Before Your Event

1. Please submit a Room Reservation Request form no less than 10 working days prior to your event. Room reservation requests are handled on a first come first served basis.

2. Specify any special needs on the form including specifics which could affect other events in the facility (Music, Theater, etc.).

3. A confirmation slip will sent via e-mail to the contact person indicated on the request form.
4. Please review this page prior to the event for the facility policies. You will be responsible for the information listed there. A room rental fee applies for departments. Please contact the office for specifics.

Cancellations must be made by 4:30pm the day prior to the event in order to avoid a cancellation fee.

1. Candles and/or other open flames are not allowed in any meeting rooms.

2. Smoking is prohibited in all University facilities.

3. Eating and drinking is prohibited in classrooms and auditoriums.

4. Materials may not be taped or tacked on walls, floors, doors, or windows.

5. Alcohol is not permitted at any student function.

6. Reservation times must be adhered to so that other reservation times can be honored.

7. Any change to the original room set-up, needs to be changed back at the end of the scheduled meeting or event.

8. If there are any problems contact the Building Supervisor on duty for help.

1. To complete the form a student must obtain an advisor's signature and an account code. (Either University internal or checking account)

2. The Event Services Office will issue any tickets that may be needed. If the group is supplying their own tickets, all tickets need to be numbered and brought to the Event Services Office for verification at least two business days prior to the event.

3. After completion of the event a group member must return to the Event Services Office during regular business hours with the bank deposit slip (which will be returned to the group by the bank) and any unsold tickets. Tickets must be brought to the Event Services Office even if the group used their own tickets.

4. Money MUST be deposited on the evening of the event. NO EXCEPTIONS!!

5. Any descrepancies in the actual amount deposited and the amount that should have been deposited needs to be explained in full for auditing purposes.