Student Organization
Travel/Use of University Vehicles
Registered Student Organizations are allowed to make travel
plans as an organization and host trips within the Continental
United States as long as the trips fall within the mission of the
organization and during specific allowable times (see below).
The University encourages student leaders to carefully review
travel plans, destinations, hotel information, etc to ensure
the utmost safety of all participants. Student leaders need
to think about weather and how it may affect travel, and about
accessibility to nearby emergency facilities like a hospital,
police, park ranger, in case of emergency. Participants in
the trip should bring a long a cell phone, and before leaving
may want to let their parents and roommate(s) know about their
travel plans.
Travel to anywhere outside the Continental United States may only be done by a Registered Student Organization
if the trip is part of an Academic Service Learning Program
or part of a Study Abroad Program.
Trips may not be scheduled during any period of time when
the University is closed such as Thanksgiving break, Holiday
Break, etc. Organizations may not use University vehicles during
the summer. Any trips during spring break must still fall within the mission of the Registered
Student Organization and be within approved distance unless
the organization’s registered advisor or other University
official is chaperoning the trip.
All Registered Student Organizations must fill out the mandatory
trip form when planning a trip. All organization travel is
approved by the Associate Director with consideration of destination,
safety, etc.
If any time during a trip there is an emergency, accident,
etc, a student participant should immediately notify the University’s
Public Safety by calling (302) 831-2222.
Using
Own Vehicle for Organization Purposes
The use of private automobiles/vehicles on business for student
organizations is permitted though not encouraged. Organizations
must fill out the appropriate paperwork to be granted this
privilege. It is best if private vehicles only be used for
organization purposes when the driver is the only occupant
of the car. Organizations using many private vehicles for organization
purposes (like a trip) are encouraged to use University vehicles
instead.
Please go to http://www.udel.edu/student-centers/AandP/forms/privehicle.pdf
and fill out the appropriate form. Submit this paperwork to
either the Associate Director or Assistant Director in 218
Trabant University.