Sales and Fund Solicitations
by Registered
Student Organizations
By definition, sales/solicitations includes
solicitation of information, membership, admissions, charges
for events, donations, and any funds derived from programs
and services rendered or sale of goods.
All on-campus sales/solicitations by registered or chartered
student organizations, fraternities, sororities and residence
hall governments must be authorized by the Associate Director
of the Student Centers for Event Services, Room 103 Trabant
University Center, or the Assistant Director of Residence Life
for Residence Education. Guidelines for granting or refusing
authorization for sales/solicitations are available from the
Associate Director of the Student Centers for Event Services.
A student organization sales/solicitations form must be completed
before the authorization process is finalized.
All funds derived from on-campus sales/solicitations must
be deposited in the organization's University internal account
or University-supervised checking account. After expenses are
paid from either account, the remainder of funds may be used
only to support the on-campus programming activities of the
organization. (Exceptions are made in the case of funds received
as part of a religious worship service and in the case of solicitations
for non-religious, off-campus charitable organizations as defined
by the Internal Revenue Service.)
Registered or chartered student organizations may not conduct
sales/solicitations on a "door-to-door" basis in
University facilities.
Certain fund-raising activities are regulated by the State
of Delaware. These activities include raffles, lotteries, casino
nights and other games of chance. For information about these
activities contact the Associate Director of the Student Centers
for Event Services. The sale of food that is not commercially
prepared and packaged is prohibited by state law.
Off-campus individuals or firms are not permitted to conduct
sales/solicitations on campus except when sponsored by a University
department, registered or chartered student organization, or
a residence hall government. Specific criteria for the authorization
of such sales are available from the Associate Director of
the Student Centers for Event Services.
Residence hall governments must obtain authorization from
the Assistant Director of Residence Life for Residence Education
for sales/solicitations outside their residence halls. "In-house" sales/solicitations,
those conducted by a residence hall government inside its own
hall, need only be authorized by the Office of Residence Life.
Chartered fraternities and sororities must also obtain authorization
from the Associate Director of the Student Centers for Event
Services for sales/solicitation conducted on campus outside
its own houses. In-house sales/solicitations procedures should
be determined by negotiations between the local chapter and
its Alumni Housing Corporation, Regional or National Officers.
Registered or chartered student organizations or hall governments
desiring to use a dining hall as the site for sales/solicitation
must obtain authorization from both the dining hall manager
and the Assistant or Associate Director of Dining Services
as well as the Associate Director of the Student Centers for
Event Services and the Assistant Director of Residence Life
for Residence Education.
Authorization to sell on campus does not constitute an endorsement
by the University of either the product sold or the service
rendered.
Failure to comply with the provisions of the Sales/Solicitations
policy could result in the loss of organizational recognition
and possible referral to the University Student Judicial System.
Registered or chartered student organizations may not engage
in off-campus fund raising activities without the permission
of the Associate Director of the Student Centers for Activities
and Programs. All registered or chartered student organizations
must pay all debts to the University with in a reasonable period
of time. If their accounts become delinquent, then University
privileges and/or recognition may be removed.
Questions regarding the sales/solicitations procedures should
be addressed to the Associate Director of the Student Centers
for Event Services. All policy interpretations will be made
by the Associate Director of the Student Centers for Activities
and Programs.