Research administration

Programs cover topics from funding opportunities to 'effort administration'

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10:23 a.m., Jan. 30, 2014--Starting in February, the University of Delaware Research Office will offer monthly training programs for departmental research administrators. The programs will be led by UD experts in sponsored program administration.

For more details and registration, visit the Research Office Training website. Those who have questions about any of the programs should contact Portia Garvey, assistant director for pre-award services, at pgarvey@udel.edu.

Research Stories

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Saturn's secrets

The Cassini mission to Saturn has been profoundly productive, Carolyn Porco, leader of the imaging team, told an audience of 500 attending the Vernon Memorial Lecture at UD.

February

Equipment Budgeting in Proposals. Wednesday, Feb. 12, 9 a.m.-noon. Learn how to review equipment budgeting in proposals, what is considered/not considered equipment, equipment disposition (new web form), fabricating equipment, who owns the equipment and what does this mean, tracking federally owned/furnished equipment?  

Introduction to Effort Administration. Thursday, Feb. 13, 10 a.m.-noon. This session will provide basic training for the new or inexperienced effort administrator. Topics will include explanations of what effort reporting is, why and when it is required, and how it is accomplished at UD. Effort administrators who oversee effort for departments with current awards that have salary activity will have the opportunity for hands-on exploration of the effort reporting system to learn navigation and functionality of the system.

Pivot Training: Finding Funding Opportunities, Part 1. Thursday, Feb. 27, 10-11:30 a.m. Are you ready to take your research support to the next level? Pivot is UD's primary searchable research database for helping your institute, college, department and faculty members find relevant funding opportunities. This Pivot training will be provided in two sessions. Part 1 will concentrate on creating an account, learning how to do meaningful searches, saving and disseminating findings, and learning how to find helpful support documentation. See Pivot Training, Part 2, in March for description and be sure to register for both parts.

March

Salary Caps. Thursday, March 13, 9-11 a.m. A salary cap is a legislatively mandated provision limiting the direct salary an individual may receive under a grant, cooperative agreement, or contract. Multiple sponsors such as NIH, CDC, DHHS, USDA and DoD have salary caps. This session will discuss sponsors with salary cap limitations, how to calculate salary in a proposal restricted by a salary cap, and calculating salary cap effort and cost share.

Pivot Training: Finding Funding Opportunities, Part 2. Thursday, March 20, 10-11:30 a.m. How can you make Pivot work at an optimal level? Pivot, UD’s primary searchable research database, does more than search for funding opportunities. Learn how Pivot can be optimized by creating and refining Profiles for your faculty members or helping their graduate students understand this process. In Pivot Training, Part 2, participants will learn how to claim a profile; learn how updated profiles increase meaningful funding matches and find potential collaborators; and find creative ways to internally market Pivot within your institute, department and college. (Note prerequisite: Pivot Training: Finding Funding Opportunities, Part 1)

April

Research Administrator Annual Conference. Wednesday, April 9, 8 a.m.-4:30 p.m. Conference details and registration information will be available soon.

May

Introduction to Effort Administration. Thursday, May 8, 10 a.m.-noon. This session will provide basic training for the new or inexperienced effort administrator. Topics will include explanations of what effort reporting is, why and when it is required, and how it is accomplished at UD. Effort administrators who oversee effort for departments with current awards that have salary activity will have the opportunity for hands-on exploration of the effort reporting system to learn navigation and functionality of the system.

How Department Administrators Can Help Faculty/Graduate Students Understand the Grant Writing Process. Thursday, May 15, 10-11:30 a.m. This session helps department administrators better understand the grant writing process. The Research Office supports the proposal process from start to finish but many times it is difficult to know exactly what is happening during the different stages of the proposal process. Learn how funding is identified and how proposal applications are created, and review best grant writing practices.

June

Clearing Budget Hurdles: Salary Caps, Fellowships, Sponsor Forms and More. Tuesday, June 10, 9 a.m.-noon. In this hands-on budget training, participants will review budget stumbling blocks such as NRSA fellowships, sponsor salary caps and participant support. Session leaders will provide an overview of the UD Excel budget template and basic budgeting guidelines. Additionally, participants will learn how to effectively use the UD salary cap and effort calculator worksheets. Also, they will take a look at the PeopleSoft budget detail screen and review the various sponsor budget templates found in Cayuse proposal applications.

August

Close-Outs – NSF, NIH. Thursday, Aug. 7, 9 a.m.-noon. With the responsibility of performing close-outs, there is the added complexity of understanding the new billing requirements involving both NSF and NIH awards. During this session, these requirements and the impact that they have when closing out awards involving these sponsors will be discussed. Join this session to learn about these requirements so you are not left “holding the bag.”

Introduction to Effort Administration. Thursday, Aug. 14, 10 a.m.-noon. This session will provide basic training for the new or inexperienced effort administrator. Topics will include explanations of what effort reporting is, why and when it is required, and how it is accomplished at UD. Effort administrators who oversee effort for departments with current awards that have salary activity will have the opportunity for hands-on exploration of the effort reporting system to learn navigation and functionality of the system.

September

UD as a Sponsor for Department Administrators. Wednesday Sept. 17, noon-1:30 p.m. Internal funding opportunities (also known as pilot grant opportunities) are available to early career faculty members. The Department Administrator plays an important role in supporting the proposal process for these submissions. Review what funding options are available and why these are important. Also, participants will hear from a Department Administrator and a Contract and Grants Specialist who will provide them with guidelines and checklists to help their faculty member take that first step.

October

Subaward Monitoring. Wednesday Oct. 8, 10 a.m.-noon. This session will provide information regarding subawards from proposal preparation through subaward negotiation, monitoring/approval of subaward invoices to close-out of the subaward. Session leaders will discuss what forms are needed throughout the process and roles/responsibilities of all parties involved in subaward set-up and monitoring.

How to Prepare a GUR Application for Faculty. Wednesday Oct. 15, noon-1:30 p.m. or Friday Oct. 17, noon-1:30 pm. The General University Research (GUR) is an internal funding opportunity for full-time early-career faculty members. GUR grants are awarded primarily in the arts, humanities and social sciences. Those interested in applying to the GUR are encouraged to attend one of these prep sessions. Session leaders will review the GUR process, application guidelines, writing strategies, resources and future funding opportunities.

Introduction to Effort Administration. Thursday, Oct. 16, 10 a.m.-noon. This session will provide basic training for the new or inexperienced effort administrator. Topics will include explanations of what effort reporting is, why and when it is required, and how it is accomplished at UD. Effort administrators who oversee effort for departments with current awards that have salary activity will have the opportunity for hands-on exploration of the effort reporting system to learn navigation and functionality of the system.

November

Federal Cost Accounting Principles. Thursday Nov. 13, 9 a.m.-noon.  The Office of Management and Budget (OMB) has released the new “omni” circular, which will be effective in December 2014. This new circular combines the three previous circulars, A-21 cost principles, A-110 uniform administrative guidelines, and A-133 audit requirements that were applicable to institutions of higher education, as well as circulars that are applicable to not-for-profits and state and local governments. During this presentation, this new circular will be reviewed to provide an understanding of continuing practices related to research administration and to discuss any changes in government cost principles and uniform administrative requirements.

December

ACR for New Employees. Thursday, Dec. 4, 9 a.m.-noon. In this session, leaders will provide the tools necessary to navigate through the Automated Grants Project Close-Out Report (ACR). They will speak about each area of the report and will provide guidance about the information and/or documentation that is required for a successful close-out. This course is intended for all users of the ACR, not just individuals who are new to research administration involving close-outs. Participants will learn the “tricks of the trade,” and may find that they have some of their own to share.

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