Student Centers’ Policies

Food

• Student Organizations may not provide their own food or have an outside caterer or restaurant provide food for any event taking place in an Outdoor Space. 
• If you wish to give food away to participants, please make arrangements through University Catering (302-831-2891)
• If you want there to be food available for guests to purchase, contact Dining Services Concessions. Concession items include hot dogs, snacks, sodas, bottled water, etc. There is no charge to the organization for this service, as the individual participants pay for their purchases.

Power

• For access to power outlets on Harrington Beach, Student Centers Patios, or Independence Field, contact the Student Centers Event Services Office (302-831-2633)
• If power for DJs, bands, novelties, etc is required for any other outdoor space, please complete SOLAR Form E4.

Garbage Cans and Trash Removal

• For any outdoor event, other than those on the Student Centers patios,  garbage cans sufficient to hold the trash produced by the event must be ordered using SOLAR Form E4.
• At the conclusion of the event, the organization is responsible for picking up any trash left around the event area and placing it into the garbage cans.
• When arranging a pickup time, please be sure to allow enough time for clean-up to assure that all trash is in the cans when the truck arrives to collect the waste.

Audio Equipment

• Sound Systems and equipment for events on Harrington Beach, Independence Field and the Student Centers patios can be requested when submitting the Student Centers Reservation Form
• Audio Equipment for events at other outdoor locations can be requested using SOLAR Form E4
• The noise level at your event must not violate the City of Newark’s Noise Ordinances. Additionally, if during class time, the sound level of your event cannot interfere with classes. Residence Life needs to approve any event with amplified sound that is in a Residence Hall area

Public Safety

• If your event has anyone collecting any money, then you must hire at least one student aide to work the event. If there are multiple points of collecting money, then there should be enough staff to cover all of these areas.
•  Events that will attract large crowds or have other circumstances that may require assistance in maintaining the safety of the participants will also require Public Safety.
• To request public safety at your event, use SOLAR Form E1.

Tents and Staked Items

• Tents for outdoor events can be requested using SOLAR Form E4.
• No staking of objects is allowed on University property.  Tents must be held up using sand bags or other weights that do not damage the ground.

Cancellation

• Services must be cancelled by 9 a.m. on the business day prior to the event in order to avoid charges being incurred.
• To cancel reservations for Harrington Beach, Independence Field or the Student Centers patios, use the Student Centers Cancellation Form.
• All other services should be canceled by contacting the Activities and Programs Office.