UD Central Mail Server
Mailing Lists

What is a Mailing List?

A mailing list is a collection of e-mail addresses. Mailing lists located on the central system (UNIX composers) are usually accessible system wide. (Note: most e-mail applications have some mailing/address list capability, but access/use is limited to the individual user.) Lists are used to send copies of an e-mail message to several people at one time and can serve to facilitate one-way communications to a group of people or group discussions.

All student requests for a list must be submitted by a faculty or staff member on their behalf. For student groups please contact the appropriate office (Student Activities and Programs, Greek Affairs, or Club Sports).

Please allow up to one week for all requests.

At the University of Delaware, faculty and staff may request one of two types of lists:

A Mailman list will distribute copies of messages to all the list members and, optionally, archive a copy of each message. It also allows you to control who can post to the list (list moderation) and you can close the list to only member posts to restrict spam. Mailman list software helps you manage your list using a web interface. List owners need to add new members to the list or approve requests for subscription.
- Form to request a mailman list (faculty and staff only)
A manually maintained list simply distributes copies of messages to all list members. This type of list or simple mail reflector is located in a special directory area on the central UNIX systems and is open. The list owner may provide up to 5 e-mail addresses as initial members and will be required to add additional members or delete existing members using the UD MMML (Manually-Maintained Mailing List) Manager web application.
- Form to request a manually maintained list (faculty and staff only)

What is a Mail Alias?

A mail alias is either

A simple mail reflector where copies of mail sent to the alias forwards to one or more email-ids. This is a manually maintained list.

Form to request a manually maintained list (faculty and staff only)

A shared mailbox typically allows one copy of e-mail to be delivered to a separate inbox accessed by multiple people. Shared mailbox setups differ depending on whether all persons that need access to the shared mailbox are on the central Exchange mail server or not (requires an alternate "incoming" inbox setup).

Form to request a shared mailbox (faculty and staff only)
To delete a shared mailbox, please e-mail access@udel.edu and provide the shared mailbox name.
To request access changes for a shared mailbox, please e-mail access@udel.edu and provide the shared mailbox name and the names and UDelNetIDs of the people who need access added or removed. If you are requesting to add people, please indicate if they need "Send-As" access (ability to send mail from the shared mailbox id) in addition to "Full Access".

Aliases (of either type) are commonly used when there is a need to create a special id for an organization or department.

Class and Majors lists available in the PO Box System

The PO Box System was developed at the University of Delaware. It is a closed system (login required) used to send messages to Student Class and Majors mailing lists.

Log into the PO Box system using your UDelnet ID and password.
Help information is available at this url: http://www.udel.edu/topics/pobox/ and inside the PO Box by clicking on the ?s.
Membership for class and majors lists is automatically updated daily from UDSIS data.
Majors lists are available by student classification year and supersets exist for undergrads, grads, and students (all undergrads and grads within a major).

Form to request special access to lists in PO Box (faculty and staff only)

GCC Mailing Lists

There are several automatically updated mailing lists that we call GCC lists because they are the electronic counterpart to the Graphic Communication Center's mailing label lists. These exist for HR Liaisons, Department Chairs, Academic, and Administrative Directors. They are updated when personnel information in the HR system is updated. The GCC lists exist as well in the PO Box system.

Bulk Mail Tickets

If you have a need to send an occasional University related message to a large group of people (more than 50), and you have your own list of email addresses provided by your department or HR, then you may request a bulk mail ticket. A bulk mail ticket allows you to send an e-mail message in the most efficient way through the UD PO Box system. You may not use attachments with a bulk mail ticket, however there are two ways you may provide additional information:

Refer to a web page link in the body of your bulk mail ticket to provide additional information.

Use the UD Dropbox Service to upload (drop-off) the file to yourself. You will receive an e-mail with a claim ID and passcode as a link to later retrieve the file (drop-off) from the UD Dropbox Service. Copy this link and paste it in the body of your bulk mail ticket. The file (drop-off) is only available for 21 days from the time the file is uploaded (dropped-off) using the UD Dropbox Service.

Form to request a bulk mail ticket (faculty and staff only)

UD Central Mail Server Mailing Lists

UD Central Mail Server
Mailing Lists