Student Centers’ Policies
Freedom of Association/Becoming
a Recognized Organization
Students are free to organize and join associations to promote
their common interest. The University believes it is appropriate
to share its resources with associated groups in order to fulfill
the University’s overall educational function. Therefore,
associated groups may apply to become Registered Student Organizations
in order to access University resources or to become a recognized
Chartered Fraternity or Sorority.
Becoming
a Registered Student Organization
Associated groups affiliated with Residence Halls or Special
Interest Housing should consult their respective Complex Coordinator,
Hall Director, or Residence Life Office.
Associated groups that are competitive in sports should consult
with Recreation and Intramural Programs.
All other undergraduate associated groups may become Registered
Student Organizations by following the registration procedure.
(see: http://www.udel.edu/student-centers/AandP/rso/becomingrso.html)
The University may deny registration to any associated groups
or withdraw registration of any student organizations that:
- promote unlawful aims and goals
- pose a substantial threat of material disruption, such as
interruption of classes, damage to the property of others,
interference with the rights of others, exposure of students
or others to an unreasonable risk of harm, or disruption of
the regular and essential operation of the University
- are unwilling to be bound by University policies or the Code
of Conduct
Becoming
a Recognized Chartered Fraternity or Sorority
Associated groups that are colonies/chapters of national social
fraternities and sororities register with the University as "Chartered
Fraternities and Sororities." The University’s expansion
policy/procedure for national fraternities and sororities is
administered by the Student Centers in conjunction with the student
governing body (IFC, NPC, or NPHC). Associated groups of students
interested in establishing a colony/chapter of a national fraternal
organization should consult with the Assistant Director of the
Student Centers for Activities and Programs. In order to assure
success in the recognition process, each council may only expand
by one chapter a year if approved by the council. All chapters
that wish to colonize/re-colonize must be a member of the NIC,
NPC, or the NPHC national organization to have recognized status
on campus. If the National Greek organization wanting to re-colonize
does not belong to the NIC, NPC, or NPHC the national organization
must contact the Assistant Director of Student Centers for approval.
The University does not allow “local” chapters (those
that do not have National affiliations) to be recognized.
Any National Chapter that wants to colonize/re-colonize on the
University of Delaware campus must send a written letter of intent
to Assistant Director of Student Centers, 218 Trabant University
Center, Newark, Delaware, 19716. After the letter is received
and approved the appropriate council will schedule meetings to
begin the process of expansion/extension
All recognized fraternities and sororities must participate
in the Chapter Assessment Program (CAP).
Failure to do so will result in a loss of recognition.
Affiliation
with Other Organizations
For the purposes of this section, the term "student organization" includes
Chartered Fraternities and Sororities, Residence Life Organizations,
and Registered Student Organizations.
Student organizations may have affiliation with other organizations--international,
national, regional and/or local--outside of the University. They
may also be subject to policies and requirements of the parent
organization, provided that this relationship involves no conflict
with any University policies or procedures. In other words, University
policies outweigh any requirements or policies of a parent or
other affiliated outside organization.
Membership,
Voting, and Officers
For the purpose of this section, the term "student organization"
includes Chartered Fraternities and Sororities, Residence Life
Organizations, and Registered Student Organizations.
Policies and actions of a student organization are determined
by a vote of only those persons who are members of the student
organization, as described in the organization's approved constitution
or by-laws. Furthermore, voting membership or holding officer
positions in a student organization is limited to full-time undergraduate
matriculated students only, unless specific exceptions are approved
by the respective administrative office: Fraternities and Sororities,
Registered Student Organizations--Director of the Student Centers
or his/her designee. Community members, University staff, graduate
students, and part-time students may not hold any office in an
organization or vote in its official proceedings. Officers of
student organizations should maintain at least a 2.2 in order
to hold office.
Note for Registered Student Organizations:
RSOs may not in their membership criteria discriminate on the basis
of race, creed, color, gender, age, religion, national origin,
veteran, handicap status, or sexual orientation.
Advisors
to Student Organizations
For the purposes of this section, the term "student organization"
includes Chartered Fraternities and Sororities, Residence Life
Organizations, and Registered Student Organizations.
Every student organization must choose an advisor from the University's
full-time faculty or professional staff.
Graduate students and University salaried staff or part-time
staff do not qualify and no exceptions will be made. Advisors
counsel organizations on the exercise of responsibility. The
selection of an advisor is the prerogative of the student organization.
In a limited number of activities (SGA, WVUD, Greek Governing
Councils, CPAB, RSA, UDECU, HOLA, and SCPAB) advisors are appointed
in accordance with stated University or organization requirements.
Registration is not withdrawn solely because of the temporary
inability of a student organization to secure an advisor. The
termination of the advisor relationship may be made by either
the student organization or the adviser. Student organizations
may not create additional “advisor”
positions; there is only the officially recognized advisor
with the organization.
Note: Chartered Fraternities
and Sororities will have 30 days from the date when they receive
their chapter status to obtain an advisor. If an advisor resigns,
a replacement must be found in 30 days or the registration
will be canceled. In that event, a Fraternity or Sorority won't
be able to use University facilities and services until a new
advisor is obtained.
University
Privileges
For the purposes of this section, the term "student organization"
includes Chartered Fraternities and Sororities, Residence Life
Organizations, and Registered Student Organizations.
Student organizations may use University facilities and/or services
designated by University policy for meetings and other programmed
activities when the facilities and/or services are available
and the events are properly planned and scheduled. For certain
types of services and use of certain facilities, the groups may
incur charges. In these instances, student organizations receive
advance notification about the charges. Student organizations
using University facilities and/or services will be charged for
any damages to facilities and/or services for which they were
responsible.
No student organization is to be granted privileges denied to
another organization. Furthermore, no organization will be subjected
to regulations not binding on another. (Please note that policies
and procedures may vary between Fraternities and Sororities,
Residence Life Organizations, Registered Student Organizations
and Sport Clubs but not generally within the respective categories.)
University privileges and/or the registration status of a group
may be suspended or revoked for failing to follow established
procedures or violating the University’s Code of Conduct.
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