Student Centers’ Policies
Contracts and Outside
Vendors/Merchandise
All Registered Student Organizations may not
enter into a contract for services without approval of the Activities
and Programs Office. This includes contracts for performing artists,
lectures, novelties, and the like. Additionally, all contracts
must be signed by the Associate Director of the Student Centers
for Activities or Programs or designee.
Fraternities and Sororities contracting for any services on campus must
have the contract approved by the Assistant Director of the Student Centers
for Activities and Programs or designee.
Student Organizations wishing to rent novelty equipment that involves physical
activity (such as Velcro walls, jousting, moon walks, climbing walls, etc)
may only rent such equipment from outside vendors that carry liability insurance
of an amount no less than 5 million dollars. A list of such novelty companies
is available from the Activities and Programs Office.
Student Organizations wishing to host outside vendor "tours" for
on campus promotion must get approval from the Activities and Programs Office.
Such "tours" are events where outside companies wish to promote their
products and materials on campus usually associated with some kind of carnival-like
atmosphere. The Activities & Programs Office must ensure that products
and vendors do not violate any of the University’s established contracts with
other outside vendors.
Contracts with Technical Requirements
All contracts and technical riders for a performer
or presenter that state audio and/or visual equipment requirements
should be sent to the Event Services office prior to the signed
agreement. By prior notification, the Event Services office is
able to verify the ability of the Student Centers to comply with
the stated needs of the presenter or performer. Technical or
multimedia additions for all events should be sent to the Event
Services office seven days prior to the scheduled event.
A technician is needed for stage lighting and/or
sound in Bacchus, Rodney Room, the Scrounge, The TUC Multi-Purpose Room, and the Trabant Theater.
Any questions on Multimedia or Technical equipment
for Student Centers room reservations should directed to the Student Centers Conference Technician at
302-831-0610.
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