Research training

UD Research Office announces training schedule for research administrators

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11:09 a.m., Jan. 18, 2012--Starting in February, the University of Delaware Research Office will offer monthly training programs for departmental research administrators.

The programs will be led by UD experts in sponsored program administration; many sessions also will feature DVD presentations from the National Council of University Research Administrators (NCURA). 

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For those presentations from the NCURA, Office of Sponsored Program staff will be available for questions following the DVD presentation.

For more details and registration, visit the Training website. Those who have questions about any of the programs should contact Trudy Riley, director of sponsored programs, at triley@udel.edu.

February

Managing Cost Issues (NCURA DVD). Tuesday, Feb. 14, 9 a.m.-noon, 200 Academy Street, Room 104. Representing the pre- and post-award central office as well as the departmental business office, this NCURA program will cover personnel and payroll issues, cost transfers, cost sharing management and companion accounts, costing and billing service centers, allowability of certain troublesome costs (such as food) and procurement cards. Case studies will highlight best practices and systems used to manage costs. 

Introduction to Effort Administration. More details and registration will be available soon on the Training website. This two-hour session will provide basic training for the new or inexperienced effort administrator. Topics will include explanations of what effort reporting is, why and when it is required, and how it is accomplished at UD. Effort administrators who oversee effort for departments with current awards that have salary activity will have the opportunity for hands-on exploration of the effort reporting system to learn navigation and functionality of the system.

March

A full-day training program will be offered. More details and registration will be available soon on the Training website

April

ABC’s of the Federal Cost Principles (NCURA DVD). Tuesday, April 10, 9 a.m.-noon, 200 Academy Street, Room 104. OMB Circulars and other costing principles establish guidelines for determining costs applicable to grants, contracts and other agreements, from governmental agencies to educational institutions (A-21), non-profit organizations (A-122) and hospitals (OASC3). As federal audit activity increases and budget challenges face universities and the federal government, it is even more critical that research administrators understand the principles provided by the Circulars in order to appropriately fund research and other sponsored programs. This NCURA program will help participants develop a better understanding of, and a resource toolkit for addressing, key aspects of contract negotiation.

May

Close-out’s Don’t Shut Down. Tuesday, May 8, 9 a.m. – noon, 200 Academy Street, Room 104. Gather the keys to unlock a less stressful close-out. Open doors to help simplify your award management process on the path to close-out completion. Pre-award, post-award and close-out will be addressed.

Monitoring Effort Commitments and Planning for Faculty Summer Salary. More details and registration will be available soon on the Training website. This one-hour session will help the department administrator learn how to monitor the fulfillment of faculty effort commitments and make sure that effort is reported appropriately, especially for effort commitments which were planned to be met with supplemental pay during the summer.

June

Cost Sharing: Why No Good Deed Goes Unpunished (NCURA DVD). Tuesday, June 12, 9 a.m.–noon, 200 Academy Street, Room 104. Cost sharing is an issue that affects all institutions, and its implications are often the cause of confusion. This NCURA program will include a review of the types of costs that qualify for cost sharing, the accepted categories of cost sharing, and the requirements for documenting and reporting it. The panel will discuss the various pressure points with cost sharing, from proposal to award to project closeout. The panel also will seek to clarify important risk areas arising from a heightened emphasis on cost sharing in recent audits.

July

Fundamentals of Research Administration. Tuesday, July 10, 9 a.m.–noon, 200 Academy Street, Room 104. In this workshop, participants will practice reviewing and identifying pertinent information in solicitations and award notices in order to better understand the critical information that is required to enhance the probability of a success of a proposal submission and facilitate communications with PI’s. Participants will practice finding information in proposals and award to different types of sponsors, and discuss their specific role in assisting PI’s in processing awards.

August

Subrecipient Monitoring: Assessing Risk (NCURA DVD). Tuesday, Aug. 14, 9 a.m.–noon, 200 Academy Street, Room 104. As the research world becomes more collaborative and complex, the issue of subrecipient monitoring is one that every university needs to be fully aware of. A plan for maintaining compliance is paramount to your institution’s research enterprise. This NCURA program will provide an in-depth discussion, starting with the OMB Circular A-133 compliance supplement, of risk assessments and how they’re used and the different models used for subrecipient monitoring. Issues such as monitoring large for-profit organizations, start-up companies, and foreign subagreements will be addressed.

Introduction to Effort Administration. More details and registration will be available soon on the Training website. This two-hour session will provide basic training for the new or inexperienced effort administrator. Topics will include explanations of what effort reporting is, why and when it is required, and how it is accomplished at UD. Effort administrators who oversee effort for departments with current awards that have salary activity will have the opportunity for hands-on exploration of the effort reporting system to learn navigation and functionality of the system.

September

Budget Basics. Tuesday, Sept. 11, 9 a.m.–noon, 200 Academy Street, Room 104. In this workshop, participants will focus specifically on what research administrators need to know and should be able to do in three phases of the budget preparation process: data gathering; building a budget; and transferring data to PeopleSoft/sponsors. Using samples of budgets, participants will identify some characteristics of “good” budgets, identify the right questions to ask to obtain information for budget preparation, and discuss tools for building budgets that better facilitate the transfer of data to PeopleSoft and sponsor forms.

October

Critical Issues for the Department Administrator (NCURA DVD). Tuesday, Oct. 9, 9 a.m.–noon, 200 Academy Street, Room 104. Successful administration of sponsored projects starts with the Department Administrator. With all of the rules, regulations and audit scrutiny, effective day-to-day management is critical. This NCURA program will discuss strategies for proposal budgeting, managing and monitoring expenditures, PI effort and procurement card use to avoid cost transfers. It also will address the different strategies necessary for managing different types of sponsored awards, e.g., contracts versus grants. 

Introduction to Effort Administration. More details and registration will be available soon on the Training website.This two-hour session will provide basic training for the new or inexperienced effort administrator. Topics will include explanations of what effort reporting is, why and when it is required, and how it is accomplished at UD. Effort administrators who oversee effort for departments with current awards that have salary activity will have the opportunity for hands-on exploration of the effort reporting system to learn navigation and functionality of the system.

November

Audit Savvy. Tuesday, Nov. 13, 9 a.m.–noon, 200 Academy Street, Room 104. Attendees will learn how to prepare for an audit by examining the questions that are asked of the institution and discussing the roles that the PI and research administrator play in making the audit a success. This session will include examples of excellent documentation and justifications as well as case studies in how to know when to provide the proper documentation to prepare for potential audit inquiries.

December

Managing Financial Requirements of Awards (NCURA DVD). Tuesday, Dec. 11, 9 a.m. – Noon, 200 Academy Street, Room 104. Awards for extramural funding carry a variety of requirements and restrictions. Appropriately administering awards will require policies and procedures and, potentially, electronic systems to meet a myriad of financial and administrative responsibilities. This NCURA program will focus on the Office of Management and Budget (OMB) Circulars related to financial and administrative issues for universities and non-profit organizations. Recent developments and best practices will be shared including data collection and reporting required in relation to the American Recovery and Reinvestment Act of 2009 (ARRA) and the Federal Funding Accountability and Transparency Act (FFATA).

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