Meeting Guidelines

Session Formats

Individual paper presentations (grouped by program committee)

Individuals may submit a proposal to present a researched-based paper. If your paper proposal is accepted, the program committee groups it with three or four other related papers into a panel. Each panelist presents his or her paper, and an open discussion follows the presentations. Each panel includes a moderator, who manages the time and introduces the panelists. (Note: Each conference participant may present only one paper.) See Presentation Guidelines for additional information.

Poster presentations (grouped and assigned to a specific time period)

A poster is an alternative way to present the results of a research paper. However, a poster is not simply a set of full text pages of a research paper pinned to a board. To make a poster presentation, an author must prepare a set of printed pages that show the major components of her/his research study in a very concise and visually interesting manner. As a poster presenter, you have a unique opportunity to directly explain your work to colleagues who share your interests. A proposal for a poster presentation requires the submission of an abstract. See Presentation Guidelines for additional information.

Organized panels

A panel is a formal exploration of an issue through the presentation of papers (typically four or five). Each panelist presents his or her paper, and an open discussion follows the presentations. (Note: Each conference participant may present only one paper.) See Presentation Guidelines for additional information.

Organized colloquies

A colloquy is a structured, formal discussion of a topic by a few selected individuals (typically four or five people). Presenters make prepared comments and engage in an open discussion with the audience. They do not, however, present written papers or in-depth research findings. Instead, speakers draw upon their general knowledge, background, and experience of the subject being discussed. See Presentation Guidelines for additional information.

Breakfast roundtables

A breakfast roundtable is an informal discussion of a topic during breakfast. The discussion is led by one to three people but open to anyone who wishes to join in and share his or her views. Leading a roundtable is a good way to meet people who share your interests. See Presentation Guidelines for additional information.

If more than one person will lead the roundtable, only the primary leader must submit a proposal.

Important note: Because breakfast roundtable sessions take place in the general dining area, the use of audio-visual aids and equipment is not possible.

Volunteer moderators

This option is designed for those who wish to actively participate in the conference but who are not involved in any of the session types/roles described above. Do not choose this option if you are presenting a paper or serving as a colloquy speaker or breakfast roundtable convenor.

Moderators are primarily responsible for introductions, keeping the time, and alerting presenters of remaining minutes, as well as managing the open discussion period. They are expected to maintain an atmosphere conducive to open and collegial discussion of ideas. Moderators are not discussants. However, each moderator is responsible for making a brief introduction (one minute) of each paper. Each paper presenter is responsible for sending the moderator an electronic copy of his or her paper by March 1, 2010. Do not choose this option if you are presenting a paper or serving as a colloquy speaker.