By definition, sales/solicitations includes solicitation of membership, admissions, charges for events, donations, and any funds derived from programs and services rendered or sales of goods. This includes all fund raisers by the group.

Procedure

In order to gain approval to conduct a campus sale or fund solicitation:

1. Registered Student Organization representatives must apply to the Events Services Office (103 Trabant University Center) for approval to conduct a campus sale or fund solicitation. Organizations desiring to charge admission at programs or events will be required to have already completed a space reservation form.

2. When the nature of the sale or solicitation is determined, the Event Services representative will instruct the group representative regarding appropriate accounting procedures and provide detailed guidelines regarding the manner by which sales/solicitations must be conducted.

3. All on-campus sales/solicitations by Registered Student Organizations must be authorized by the Assistant Director of Events Services, Room 103 TrabantUniversity Center. A Sales/Solicitation form must be completed before the authorization process is finalized.

4. All funds derived from on-campus sales/solicitations must be deposited in the organization's internal account or University supervised checking account. After expenses are paid from either account, the remainder of the funds may be used to support the on-campus programming activities of the organization. (Exceptions are made in the case of funds received as part of a religious worship service and in the case of solicitations for non-religious, off-campus charitable organizations as defined by the Internal Revenue Service.)

5. After the sales/solicitation event is over and all funds are deposited, you must meet again with the Event Services representative to reconcile the Sales/Solicitation form. The funds deposited must reconcile with the documented income.

1. Sales/solicitations on a "door to door" basis in University facilities is not permitted.

2. Raffles, lotteries,casino nights and other games of chance are regulated by Delaware State Law. Review such activities with the Assistant Director of Event Services.

3. Delaware State Law prohibits the sale of food that is not commercially prepared and packaged by a licensed food handler.

4. Off-campus individuals or firms are not permitted to conduct sales/solicitations on campus except when sponsored by a University department, Registered or Chartered Organization, or Hall Government.

5. Authorization to sell on campus does not constitute an endorsement by the University of either the product sold or the service rendered.

6. All Registered Student Organizations may not engage in off-campus fund raising activities without the permission of the Assistant Director for Activities & Programs or designee.

Questions regarding sales/solicitations procedures should be directed to the Event Services Office, 103 University Center. All policy interpretations will be made by the Director of the Student Centers.

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