3. A confirmation slip will be sent via e-mail to the contact person indicated on the request form.
  4. Please review this page prior to the event for the facility policies. You will be responsible for the information listed there. A room rental fee applies for departments. Please contact the office for specifics.

  
  Cancellations must be made by 3:30pm on the last business day prior to the event in order to avoid a cancellation fee.
  
  Reservations for the Multipurpose Room MUST be cancelled 2 weeks prior to the reservation date. Cancellations or no-shows with less than 2 weeks notice will incur a cancellation fee of $500.00.
  
  During Your Event
  
  As your event is taking place, the group should be aware of their responsibilities and/or liabilities in the area. Specific questions can be answered by a staff member in the Event Services Office, but a brief summary follows:

  1. Candles and/or other open flames are not allowed in any meeting rooms.
  2. Smoking is prohibited in all University facilities.
  3. Eating and drinking is prohibited in classrooms and auditoriums.
  4. Materials may not be taped on walls, floors, doors, or windows.
  5. The Event Services Office must be notified if alcohol is being served at an event.
  6. Reservation times must be adhered to so that other reservation times can be honored.
  7. Any change to the original room set-up, needs to be changed back at the end of the scheduled meeting or event.
  8. If there are any problems contact the Building Supervisor on duty for help.

  
  
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