ago, a subcommittee of the University's Committee on Information Resource
Planning and Management (CIRPM) worked on issues related to electronic
record-keeping. A topic that came up repeatedly in their discussions was
the official use of e-mail in University business.
As a result, the CIRPM subcommittee created guidelines to raise campus
awareness of a variety of issues pertaining to e-mail use.
The guidelines address issues of privacy and etiquette, and they also
recognize that e-mail is one of the most common forms of electronic University
Following are highlights from the guidelines. E-mail is
Not private. Once you send an e-mail message, it is no longer yours. It
belongs to the recipient;
More permanent than paper documents;
A communications medium in which messages should be worded carefully and
A tool for employees of the University to conduct the business of
the University; and
Not a right, but a privilege granted to students, faculty and staff.
View the full text of the CIRPM
subcommittee's guidelines about e-mail use.