Minutes

Faculty Senate Student and Faculty Honors Committee

Friday, January 11, 2008

 

Present:  Jan Bibik, Michael Gilbert, Linda Gottfredson, Rhonda Hyde, Katharine Kerrane, Zachary Schafer

 

  • Approved minutes of 12/7/07 with addition of Jan Bibik as present at the meeting

 

  • Linda announced that a new CITA person has been hired to help the Faculty Senate and, in the near term, this committee in particular. Linda is setting up a meeting with her (Brenda Misko) and her supervisor (Eric Cantrell), who will be training her.

 

  • Alison Award
    • All of the edited documents attached to the agenda were accepted

o       Linda questioned if the qualitative rubric should be included on the website and the committee agreed to leave it on

o       Katharine inquired if there would still be a named dinner hosted by the President.  Michael will check on that as well as on the timing for the event. In recent years, the President has announced the recipient of the Alison Award at this dinner.

 

  • Excellence Awards
    • All of the edited materials were accepted

o       Linda has been corresponding with Carl Jacobson about sending invitations to students to nominate via mass email.  There had been a concern that UD’s new mass emailing facility was strictly reserved for emergency use only.  Dan Rich has ok’d John Brennan, of Public Relations, distributing the email invitations for us

    • The online nomination form needs editing, which Linda will arrange. She would also like the committee to go online and submit some dummy nominations to check the system

 

  • Honors Day Program Booklet

o       Michael is waiting for clarification of the production timeline at which time the committee can have conversations regarding length, edits, etc. of the booklet

o       Katharine indicated the Honors Program Breakfast is not currently listed and she will notify Connie Mckinney, who oversees production of the Booklet, to include it

 

  • Publicity for Excellence Awards

o       Michael met with John Brennan and Dan Rich regarding publicity to elicit nominations from students and alumni.  John is willing to help craft a message. and help with the campaign through UDaily, email and a press release in The Review.  He just needs the content; Linda will give him the links to the templates.  Michael will try to set up a meeting with John for next week.

o       The traditional means of publicity will be used again this year around the deadlines.  Michael and Zach are making a list of student organizations to email.

o       Michael and Zach talked about doing a social event with the Excellence award winners.  The thought was to invite students who nominated the recipients, a few other faculty, deans, the President and Provost, the committee and student leaders from prominent student organizations.  It would give the committee visibility on campus. The committee felt this was a good idea and suggested holding it in the fall to influence Spring nominations.  It would have to be held the 2nd week in February this year. Do we want to do this?  It was decided we didn’t have the time, resources or personnel for this year. 

o       There was discussion about the alumni being a missing piece in the nominating process and this needs to be addressed.  There are two issues: contacting them and getting them onto the website.  More advertising needs to target alumni 1-5 years out such as at Homecoming.  Other alumni also need to know because some might conceivably want to endow a student award.  On the second issue, alumni need a way to connect electronically to the University and be authenticated in order to use our online forms.  Linda indicated that Carl Jacobson was going to check on the technical accessibility. It was suggested that maybe there could be a pop up so alumni could find their ID and password or that a link could be created and embedded in the announcement.

 

·        The meeting was adjourned at 10:15.

 

Minutes submitted by Jan Bibik