Microsoft Word 7.0: A Tipsheet



Microsoft Word version 7.0 is a word-processing program for use with Windows 95. MS Word provides a means for creating, formatting, and editing documents; inserting graphics from other applications; creating or inserting tables; and ensuring clarity (spelling, thesaurus, word count). This tipsheet contains basic information for creating and modifying documents using MS Word 7.0. Because other versions of MS Word use many of the same features, the instructions in this tipsheet also should apply to those versions.

Contents Help

Starting Microsoft Word 7.0

  1. Click the Start button to open the Windows 95 menu.
  2. Choose "Programs".
  3. Choose Microsoft Word.

Use the pull-down menus or the buttons on the Toolbar to access MS Word 7.0 features. Position the pointer over any button to display a description of the button's function.

To access Help, click the Help button ( a question mark and an arrow) on the top-right corner of the screen. Then, when the question mark is attached to the pointer, click the area of the screen with which you need help. You can also access Help from the Menu Bar. The Help "Answer Wizard" allows you to search help topics.

To Exit the program, select the "File" menu, then choose the "Exit" command. You can also click the Close button (identified by an X) in the upper-right corner of the window.

Contents Help

Creating a Document

You can create a new document in two ways:

  1. Click the New button (the sheet of paper) on the left side of the Toolbar.
  2. Select "New" from the "File" menu.

Before entering text, you can use the format buttons on the Toolbar or the "Format" menu to select formatting options for your document. (See "Formatting a Document" below.)

Enter text in the document window (the blank white area) and save the text frequently. Save your document by clicking the Save button (the disk) in the top-left corner of the screen. The first time you save a file, you must give it a name and specify where to save the file. MS Word defaults to the directory named "My Documents."

You can move around your document in the following ways:

The "Tools" menu provides options for ensuring clarity (spelling, thesaurus, word count, etc.). In addition, as you type, MS Word underlines misspelled words with a wavy red line. To correct misspellings, click the red wavy line with the right mouse button.

To Close your document, select the "File" menu, then choose the "Close" command.

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Viewing a Document

You can view a document in Normal, Page Layout, or Outline view. Normal view is the default view. Page Layout view allows you to see graphics, headers, footers, and the edge or boundaries of a page. Outline view displays your document in the form of an outline. You can alternate between the different views by clicking the appropriate buttons in the lower-left corner of the Word window or by selecting a command from the "View" menu.

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Editing a Document

You can modify an existing document by adding or deleting text; changing format; cutting and pasting; moving text; inserting new text, tables, or graphics; or by adding existing information from other documents.

To replace text, first select the text you want to change. There are several ways to select text:

You can replace existing text by typing the new text. To delete the selection, backspace or press DELETE. Click anywhere in the document to deselect text.

To insert text, position the insertion point where you want the text to appear, then enter text.

Undo/Redo the left- and right-pointing arrows)--The Undo button (the left-pointing arrow) allows you to reverse your last action or command. You can also press the CTRL-Z key combination. To reverse the Undo command, press the Redo button (the right-pointing arrow) or the CTRL-Y key combination. Press the ESC key to close the Undo list.

Cut and Paste--Select text and click the Cut button (the scissors), press the CTRL-X key combination or the backspace key to delete the text. Position the insertion point where you want the text and click the Paste button (the clipboard), press the CTRL-V key combination, or use the "Paste" command from the "Edit" menu.

Move--To move text within a document, select the text, then click and drag the pointer with the right mouse button to the new position. Release the mouse button.

Copy--To copy any portion of your document, select text, then click the Copy button (two sheets of paper), press the CTRL-C key combination, or use the "Copy" command from the "Edit" menu. You can then paste the text within the document or in another document.

Contents Help

Formatting a Document

You can format a document before entering text using the "AutoFormat" command or the "Format" menu, which allows you to select individual format options (font, tabs, borders, etc.). You can also change the format of all or part of an existing document by selecting the text, then modifying the format options. Use the "File" menu's "Page Setup" command to select margins, page orientation, and page layout.

Contents Help

Getting Online Help

You can get online help in one of the following ways:

If you need help working with MS Word 7.0, send e-mail to or call the IT Help Center at 831-6000.


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Last Modified: October 22, 1996