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UAA
Conference Frequently Asked Questions (FAQs)
Below we have included answers to the most common inquiries that we receive from our conference participants. If you do not find the answer to your question on this page, please see the contact information at the bottom of this page. For non conference-related inquiries, please visit the Contact Us page.
Before
the Meeting . . .
- Is it necessary to be a
UAA member to attend the conference?
- How do I become a member
of the UAA?
- I need my membership number
to register for the conference. What's my number?!
- Are one-day registration
rates available?
- What's the format of my
panel going to be like?
- Do I need to submit my final paper before the conference? If so, when?
- Should I bring copies of
my paper? If so, how many?
- When and how can I view
UAA conference abstracts?
- I have special needs while
I'm at the conference (diet, accessibility, etc.).
What should I do?
- Are there less expensive
hotel accommodations available?
Audio-Visual
Needs . . .
- What sort of audio-visual
equipment will be available in the conference session rooms?
- I'm leading a breakfast
roundtable session. Will it be possible for me to show slides
during the session?
While You're at the Meeting . . .
- Can I pay registration fees
on site?
- What do I do if I lose my
name badge?
- What should I do if I arrive
after registration has closed for the day?
- Where do I go to make copies?
- Where do I go to check my e-mail?
- I don't know if other members
of my session have arrived yet. How do I get in touch with them?
- How do I distribute my paper
or other materials to people in other sessions?
- I want to go on a tour,
but I didn't sign up for one online. Can I still go on a tour?
- Can I buy a meal/reception
ticket for my spouse/guest?
After
the Meeting . . .
- How do I get a copy of someone's
paper?
- I lost my registration receipt.
What should I do?
- Does UAA publish conference
proceedings?
- How do I submit my conference
paper for consideration in the Best Paper Award?
- Are extra copies of the
program available?
Before the Conference . . .
- Is it necessary
to be a UAA member to attend the conference?
UAA members will receive a discounted registration rate, but everyone
is welcome to attend!
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- How do I become
a member of the UAA?
The Urban Affairs Association membership payment services are
provided by Wiley Blackwell Publishing, Inc. Our membership year
runs from January 1 through December 31 of each calendar year.
The Urban Affairs Association has three membership categories:
institutional, individual, and student. To learn how to become
a member and see current dues, visit
the Wiley Blackwell Publishing, Inc. website .
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- I need my membership
number to register for the conference.
What's my number?!
If you have received a renewal notice, your number is listed at
the beginning of the letter. If you are unsure of your membership
status or ID number, please call Wiley Blackwell Publishing, Inc.
at 800-835-6770.
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- Are one-day registration
rates available?
UAA is unable to offer one-day registration rates. All participants
pay the full registration fee regardless of length of stay.
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- What's the format
of my panel going to be like?
The UAA website has detailed guidelines for presenters, moderators,
and organizers. For information, please see the Session Formats page.
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- Do I need to submit my final paper before the conference? If so, when?
Final papers must be submitted to the moderator of each paper panel by Monday March 1, 2010. The e-mail address for each moderator will be sent to panelists prior to the deadline for paper submission.
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- Should I bring
copies of my paper? If so, how many?
Yes, you should bring at least 12 copies of your paper. It's best
to plan ahead and bring more copies than you think you'll need!
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- When
and how can I view UAA conference abstracts?
A preliminary abstract file will be available by December 1, 2009. Please check your abstract text and send any corrections or updates using instructions on the Abstracts page.
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- I have special
needs while I'm at the conference (diet, accessibility, etc.).
What should I do?
If you are a vegetarian, you may indicate this choice when you
register for the conference. If you have additional dietary restrictions
(vegan, nut allergies, etc.), please inform us at least one month
prior to the conference. If you have accessibility issues, please
inform us prior to the conference. We will do our best to make
sure that the hotel accommodates you. You may email Shelly Tillinghast
at shelviat@udel.edu or phone her at 302-831-1681.
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- Are there less
expensive hotel accommodations available?
Since UAA typically meets in a large city, a quick Internet search
will reveal other accommodations available to meet your needs.
Conference hotels provide meeting space based on an agreed-upon
occupancy level. By reaching the contracted occupancy level, UAA
can keep its space rental costs lower, which in turn allows us
to offer lower registration rates. Also, reserving a room at the
host hotel is an ideal choice because almost all events occur
within the hotel.
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Audio-Visual Needs . . .
- What sort of
audio-visual equipment will be available in the conference session
rooms?
Each session room will be equipped with a screen, a laptop, and an LCD projector. See the Audio-Visual Support page.
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- I'm leading
a breakfast roundtable session. Will it be possible for me to
show slides during the session?
No. Breakfast roundtable sessions are informal discussions that
take place during the breakfast meal before regular sessions begin
each morning. Because the roundtable sessions take place in the
general dining area, the use of audio-visual equipment (other
than a laptop without a projector) is not possible.
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While You're At the Conference . . .
- Can I pay registration
fees on site?
If you are not on the conference
program, you can register on site. Registration
rates are higher for those who register on site. For on-site
registration, we accept only cash/traveler's checks, certified checks (i.e., cashier's/bank
checks), or online credit card payments.
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- What do I do
if I lose my name badge?
Just go to the UAA registration desk and request another badge.
It may take a few minutes!
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- What should I
do if I arrive after registration has closed for the day?
Registration will open at 7am the following morning. However,
if you need a ticket to enter a reception that evening, go directly to the entry of the reception location, and we will provide your ticket.
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- Where do I go
to make copies?
If you are staying at the conference hotel, Internet access is
available in the Business Center. Business center rates apply
for e-mail and copies. If you aren't staying at the hotel or don't
wish to pay Business Center rates, there are usually commercial
outlets (e.g., Kinko's) near the hotel.
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- Where do I go to check my e-mail?
UAA provides a limited number of laptops with Internet access in its Internet Café.
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- I don't know
if other members of my session have arrived yet. How do I get
in touch with them?
Before the conference, you may wish to e-mail the other members
of your session and agree to meet before your session. E-mail addresses are listed in the abstract file for each conference. Once you're
at the conference, there are a number of ways to get in touch
with another participant. First, ask the UAA registration staff
if that person has checked in at the conference registration desk yet. If he or she has, call the
hotel operator on one of the house phones and ask for his or her
room. If he or she isn't staying at the hotel, you'll have to
wait until your session starts to see him or her (unless they
call you first!) You can also post a message on the message board
near the UAA conference registration desk.
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- How do I distribute
my paper or other materials to people in other sessions?
If you want to distribute your materials to people in a specific
session, you can attend that session and talk with the panelists
before or after their presentation. If you're unable to attend
the session, contact the panelists via
e-mail either before or after the conference. After the conference, you will receive an electronic copy of the participant directory, which will include e-mail addresses.
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- I want to go
on a tour, but I didn't sign up for one online. Can I still go
on a tour?
The local host committee staffs a tour desk at the conference They are able to answer any questions about tour availability.
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- Can I buy a meal/reception
ticket for my spouse/guest?
Yes. Go to the UAA conference registration desk and let the staff know which
meal(s) you want to purchase. We accept cash and online credit card payments for these transactions.
Prices generally run between $30 and $50 per ticket.
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After the Conference . . .
- How do I get
a copy of someone's paper?
The UAA office does not collect any conference papers, so you
will have to contact the author directly. You can look up each
participant's name and
e-mail address in the electronic participant
directory that you receive after the conference.
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- I didn't save
the e-mail message containing my registration receipt. What should
I do?
Contact the UAA office and we will send you a duplicate receipt.
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- Does UAA publish
conference proceedings?
No, we do not publish conference proceedings.
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- How do I submit
my conference paper for consideration in the Best Paper Award?
All conference papers submitted for the annual conference issue
of the Journal of Urban Affairs
are eligible for the award.
The deadline for submission and a special call for papers are
included in the conference program booklet and will be posted
on the UAA website.
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- Are extra copies
of the program available?
The UAA office retains a limited number of conference programs
for office use only. However, we will post a PDF file of the conference
program on our website, which you can then easily download and
print.
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If your question is not addressed above, please contact us—
For conference-related questions about . . . |
Contact . . . |
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